Procurement Assistant At GOAL

General Description of the Programme:

GOAL an International Humanitarian Organisation has had a presence in Turkey since 2013 and has been contributing to the migrant response since 2016 with a focus on responding to needs in health service delivery, social safety nets and the protection of vulnerable and marginalised migrants in southern Turkey.

GOAL has been working in Syria since 2013, responding to the acute needs of conflict-affected communities. GOAL is working in Idleb Governate, both through direct implementation and through partners, delivering food, non-food programming to highly vulnerable populations, and provision of Water, Sanitation and Hygiene (WASH) through support to Water units, as well as emergency support to recently displaced households.

GOAL has been working in North Aleppo Governate since 2019, through direct implementation and through partners, delivering food, non-food programming to highly vulnerable populations, as well as emergency support for recently displaced household.

GOAL has two projects (ECHO funded LINK and PRM funded GREEN) in Turkey, LINK program targets refugees from nomadic / semi-nomadic backgrounds and those engaged in seasonal agricultural labor. LINK has been designed to address and mitigate protection concerns of the vulnerable / marginalized refugees through provision of critical information and raising their awareness on their rights, obligations and services available in Turkey, by sensitization/advocacy (targeting key stakeholders and service providers, etc.) activities, and Individual Protection Assistance (IPA) services to enable highly vulnerable refugees to access to basic, social and protective services available under the provisions of Temporary and International Protection regulations in Turkey. On the other hand, Green program aims to improve socioeconomic inclusion, resilience and self-sufficiency of highly vulnerable/excluded women and girls from host and refugee communities (Syrians as well as those living in program locations under the international protection regulation) including nomadic communities and seasonal agriculture workers from both communities through integrated and market driven livelihood opportunities and protection services, including language courses and vocational skills training on greenhouse production and agriculture; case management (CM)/coaching services, establishment of a women cooperative, protection outreach, information provision and awareness raising; and provision of special needs and individual protection assistance services.

Job purpose:

To support the effective operation of the GOAL Turkey Program Procurement Department by assisting with timely and efficient local procurement for GOAL Turkey programme activities, in accordance with GOAL Procurement/Logistics policies and procedures and relevant donor requirements and in the spirit of obtaining best Value for Money (VFM). This position line managed by Procurement Manager in a matrix structure.

Duties, objectives and competencies:

• Assist process and coordinate local procurement, as delegated by the PM;
• Complete procurement cases in compliance with the GOAL Logistics Manual and relevant donor requirements;
• Prepare electronic and hardcopy procurement files for each PR( Purchase Request)) and ensure that all relevant paperwork is filed, original and scanned copies, as per GOAL Logistics Manual and internal audit requirements;
• Prepare Enquiry Forms (EF) and Request for Quotation Documents (RFQs) to obtain quotations/bids as per required process (single/negotiated) ensuring all relevant information is captured from suppliers for valid quotes;
• Assist prepare Bid Analyses (BA) for review by the PM, and obtain the necessary signatures for approval from budget-holders and finance department;
• Conduct Anti-Terrorist Checks (ATC) for all new suppliers;
• Raise Purchase Orders to place the order with the chosen supplier and follow up the status of the goods, to delivery to the required location, as per the PR
• Update the GOAL Turkey Program Vendor Roster.
• Complete procurement file paperwork, including collecting GIDs, and forward with supplier invoice to DFLM in a timely manner for raising Payment Request Forms (PRF) for suppliers.
• Support the PM to ensure that the Order Tracking System (OTS) is maintained up to date and updated daily before the close of business.
• Assist the PM in local market surveys, quotations, and analysis; and
• Provide feedback to PM on the performance of GOAL suppliers.
• Conducting ATSC for Turkey Program.

Other Duties:

• Contribute procurement updates to the Weekly Procurement Report.
• General work in assisting in the overall process and day-to-day duties of the Procurement Department; and
• All positions in GOAL Turkey Program Procurement Department/s may at times require manual handling and lifting.
• The incumbent will act as a link between certain elements of the Turkey Program procurement team.
• This will include but not limited to receiving documents from the Turkey Program team.

Requirements (essential):

• Turkish Citizenship.
• At least 1 years of relevant work experience in areas in private or government sectors.
• Ability to understand and implement organisational and donor policies.
• Strong computer skills in Microsoft packages, including Excel, Word, and Outlook (particular emphasis on Excel);
• Ability to manage and prioritise a varied workload in a dynamic work environment.
• A flexible approach to work and willingness to take on extra duties, work additional hours or on weekends as required.
• Excellent attention to detail.
• Trustworthy and honest; and
• Ability to write, speak and work in English and Turkish.

Requirements (desired):

• Diplomacy and negotiation skills; and
• Basic technical knowledge in an area of Humanitarian Procurement

General terms and conditions

Safeguarding

Children and vulnerable adults a must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that GOAL shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.

Accountability within GOAL

Alongside our safeguarding policy, GOAL is an equal opportunities employer and has a set of integrity policies. Any candidate offered a job with GOAL will be expected to adhere to the following key areas of accountability:

• Comply with GOAL’s policies and procedures with respect to safeguarding, Code of Conduct, health and safety, data protection and confidentiality, do no harm principles and unacceptable behavior protocols.
• Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area.
• Report any concerns about inappropriate behavior of a GOAL staff or partner.

This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document. Any published closing dates are estimated. Due to the nature of GOAL’s work we aim to fill vacancies as quickly as possible. This means that we will close adverts as soon as we have found the right candidate and this may be before the published closing date. We would therefore advise interested applicants to submit an application as early as possible.

Thank you.