Procurement Analyst with UNDP Syria At UN Volunteers

Mission and objectives

The primary role of United Nations Development Programme (UNDP) is to support country-led efforts to achieve the Sustainable Development Goals (SDGs). The work of UNDP in 170 countries around the world is anchored in diverse and effective partnerships, which are vital to our two critical roles at country level: (a) as an integrator across policy, programmatic and organizational silos; and (b) as an operational backbone for the United Nations and other partners. In Syria, UNDP has adopted a highly principled approach to the delivery of its mandate in providing critical support to crisis-affected communities. Acknowledging the sensitivities of the operational context, UNDP’s activities in Syria are further informed by bespoke measures to mainstream a do-no-harm approach based on a thorough context analysis, to ensure effective safeguarding measures are applied across all areas of operation in response to the challenges of the Syrian context.

Context

UNDP has adopted a highly principled approach to the delivery of its mandate in providing critical support to crisis-affected communities. Acknowledging the sensitivities of the operational context, UNDP’s activities in Syria are further informed by bespoke measures to mainstream a do-no-harm approach based on a thorough context analysis, to ensure effective safeguarding measures are applied across all areas of operation in response to the challenges of the Syrian context. In this context, UNDP Syria is looking for TWO Procurement Analysts who can support UNDP’s immediate interventions in socio-economic recovery and resilience. This UNV assignment is part of UNDP Syria’s efforts to promote volunteerism and ultimately increase the capacity to respond to the various technical assistance demands from its counterparts.

Additional Information: National UN Specialist Volunteers in Syria are entitled to: • Monthly Volunteer Living Allowance (VLA) at the amount of USD 919 • Well-being differential USD 275.7 • Annual and learning leaves; • Free Medical and life insurance; • Free access to different learning platforms. For more information on UN Volunteer benefits, entitlements and support, please visit: https://www.unv.org/volunteer-your-country-conditions-service

Task description

Under the supervision of the Procurement Specialist and in close coordination with Operations and Programme Units, the UNV Procurement Analyst(s) will support the following tasks:

1. Inputs to elaboration and implementation of operational strategies focusing on achieving the following: • Full compliance of procurement activities with UN/UNDP rules, regulations, policies, and strategies; • Implementation of effective internal control, analysis of parameters in support of proper design and functioning of a client-oriented procurement management system. • Office Procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement, control of the workflows in the Procurement Unit in coordination with the supervisor. • Analysis and proposals on cost-saving and reduction strategies in the Office. • Analysis and proposals on elaboration of contract strategy, sourcing strategy, quality management, supplier selection, improvement of procurement processes in the Office

2. Supports management of procurement processes for UNDP CO focusing on achieving the following: • Participate in periodic meetings of the office and of the Unit in order to provide prompt and timely advice in the planning of resources and activities. • Establishment and implementation of proper monitoring system and control of procurement processes including organization of RFQ, ITB or RFP, receipt and evaluation of quotations, bids or proposals, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation. • Certification of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP). • Management of procurement contracts and UNALL/QUANTUM-related processes. • Elaboration and implementation of the internal control system which ensures that Purchase Orders (PO) are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems. • Management of the implementation of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement.

3. Ensures implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results: • Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation criteria, quality and performance measurement mechanisms. • Implementation of e-procurement module.

4. Ensures facilitation of knowledge building and knowledge sharing in the Office focusing on achievement of the following results: • Participation in the organization of training for the operations/ projects staff on Procurement. • Synthesis of lessons learned and best practices in Procurement. • Contributions to knowledge networks and communities of practice.

5. Perform other duties as assigned by the supervisor.

Eligibility criteria

Age

18 – 80

Required experience

3 years

Nationality

Candidate must be a national or legal resident of the country of assignment.

Assignment requirements

Relevant experience

3 years

Languages

English, Level: Fluent, Required Arabic, Level: Fluent, Required

Required education level

Bachelor degree or equivalent in Business Administration or Public Administration or related field.

Competencies and values

• Professionalism • Integrity • Teamwork and respect for diversity • Commitment to continuous learning • Planning and organizing • Communication • Flexibility • Genuine commitment towards the principles of voluntary engagement,

Skills and experience

3 years of experience in the national or international level in providing procurement services and/or managing an operations service. • Experience in the usage of computers and office software packages, and ERP systems are essential. • Experience with UN or international organization working in crisis environment similar to Syria • Experience from previous UN assignments and/or multilateral organizations and bi-lateral aid organizations would be an asset. Skills required: • UNDP Procurement Certification programme or equivalent procurement certification is an asset. • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of web based management systems required.

Area(s) of expertise

Procurement and contracting