Procurement Assistant at The Day After

About TDA:

The Day After is a Syrian-led organization that works for democratic transition in Syria. TDA works with its partners among Syrian CSOs and international human rights organizations to influence Syrian and non-Syrian stakeholders for the favor of the democratic transition and to keep transitional justice and accountability as a high priority during transition.

Through its programs, TDA aims at strengthening the capacity of key civil society actors working on transitional justice and rule of law as well as representatives of victims of human rights and amplifying their voices within policy debates through developing widely supported, evidence-based recommendations and channeling them to the negotiating parties and other stakeholders. We pursue this mission simultaneously through “bottom-up” and “top-down” strategies to ensure that transitional justice is not dropped off in the negotiations. In addition to ensuring that relevant stakeholders are informed and demonstrate deep understanding and support of accountability and transitional justice-related issues, TDA aims at empowering the local communities to be resilient and adopt principles of transitional justice.

Job Title: Procurement Assistant

Department: Finance

Reported to: Finance Manager

Job Location: Istanbul-Turkey

Application Deadline: 16-01-2022

Job purpose:

Responsible for all purchases and contracts, whether with suppliers, companies, or people, in addition to all project logistics, coordinating all financial and logistical matters related to training, preparing financial reports for donors, and archiving all documents regard the project.

Duties and Responsibilities:

• Maintain comprehensive procurement files, including solicitation, proposals, evaluations, award documents, official contracts, and correspondence on all procurements, following policies and local law.
• Supervise and verify the procurement of materials according to or needs of the project.
• Ensure presentation of sufficient selection that meets requirements of quality assurance, delivery, and transparency.
• Process procurements according to respective rules and regulations.
• Compile and review budgets, solicited quotations, negotiations, and analysis to recommend vendors for delivery of goods and materials to grantees.
• Verify deliveries are complete and done in a timely manner.
• Ensure prompt update of the procurement files into procurement database,
• Perform daily checks on project vehicles and mileage tracking.
• Respond to procurement/logistics requests related to supplies, materials for project activities,
• Handle all email, mail, and phone general inquiries and requests for information and materials.
• Collect departmental logistical updates for monthly organization reports.
• Assist with ordering supplies and copy room inventory as needed.
• Assist with trip expense reports and provide support assistance, and perform other duties, as assigned by his supervisor.

Academic Qualifications and Experiences:

Bachelor’s degree in Business administration or any relevant area.

Requirements:

• At least one-year experience in a similar field
• High skills in using Office programs (Word, Excel, PowerPoint …)
• Fluently in Arabic, English, and Turkish languages spoken and written.

Skills:

• The ability to work effectively as part of a team.
• Self-motivating and able to work on the initiative.
• Respect confidentiality and data protection.
• Be positive about working in a changing and challenging environment
• Good communication skills.
• Email writing skills.
• Ability to work under pressure.
• High Organizational skills.