Planning, Monitoring, Evaluation, Accountability and Learning (PMEAL) Officer At Johanniter-Unfall-Hilfe

Background:

Johanniter-Unfall-Hilfe e.V. (www.thejohanniter.org) is a German Non-Governmental Organization implementing interventions in Emergency Response and Preparedness, Health and Livelihoods in Latin America, Southeast Asia, Africa and Europe, with its headquarters in Berlin, Germany. In Kenya, the organization has been active since 2005 supporting local partners in various fields such as health care, disaster risk reduction, nutrition, food security and livelihoods.

In May 2011, Johanniter opened an office in Nairobi in order to enhance its Kenya programme and strengthen the cooperation with its local partners. Currently, together with our Kenyan partner organizations, Johanniter is implementing several projects throughout the country, including disaster relief and disaster preparedness activities and a livelihood project in Turkana.

Job Responsibilities and Accountabilities:

Overall Job purpose:

Under the direct supervision of the Programme Manager Kenya, the PMEAL Officer is to develop, implement and oversee the Planning, Monitoring, Evaluation, Accountability and Learning for all Johanniter Programmes in Kenya. The incumbent will lead the design of tailor-made tools and will support partners in the monitoring, evaluation and learning plans for Johanniter Projects in the key sectors of Health, Nutrition, Livelihoods and Food Security and Emergency response and Disaster risk reduction. S/he will work closely with the Johanniter Programme Manager and the partner’s programs/M&E staff in designing and implementing M&E plans for their specific projects.

Specific Responsibilities:

Strategy and Vision:

• Actively supports the values of Johanniter International Assistance in Kenya.
• Contributes to the development and implementation of the global and regional strategy of Johanniter International Assistance.

Accountability and Monitoring Systems Development:

• Assists in proposal development and programme design, indicator definitions, theory of change and log frame design.
• Develops and/or updates MEAL tools, databases and reporting formats in close collaboration with the project /partner teams and the Programme Manager.
• Conducts regular field visits to project sites.
• Supports Johanniter and the partner staff in data collection and data analysis including using advanced mobile data collection and analysis systems.
• Conducts monthly data audits and analyses to ensure high quality data.
• Produces project participant’s counts, i.e. a monthly, quarterly and annual gender & age disaggregated overview per grant per partner.
• Consolidates and disseminates project outcomes and impacts per grant and informs Johanniter track record in Kenya.
• Contributes to the rollout of Johanniter’s global and regional strategic initiatives related to measurement & accountability and enables reporting against Johanniter’s global standards and requirements.
• Monitors overall project implementation of Johanniter’s partners and provides feedback to the Programme Manager on a regular basis.

Assessment, Learning and Documentation:

• Leads the project team in all other aspects of MEAL, for example, surveys, baselines, evaluations, joint project monitoring and reviews / lessons learning workshops/events.
• Ensures relevant, timely, and quality project support to the partners on assessments & evaluations, i.e. supports in developing the survey tools, data analysis and report writing.
• Attends and participates in relevant meetings with Johanniter and Partner projects teams on project monitoring and learning i.e. updates on projects progress on achievements & challenges for actions and reactions.
• Contributes to organizational learning documentation and dissemination of key findings stemming from monitoring, assessment, and other analyses of project learning activities.
• Tracks and ensures organized, comprehensive electronic filing of documented reports, baselines, evaluations and assessments.
• Collects and files success stories, case studies, and project pictures from all the partner projects quarterly and file them accordingly.
• Facilitates and participates in information sharing among Johanniter staff, partners & donors.
• Participates in relevant related coordination meetings, forums and networking with other local NGOs, Johanniter partners, INGOs and UN agencies.
• Responsible for taking relevant meeting minutes by and with Johanniter staff, partners and donors and share/file them accordingly.
• Compiles periodic reports with relevant indicator data per grant, showing targets versus actuals and action plans and share with the projects teams/managers.

Capacity Building:

• Supports Johanniter and partner staff on data management, data analysis and storage.
• Facilitates capacity building for Johanniter and partner staff on skills/knowledge related to Planning, Monitoring, Evaluation, Accountability and Learning.
• Participates in the organizational capacity assessments of new Johanniter partners.
• Undertakes regular visits to Johanniter project sites, to support monitoring and evaluation processes and contribute to the development and rollout of accountability processes i.e. provide training, mentorship, technical assistance to partners, while ensuring that accountability and learning tools and strategies are understood and implemented effectively.

Safeguarding:

• Support establishment of complains feedback and response mechanism.
• Develop informed consent forms to be used for data collection and/or M&E activities.
• Sensitize stakeholders on the reporting channels for sensitive and non-sensitive complains.
• Support safeguarding assessment for partners.
• Work with everyone to develop safeguarding indicators to monitor & track implementation of safeguarding within the country office.
• Sensitize stakeholders on JUH commitment to safeguarding.
• Track progress of implementation of safeguarding action plans.

Other:

• Assist the country office team in translating guidelines and templates.
• Support the Country Office in all other tasks.
• Represents Johanniter in relevant forums, meetings, events and networks, when and where possible.

Person Specification

Profession/Qualifications:

• Bachelor’s degree in Monitoring and Evaluation, Statistics, Development or Social studies, or related field from an accredited academic institution.

Experience:

• A minimum of five years’ work experience in humanitarian or development organization, of which at least 2 years should be with an international NGO.
• Experience working with local national partners.
• Over three years working in a PMEAL position.
• Practical experience in capacity strengthening of local implementing partners capacity in PMEAL e.g. coaching, feedback sessions, formal trainings etc.
• Practical experience working in in the Arid and Semi-Arid Counties of Kenya.
• Practical experience in conducting data collection exercises (Qualitative and Quantitative) i.e. possesses knowledge and skills in research methodology and use of digital data collection tools.
• Proficiency in Microsoft suite Excel, SPSS, STATA, KOBO, ODK, NVIVO, Survey CTO or any other analytical software.
• Demonstrated experience and skills in project reporting, knowledge management & learning process.
• Knowledge of humanitarian standards and codes, including SPHERE, is preferred.

Skills:

• Highly developed interpersonal and communication skills including influencing and coaching.
• Excellent analytical skills.
• Very high level of spoken and written English.
• The ability to review partner and donor reports to a very high standard.
• The ability to write quality reports.
• Detail oriented.
• Strong organizational skills are required.
• Willingness to travel regularly to Johanniter Kenya project sites.
• Ability to meet deadlines/perform duties on time.
• Ability to work under pressure, making decisions in urgent situations with high problem-solving skills.
• Knowledge of other local languages in Johanniter project sites is an asset.

Johanniter Safeguarding statement and / or commitment:

It is Johanniter’s responsibility to create an environment built on integrity, respect and accountability, in which all staff and volunteers are comfortable to work and feel safe. We have a zero-tolerance policy when people cause harm to others. Those who misbehave or are complicit will be held accountable for harmful actions. It is the employee’s responsibility to promote appropriate behavior and to report infringements that could potentially harm those in our organization’s care and damage the reputation of Johanniter. Those who raise complaints or concerns will be appropriately protected and respected.