Procurement Assistant at Pacific Community


The Pacific Community (SPC) is the principal scientific and technical organisation in the Pacific region, supporting development since 1947. We are an international development organisation owned and governed by our 26 country and territory members. In pursuit of sustainable development to benefit Pacific people, our organisation works across more than 20 sectors. We are known for our knowledge and innovation in such areas as fisheries science, public health surveillance, geoscience, and conservation of plant genetic resources for food and agriculture.

The Operations and Management Directorate (OMD) provides organisational governance and support to SPC divisions and programmes in areas including administration, finance, human resources, ICT and knowledge management.

The Procurement Assistant will provide procurement and administrative support to the Procurement Grants, Risk and Assets (PGRA) Unit. The key responsibilities of the role include the following:

  • Assistance and support to the Procurement Unit for the implementation of the Procurement Policy
  • Assist with attending to Procurement related requests from technical divisions, review and issuance of contracts and purchase orders ensuring compliance with the policies
  • Assist in RFP (tender) processes, preparing documentation, advertising, solicitation, and evaluation process for project procurement
  • Providing administrative support in organising Procurement Evaluation Committees, procurement reporting and training and briefing on Procurement Policy and procedures

For a more detailed account of the key responsibilities, please refer to the job description provided.

Key selection criteria


  • Diploma level qualification in procurement, finance, or administration

Knowledge and experience

  • Demonstrated 5 years of experience in a procurement and supply role
  • Knowledge and experience with procurement processes
  • Ability to negotiate and agree on contracts

Essential skills

  • Demonstrated organisational skills with ability to prioritise workload and complete work within deadlines
  • Experience in managing records and filing
  • Knowledge of MS Navision is desirable

Language skills

  • Excellent English communication skills (oral and written)

Interpersonal skills and cultural awareness

  • Ability to work in a multicultural, inclusive and equitable environment

Salary, terms and conditions

Contract Duration – Until 30 June 2024

Remuneration – This is a full-time position at Band 7 position in SPC’s 2021 salary scale, with a commencing taxable salary range of 2,232-2,790 per month, plus local staff benefits. An offer of appointment for an initial contract will be made in the lower half of this range, with due consideration given to experience and qualifications. Progression within the salary scale will be based on annual performance reviews.

Recruitment principles – SPC’s recruitment is based on merit and fairness, and candidates are competing in a selection process that is fair, transparent and non-discriminatory. SPC is an equal-opportunity employer, and is committed to cultural and gender diversity, including bilingualism, and will seek to attract and appoint candidates who respect these values. Due attention is given to gender equity and the maintenance of strong representation from Pacific Island professionals. If two interviewed candidates are ranked equal by the selection panel, preference will be given to the Pacific Islander.

Applicants will be assured of complete confidentiality in line with SPC’s Privacy Policy.

How to apply

Application procedure

Closing Date – 8 June 2021 – 11:45pm Fiji time

Applicants must apply online at:

Hard copies of applications will not be accepted.

To be considered for this role, you must provide us with:

  • an updated resume
  • a cover letter detailing your skills, experience and interest in this position
  • responses to all screening questions

Please ensure your documents are in Microsoft Word or Adobe PDF format.

Applicants should not attach copies of qualifications or letters of reference. These documents may be requested at a later stage.

Please ensure that you respond to all of the screening questions. If you do not respond to the screening questions, your application will be considered incomplete and will not be reviewed at shortlisting stage.

Only Fijian citizens are eligible to apply for this role.

Screening Questions

  1. Describe three basic principles of procurement that are critical to maintain transparent and accountable procurement process.
  2. Describe why efficient contract management process are critical for the financial sustainability of an organization such as SPC.
  3. Describe why is it is important to obtain ‘best value for money’ for the organisation when undertaking a procurement action.
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