Procurement and Logistics Associate At Global Alliance for Improved Nutrition

The Global Alliance for Improved Nutrition (GAIN) is seeking a Procurement and Logistics Associate to support the day-to-day activities related to procurements of goods and services of GAIN Nigeria offices. This role will be offered on a 3 years’ fixed-term contract, subject to availability of funding. You will be based in Abuja, Nigeria.

About GAIN

The Global Alliance for Improved Nutrition (GAIN) is a Swiss-based foundation launched at the UN in 2002 to tackle the human suffering caused by malnutrition. Working with both governments and businesses, we aim to transform food systems so that they deliver more nutritious food for all people. In particular, we aim to make healthier food choices more desirable, more available, and more affordable. GAIN’s mission is to advance nutrition outcomes by improving consumption of nutritious and safe food for all people, especially the most vulnerable to malnutrition.

About the Role

Reporting to the Head of Operations, the Procurement and Logistics Associate will be responsible for supporting the day-to-day activities related to procurements of goods and services of the country office in order to effectively support programme implementation and country office operations.

You will serve as the primary contact and procurement lead of the country office under the supervision of the Head of Operations.

The postholder will be expected to work closely with the finance and operations team, Project Managers and Country Management team in the country office and provide the technical procurement support across all procurement activities.

Key Responsibilities include;

  • Consolidating procurement plans for the purchases of equipment, services, and supplies for the office and projects and monitoring the procurement process
  • Organising the procurement tracking system and supporting the program and management team with up-to-date and reliable information on the procurement status
  • Evaluating potential suppliers and maintaining professional relationships with existing vendors and suppliers
  • Maintaining accurate documentation systems and ensuring that all procurements of goods are managed, tracked, and recorded in collaboration with Office Assistant
  • Maintaining and updating supplier information such as qualifications, supplier quality assessments, delivery times, product ranges, etc. and maintaining suppliers’ database with catalogues of various products and prices
  • Assisting the country office teams in the preparation of specifications, bill of quantities, TORs for equipment, materials, and services to be purchased
  • Recording, analysing quotations, preparing bid analysis, purchase orders and contract agreements when required
  • Ensuring delivery of procured goods and services to relevant teams/individuals ensuring quality and conformance with requirements
  • Performing timely clearance of goods from customs by working with clearing agents, relevant government partners and timely processing and follow up of relevant government exemptions

About You

The ideal candidate will have demonstrable work experience in procurement and logistics within a well-structured organization and will posess technical knowledge of procurement and logistics management.

You will have experience in procurement planning, market intelligence, vendors due diligence, competitive bidding processes, contract formulation, review of commitments, and logistics management and knowledge of USAID procurement rules and regulations, or other international donor agencies. Candidate with experience working with INGOs is desirable.

You will posess an excellent command of written and spoken English and with strong communication and negotiation skills. Candidates should have the ability to establish and maintain effective working relationships, be team oriented, flexible and must be able work well as part of a multi-disciplinary team in an office environment.

The postholder should be proficiency in Microsoft Office (Word, Excel, Power Point, Outlook, etc.) and have strong numeric skills. A Degree in Business Management, Accounting, Procurement, Purchasing & Supply Chain, Management, Economics or relevant field is preferrable. Candidate with MBA or relevant professional certification in procurement, logistics and supply chain would be an added advantage.

About our Offer

The starting salary on offer for this role is from NGN 6,897,828 – NGN 7,876,788 (gross) per annum, depending on experience.

GAIN has a fair and competitive salary structure that allows for annual progression subject to good performance. In addition, GAIN offers a total of 37 days holiday per year (including annual leave, public holidays and additional office closure days), an attractive pension scheme and competitive insurance cover including health, travel and life assurance.

We are committed to the health of our staff, especially in these challenging times, and have developed a programme of wellbeing that includes flexible working, additional leave allowances, wellbeing days, mindfulness coaching and access to independent and confidential counselling.

GAIN also has a strong commitment to professional development. We will support you to grow in your career through both formal and informal training, and are committed to providing opportunities through internal recruitment, secondments and promotion. All of this is delivered in a supportive and collaborative environment.

Our Working Culture and Environment

We provide a flexible working environment that includes a combination of home and office working opportunities through our global hybrid working policy. This encourages our staff to have a healthy work-life balance and increases staff motivation, enriches employee wellbeing, and improves performance and productivity.

All of our positions are based in one or more of GAIN’s designated offices as stated on our job advertisements. Successful candidates will be based in one of GAIN’s country offices and must have the existing right to live and work within a reasonably commutable distance of the relevant city / cities in which the role is advertised. Please note, that GAIN does not sponsor working visas and relocations.

GAIN reserves the right to withdraw an offer of employment for candidates who are considered to ineligible under the above conditions during or after the recruitment process.

Applicants must be currently based in the Abuja, Nigeria region to be eligible to apply for this position.

This advert closes on 1st February 2023. Early applications are encouraged. GAIN reserves the right to close this advert early should we receive suitable candidates ahead of the closing date.

The Global Alliance for Improved Nutrition is committed to equality of opportunity and creating an inclusive environment where diversity is valued. We are keen to reflect the diversity of our society at every level within our organisation and therefore welcome applications from talented and committed people from all backgrounds, representing the diverse societies we operate in.

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