The Procurement Officer reports to the Deputy Head of Procurement Unit.
Main Tasks and Responsibilities:
· To conduct procurement processes in line with the organisation’s rules and regulations;
· To review Terms of Reference, Technical Specifications, scopes of Work and draft tender dossiers for the purpose of eliminating any possible deficiencies in procurement;
· To issue contracts to successful tenderers and coordinate with Contract Managers a proper handover of contract management responsibilities;
· To provide assistance to respective units in the organisation, related to all procurement and contracting matters and procedures;
· To assist and advise the Deputy/Head of Procurement on all legal issues related to the procurement cycle;
· To contribute to new, or critically review and propose improvements to existing ways of working, Administrative Directives, Standard Operating Procedures and Operational Instructions;
· To regularly update the unit’s procurement tracking system;
· To prepare letters and memoranda, maintaining adequate records on procurement issues, and to issue reports on procurement matters;
· To maintain the roster of suppliers and to elaborate supplier selection and evaluation criteria, quality and performance measurement mechanisms;**
· To undertake any other related tasks as requested by the Line Managers.
Essential Qualifications and Experience:
· Successful completion of University studies of at least three (3) years attested by a diploma OR a qualification in the National Qualifications Framework which is equivalent to level 6 in the European Qualifications Framework OR a qualification of the first cycle under the framework of qualifications of the European Higher Education Area e.g. Bachelor’s degree
· A minimum of seven (7) years of relevant professional experience, after having fulfilled the education requirements.
Specification of Education and Experience
· The above mentioned University degree must be in at least one of the following fields of expertise: Law, Business or Public Administration, Economics, Finance or other related university studies;**
· A minimum of four (4) years of relevant and proven experience in public procurement;
· Knowledge of the EU financial rules;
· Experience in using established professional and transparent procurement policies and procedures in accordance with EU legislation and regulations;
· Experience in management of tendering processes, preferably including EU procedures;
· Very good interpersonal and communication skills in English, both written and oral;
· Excellent analytical, research and problem-solving skills;
· Ability to work productively in a fast-paced, team-oriented environment and produce accurate work under pressure;
· Ability to prioritise and manage a high workload while complying with deadlines;
· Ability to establish and maintain effective, constructive working relationships with people from different national and cultural backgrounds with respect for diversity;
· Demonstrated gender awareness and sensitivity; ability to promote an inclusive working environment and integrate a gender perspective into tasks and responsibilities.
· Knowledge of the functioning of the EU and in particular CSDP Missions;
· Good understanding of the political, cultural and security situation of the Balkans, in particular Kosovo;
· International experience, particularly in crisis areas with multi-national and international organisations.
How to apply
1. For candidates from the EU Member States:
The online Application Form, including its Addendum (Annex 3 to be filled in manually and uploaded), shall be submitted via one of the following links:**
1.1. For candidates seconded by their EU Member State:
1.2. For contracted candidates from the EU Member States:
2. For candidates from the Third Contributing States:
The Application Form (Annex 2), available on both the EEAS website and the website of the Kosovo Specialist Chambers and Specialist Prosecutor’s Office, shall be sent to one of the following email addresses only:
2.1. For candidates seconded by their Third Contributing State: **
Civilian Planning and Conduct Capability (CPCC)
2.2. For contracted candidates from the Third Contributing States:
Only one Application Form per candidate will be accepted, the latest received within the deadline or the one submitted through the National Authorities being given a priority.