Procurement Officer At Relief International

Title: Procurement Officer

Department: NWS Operations

Location: Turkey

Reporting to: Procurement Coordinator (PC)

Technical reports: Procurement Coordinator (PC)

Budget responsibility: TBD

ABOUT Relief International.

Relief International (RI) is a leading nonprofit organization working in 16 countries to relieve poverty, ensure well-being and advance dignity. We specialize in fragile settings, responding to natural disasters, humanitarian crises and chronic poverty.

Relief International combines humanitarian and development approaches to provide immediate services while laying the groundwork for long-term impact. Our signature approach — which we call the RI Way—emphasizes local participation, an integration of services, strategic partnerships and a focus on civic skills. In this way, we empower communities to find, design and implement the solutions that work best for them.

RI includes the four corporate members of the RI Alliance: RI-US, RI-UK, MRCA/RI-France and RI-Europe. Under our alliance agreement, we operate as a single, shared management structure.

Position Summary.

Procurement Officer will work under the supervision of the Procurement Coordinator, providing procurement, & administrative support for RI’s NWS operations and Syria programming, including execution of procurements,contracts, inventory and reporting. Procurement Officer will conduct himself/herself both professionally and personally in such a manner as to bring credit to Relief International and not jeopardize its humanitarian mission.

ESSENTIAL RESPONSIBILITIES AND DUTIES

• Daily follow up of RI procurement activities of NW hub in both Turkey and Syria
• Follow up on the streamline of all procurements including main tenders and other procurements, report to PC for potential delays and challenges.
• Ensure all donor certification requirements are met on each medical procurements (GMP-CE etc) and closely coordinate with health technical team through PC.
• Coordinate with the Finance Department to ensure that payments to vendors are made on-time and without any unnecessary strain on the financial systems of RI
• Establish preferred supplier agreements for commonly used items
• Provide Support to PC to ensure the all procurement related trackers are up to date on weekly basis.(PR tracker, contract tracker, tender tracker,consolidated procurement plan etc.)
• Follow up on the streamline of all procurements including main tenders and other procurements, report to PC for potential delays and challenges.
• Assist in any activities necessary to the smooth functioning of RI’s operations, in support of RI’s projects activities.
• Be responsible for the specification, procurement, receipt, storage, transportation and accountability of all RI equipment and/or property.
• Maintain procurement database and ensure procurement paperwork is complete and that all approvals have been obtained before purchases are made.
• Provide logistical support to distribute and deliver goods to RI’s partner and/or implementation sites as needed.
• Supervise drivers and assist in preparation of contracts if requested by Operations Manager
• Take initiative to develop systems, policies and procedures for improved management and oversight.
• Oversee RI’s inventory, emergency assets and prepositioned Syria response stock and keep accurate records of their storage, movement and condition.
• Any other task assigned by SCO MGR or PC.

Safeguarding

• Uphold and promote RI’s commitment to ensuring the safeguarding and safety of the vulnerable communities we serve.
• Consistent with RI’s safeguarding and protection policies, ensure all people who come into contact with Relief International are as safe as possible.

QUALIFICATIONS & SKILLS REQUIREMENTS

This position will require a demonstrated ability to achieve results in a demanding and fast paced environment.

• At least a bachelor’s degree in a relevant subject.
• Able to prioritize, communicate effectively, and meet deadlines.
• Willingness to travel and work extensively – sometimes at short notice, in difficult places and under long hours – according to a results-based approach
• Able to work independently and within a team.
• Diligent in work processes.
• Flexible in schedule, attitude and work prioritization.
• Proficient in Microsoft Office and Google software, particularly Google Drive, Gmail, Google Docs, MS Word and MS Excel. Adobe suite preferred.
• Fluency in English , Turkish and Arabic;
• Previous NGO experience in a similar context a plus. If no NGO experience, strong previous work experience in project management, or experience working in a multinational position preferred.

RI Values:

We uphold the Humanitarian Principles: humanity, neutrality, impartiality and operational independence. We affirmatively engage the most vulnerable communities.

We value:

• Inclusiveness
• Transparency and accountability
• Agility and innovation
• Collaboration
• Sustainability

Relief International is committed to protecting our staff and the communities we work with from abuse and harm including sexual exploitation, sexual abuse and sexual harassment.

All staff are expected to abide by our Code of Conduct.

RI Has a zero-tolerance policy towards any behavior that violates its code of conduct, including sexual harassment, exploitation, abuse, as well as lack of integrity, corruption, and fraud. RI also adheres to strict safeguarding principles.