Procurement Officer At Kosovo Specialist Chambers and Specialist Prosecutor’s Office

Reporting line:

The Procurement Officer reports to the Deputy Head of Procurement Unit.

Main Tasks and Responsibilities:

· To conduct procurement processes in line with the organisation’s rules and regulations;

· To review Terms of Reference, Technical Specifications, scopes of Work and draft tender dossiers for the purpose of eliminating any possible deficiencies in procurement;

· To issue contracts to successful tenderers and coordinate with Contract Managers a proper handover of contract management responsibilities;

· To provide assistance to respective units in the organisation, related to all procurement and contracting matters and procedures;

· To assist and advise the Deputy/Head of Procurement on all legal issues related to the procurement cycle;

· To contribute to new, or critically review and propose improvements to existing ways of working, Administrative Directives, Standard Operating Procedures and Operational Instructions;

· To regularly update the unit’s procurement tracking system;

· To prepare letters and memoranda, maintaining adequate records on procurement issues, and to issue reports on procurement matters;

· To maintain the roster of suppliers and to elaborate supplier selection and evaluation criteria, quality and performance measurement mechanisms;**

· To undertake any other related tasks as requested by the Line Managers.

Essential Qualifications and Experience:

· Successful completion of University studies of at least three (3) years attested by a diploma OR a qualification in the National Qualifications Framework which is equivalent to level 6 in the European Qualifications Framework OR a qualification of the first cycle under the framework of qualifications of the European Higher Education Area e.g. Bachelor’s degree

AND

· A minimum of seven (7) years of relevant professional experience, after having fulfilled the education requirements.

Specification of Education and Experience

· The above mentioned University degree must be in at least one of the following fields of expertise: Law, Business or Public Administration, Economics, Finance or other related university studies;**

· A minimum of four (4) years of relevant and proven experience in public procurement;

· Knowledge of the EU financial rules;

· Experience in using established professional and transparent procurement policies and procedures in accordance with EU legislation and regulations;

· Experience in management of tendering processes, preferably including EU procedures;

· Very good interpersonal and communication skills in English, both written and oral;

· Excellent analytical, research and problem-solving skills;

· Ability to work productively in a fast-paced, team-oriented environment and produce accurate work under pressure;

· Ability to prioritise and manage a high workload while complying with deadlines;

· Ability to establish and maintain effective, constructive working relationships with people from different national and cultural backgrounds with respect for diversity;

· Demonstrated gender awareness and sensitivity; ability to promote an inclusive working environment and integrate a gender perspective into tasks and responsibilities.

Desirable

· Knowledge of the functioning of the EU and in particular CSDP Missions;

· Good understanding of the political, cultural and security situation of the Balkans, in particular Kosovo;

· International experience, particularly in crisis areas with multi-national and international organisations.