PPH Officer, Gift-in-Kind Unit, P3 TA, Budapest at UNHCR

UNHCR, the UN Refugee Agency, is offering a Temporary Appointment position within the Private Partnerships and Philanthropy Section (PPH) of the Private Sector Partnerships Service (PSP) in Budapest, Hungary.

The position will be within the Gifts-In–kind team which sits in the Corporate and Shared Partnerships unit within PPH of the Private Sector Partnership Service and serves the PSP network and wider organization on accepting in -kind goods and services to the organization.

UNHCR is a global organisation dedicated to saving lives, protecting rights and building a better future for refugees, forcibly displaced communities and stateless people. Every year, millions of men, women and children are forced to flee their homes to escape conflict and persecution. We are in over 125 countries, using our expertise to protect and care for millions.

• Title: PPH Officer
• Duty Station: Budapest, Hungary
• Duration: 6-months
• Contract Type: Temporary Appointment
• Closing date: 5 December 2021
• Start date: 1 January 2022

Organisational context

The Private Sector Partnerships Service (PSP) sits within UNHCR’s Division of External Relations (DER) and is responsible for mobilizing resources for refugees from the private sector. UNHCR has developed a Private Sector Fundraising Strategy 2018-2025 which has the ambition of growing PSP into a service capable of generating $1 Billion annually and identifies priority fundraising markets and regions.

As part of this strategy, and in order to achieve the ambitious objectives of mobilizing necessary resources for UNHCR, PSP’s Private Partnerships and Philanthropy (PPH) Section develops and strengthens long-term partnerships with companies, foundations and private philanthropists (“PPH donors”). As part of a wider fundraising team, the primary role of PPH colleagues is to seek various forms of support from PPH donors: securing funding for UNHCR programmes and projects will be considered priority, but the work also includes leveraging the capacities of these partnerships beyond funding, in order to build long-lasting holistic partnerships bringing various forms of support to UNHCR and to persons of concern, such as advocacy, visibility, expertise, innovation and public engagement.

Duties and responsibilities

• As delegated by the supervisor, lead on the engagement with a portfolio of PPH donors, and for all activities relevant for the acquisition and strengthening of relationships with them, ensuring that a dynamic pipeline is in place and regularly assessed and updated.
• Nurture, develop and oversee existing donor relationships which are part of the incumbent’s portfolio, and ensure that they are leveraged to their full potential, and that donor requirements are fulfilled, while working with the supervisor and/or the Head of PSP Office to assess the continued benefit of the partnership(s) to UNHCR.
• As delegated, build solid stewardship or donor care plans aimed at increasing engagement of existing donors, ensuring that they will remain loyal to the organisation in the long term.
• Explore and negotiate new relationships, which includes, among others, the preparation of pitches, proposals, and grant applications. This can include working with PSP HQ to support the delivery of on-time reporting on contributions, and the development of funding proposals representing UNHCR’s priorities and donor needs.
• Act as focal point on all matters related to the relationships and partnerships under the incumbent’s portfolio; and respond to all queries about them, proving input and briefing notes, as required.
• Participate in and organize high-profile events attended by existing and potential donors to expand networking opportunities and/or as part of cultivation or stewardship plans.
• As delegated, support PSP management in the identification of key industrial sectors to be approached within a determined PSP market; and contribute to the development and implementation of the PPH components of the local PSP/PPH strategy;
• Support the preparation of the PPH section of the PSP team’s PSP Annual Plans and Budgets.
• Monitor the success of activities delegated by the supervisor according to approved plans, which includes keeping track of income raised, prospect pipelines and income projections to ensure PPH targets are met.
• Maximize visibility opportunities for UNHCR by exploring opportunities arising from the interaction with influent/affluent donors/prospects, and making recommendations to PSP management in this regard when requested.
• Ensure information management and knowledge-sharing by preparing briefings and reports on the partnerships, relationships, fundraising initiatives and/or income streams under the incumbent’s portfolio; and, if requested, share and provide advice on successful PPH initiatives and practices so that they can be replicated.
• Ensure effective and efficient coordination and communication with PSP HQ, as well as with other PSP offices and/or other relevant internal stakeholders as required by the position, to identify potential areas of collaboration; and to find opportunities for synergies.
• The incumbent of the position will perform in direct link with the broader PSP country market plans and context, including effective collaborating on and working towards non-direct cash elements together with IG and campaigns, such expanding network for other purposes like in-kind, free publicity, CRM or location access for face-to-face frontliners.

Essential minimum qualifications and professional experience required

The ideal candidate will have:

• 6 years relevant experience with Undergraduate degree; or 5 years relevant experience with Graduate degree; or 4 years relevant experience with Doctorate degree
• Proven ability to deal with multiple tasks in a service-oriented manner in demanding working conditions that often have short deadlines;
• Proven ability to drive projects and take initiative;
• Experience coordinating and collaborating across divisions;
• Experience using PeopleSoft inventory and supply chain modules would be an advantage (or equivalent in a similar ERP system);
• Field experience with humanitarian organizations, particularly in importation, customs clearance, warehouse management would be an advantage;
• Experience in knowledge management would be an advantage;
• Experience in logistics facilitation and support expected;
• Experience in fundraising or managing partnerships with corporations and/or foundations is an asset;
• Experience using SharePoint, Microsoft Teams, and Salesforce (Desired)
• Experience creating Purchase Orders and/or Purchase Requisitions in the finance and supply module of UNHCR’s MSRP database (Desired
• Have excellent communication skills with strong interpersonal and negotiation skills.
• Be fluent in English, with advanced writing and editing skills. Additional languages are desirable, but not essential.
• Capable of building and maintaining simple databases and filing systems for project management.
• Have good experience using the Microsoft Office suite (Outlook, Word, Excel, and
• Demonstrate a genuine desire to learn and develop.
• Be highly organised and have good attention to detail.
• Be able to multi-task and to prioritise workload.
• Be a flexible, team-player.

Location

The successful candidate will be based with the team in Budapest, Hungary.

Conditions

The Temporary Appointment is for six months and the start date is in January 2022. It is a full-time role with working hours starting from 8.30am to 5pm Monday to Friday (40 hours per week).