PROCUREMENT COORDINATOR (Expat only):
Bahar Organization is an independent non-profit and non-governmental organization that provides humanitarian aids to vulnerable people without any discrimination in all its forms. BO is operating to respond to the needs and basic requirements of the humanitarian crisis in Syria in the middle of the affected communities caused by the conflict the basic principles of BO’s activities are to enhance the basic living standards to the affected population by delivering humanitarian aid based on the needs.
Job Duties and Responsibilities:
Must ensure the Donors procurement regulation before initiating any procurement and review RFQ very carefully before sending to approved vendors
Must ensure the transparency of Procurement especially the management of bidding and receiving of Quotations process
Prepare Summary of Bid Analysis and Prepare Purchase Order ensuring that the products or services are of high efficiency.
Review procurement status report for purchases and share Offline Report with SMT and all Project Managers on a monthly basis
Ensure the Good Receiving Notes “GRNs” and providing all supporting document to Logistics Officer for registering in the Assets Master Register
Contacts suppliers in order to negotiate contracts for certain services and goods.
Ensures the timely delivery of goods so that project activities/operations can continue uninterrupted
Communicates with suppliers in order to speed delivery as needed, performs quality checks in order to see that vendors are not delivering substandard goods Collecting of Procurement Plan from Project Managers and identify potential vendors/suppliers, gathers and analyzes information on them; recommends prospective vendors to procurement committee to enlist in our vendor system
Conduct market search to prepare Price List for Food and Non-Food Commodities and provide the needed information to all project managers as needed.
Ensure all procurement documents are filed/kept in an orderly fashion and are easy to access for future audit review
Make sure to keep a copy of all procurement documents before submitting to Finance Department for any payment
Prepare audit responses to clarify their queries providing all necessary documents
Required Skills and Qualifications:
Bachelor’s Degree in Accounting/Administration/ Other related.
The position requires a minimum professional experience of 5 years in the same field
The discharge of the position requires technical and professional skills acquired through mid/long term experience, with the following degree of complexity/depth:
Good knowledge of procurement management, regulations of relevant donors and/or funding agencies.
Good knowledge of management and execution of procurement procedures.
Good knowledge of the status of development and the social context of the Country in general.
Good knowledge of English.
How to apply
Interested candidates should apply by completing the form at the following link:
The post will be filled as soon as a suitable candidate is found. Only shortlisted candidates will be contacted