Supply Manager ACF MALI/9135

Duration: 12 months (twelve months) renewable
Date of starting position: 10-Jun-2024

General objective of the position

Under the supervision of the Logistics Coordinator, the purchasing manager is in charge of all purchases for the mission.

He/She handles all national and international purchases from Bamako. He/She ensures that the Price/Quality and delivery time criteria defined with the technical teams are respected.

He/She is responsible for the purchasing procedures described in the log kit and ensures that all of the mission’s purchases are carried out in compliance with the Action Against Hunger charter.

Main responsibilities

Objective 1: Ensure monitoring of the supply system in Mali

• Track the price of frequently purchased materials
• Establish a product catalog and update their prices quarterly
• Develop long-term relationships with preferred suppliers
• Identify, anticipate and manage supplier risks
• Interact with other NGOs in the dynamics of price comparison and databases.

Objective 2: Ensure all purchases necessary for the proper functioning of the mission

• Develop purchasing plans in collaboration with technical and logistics coordinators and upload them to GESPRA
• In collaboration with the logistics coordinator, monitors the supply plan with the bases
• Ensure the monitoring of framework agreements and their renewal.
• Ensure the follow-up of purchases (SA) in Bamako
• Develop, in collaboration with technical and logistics coordinators, calls for tenders and/or technical specifications for purchases to be made
• Negotiate supply conditions with suppliers in terms of cost, quality, delivery time, payment conditions, storage, etc.
• Draft purchase and service contracts
• Supervise purchases made in Bamako and ensure strict compliance with Kit log procedures
• Follow the invoice payment procedure to ensure payment deadlines are met
• Archive purchasing files in compliance with ACF procedures
• Anticipate future needs by prospecting, writing calls for tenders to select suppliers capable of meeting the needs of the organization.
• Receive purchasing archives from the bases and organize them in the archive stock
• In collaboration with the logistics coordinator, ensures the random check every month.

Objective 3: Shipments-Delivery-Storage

• Receive all goods transiting through Bamako:
• Check the quality/quantity of goods
• Ensure loading of goods
• Establish the transport contract
• Fill out delivery notes
• Ensure the smooth delivery of goods to their destination base in compliance with deadlines and procedures
• Ensure returns of BLs after receipt from the recipient
• Archive the BL according to the Kitlog
• Identify transporters in Bamako for transporting goods to ACF bases in Mali
• Manage transit stock in Bamako before delivery to the Base
• Manage Bamako storage with Stock Tracking, Stock Sheet,……

Objective 4: Human resources management

• Recruit, train and supervise staff assigned to the purchasing department
• Carry out evaluations of your team periodically
• Organize the work of your purchasing department
• Plan staff leave in your department.

Objective 5: Reporting

• Implement and monitor activity indicators: SA, price list, contract monitoring and framework agreements
• Share with the logistics coordinator any blockages that could slow down the purchasing procedure
• Participate in weekly meetings with the logistics team to share the progress of purchasing procedures
• Work closely with departments and bases to ensure good communication

Do you match the profile we are looking for?

Education: Advanced diploma in international purchasing or equivalent

Specific technical knowledge: Mastery of purchasing techniques, analysis and negotiation of contracts, transport.

Good knowledge of the humanitarian sector and logistics

Experience (years): Minimum 1 year experience in a similar function with ACF

Knowledge of the humanitarian sector: Yes

Knowledge of the organization: Asset

That would be a plus

Languages: French, English is a plus

Information system :

Perfect mastery of the office pack

Mobility (national/international)

International position based in Bamako with extensive travel to the bases.

Our remuneration package

We are proposing an upcoming incorporation into a dynamic organization of international scope including the following contractual conditions:

• Fixed-term international employment contract of 12 months, renewable.
• Position Based in Bamako, Mali.
• Salary according to contribution level V3 between €37,000 and €43,000 gross per year based on the candidate’s experience and responsibilities (it includes per diem and living expenses).
• Accommodation supported by the organization.
• Coverage of return transport costs home – mission – home of the expatriate;
• A one-week break every 3 months with transport costs covered at a ceiling of €886 to the reference area and an extra of €215;
• Coverage of the plane ticket for the expatriate’s annual leave (once a year);
• 28 working days of vacation per year.
• Expatriate health insurance.

  Action Against Hunger is committed to preventing any type of unwanted behavior in the workplace, including sexual harassment, sexual exploitation and abuse, lack of integrity and/or financial misconduct; We expect all staff and volunteers to share this commitment by adhering to our code of conduct and other related policies and only those who share our values ​​and code of conduct will be recruited to work with us.