Procurement Manager At Global Alliance for Improved Nutrition

About the Role

The Global Alliance for Improved Nutrition (GAIN) is seeking a Procurement Manager to lead the procurement function of the GAIN Kenya country office to effectively support programme implementation and country office operations. This role will be offered on a two(2) year fixed term contract, subject to availability of funding and will be based in Nairobi, Kenya.

This role ensures effective compliance to the procurement guidelines. The Procurement Manager will serve as a primary contact and procurement lead of the GAIN Kenya country office.

The position holder will be expected to work closely with the operations team, Project Managers and Country Management team in the country office and provide the technical procurement support required for handling all procurement activities.

Key Responsibilities include:

• Lead the procurement function ensuring value for money, ethical procurement practices, and compliance to GAIN and international standards.
• Develop, consolidate, and maintain procurement plans for the purchase of equipment, services, and supplies for the office and projects and monitoring the procurement process.
• Develop procurement tracking system and support program and management team with up-to-date and reliable information on the procurement status.
• Prepare and submit weekly, monthly, quarterly, and annual procurement reports to the Head of Operations for approval by the Country Director.
• Review and Respond in a timely way to all queries from the GAIN team on the status of outstanding procurements.
• Examine and analyse country office purchase requisitions for completeness and accuracy of information.
• Coordinate the country office teams in the preparation of specifications, bill of quantities, TORs for equipment, materials, and services to be purchased.
• Preparation of standard bidding documents, with terms and conditions of the tender

About you

You should have experience in leading the procurement and logistical function of an organisation preferably within a nonprofit setup. Knowledge of USAID procurement rules and regulations, or other international donor agencies is required combined with familiarity of an inventory management software is necessary.

The position holder should demonstrate experience in procurement planning, market intelligence, vendors due diligence, competitive bidding processes, contract formulation, review of commitments, and logistics management.

A degree in procurement, purchasing & supply chain, business management, accounting, Economics, or other relevant field of study is necessary for this role.

About our Offer

The starting gross salary on offer for this role is from KES 4,668,456 – KES 5,337,360 gross per annum, depending on experience.

GAIN has a fair and competitive salary structure that allows for annual progression subject to good performance. In addition, GAIN offers a total of 37 days holiday per year (including annual leave, public holidays and additional office closure days), an attractive pension scheme and competitive insurance cover including health, travel and life assurance. We are committed to the health of our staff, especially in these challenging times, and have developed a programme of wellbeing that includes flexible and hybrid working, additional leave allowances, wellbeing days, mindfulness coaching and access to independent and confidential counselling.

GAIN also has a strong commitment to professional development. We will support you to grow in your career through both formal and informal training, and are committed to providing opportunities through internal recruitment, secondments, and promotion. All of this is delivered in a supportive and collaborative environment.

About GAIN

The Global Alliance for Improved Nutrition (GAIN) is a Swiss-based foundation launched at the United Nations in 2002 to tackle the human suffering caused by malnutrition. Due to COVID19, conflict in Ukraine and climate change, malnutrition and hunger have worsened significantly since 2019, reversing a decade of progress. There is growing recognition that our food systems need to change if we are to reverse these trends.

GAIN’s Strategy aims to transform food systems to make healthier diets from sustainable food systems accessible to all people and especially those whose are most vulnerable to shocks. By 2027, we aim to improve the access of 1.5 billion people to nutritionally enhanced staple foods, improve the access of 25 million people to healthier diets, and support positive food system change in 10 countries. This is bold and complex, and the only way to achieve this is to work together with partners including governments, businesses, and civil society at the country and global level. These goals, and the ways of achieving them, build on our twenty-year legacy of transforming people’s lives with improved nutrition through concerted action and effective policy change.

Our Working Culture and Environment

We provide a flexible working environment that includes a combination of home and office working opportunities through our global hybrid working policy. This encourages our staff to have a healthy work-life balance and increases staff motivation, enriches employee wellbeing, and improves performance and productivity.

All of our positions are based in one or more of GAIN’s designated offices as stated on our job advertisements. Successful candidates will be based in one of GAIN’s country offices and must have the existing right to live and work within a reasonably commutable distance of the relevant city / cities in which the role is advertised. Please note, that GAIN does not sponsor working visas and relocations.

GAIN reserves the right to withdraw an offer of employment for candidates who are considered to ineligible under the above conditions during or after the recruitment process.

Applicants must have the right to work and be currently based in the advertised country location, to be eligible to apply for this position.

This advert closes on 30th April 2024. Early applications are encouraged. GAIN reserves the right to close this advert early should we receive suitable candidates ahead of the closing date.

The Global Alliance for Improved Nutrition is committed to equality of opportunity and creating an inclusive environment where diversity is valued. We are keen to reflect the diversity of our society at every level within our organisation and therefore welcome applications from talented and committed people from all backgrounds, representing the diverse societies we operate in.