Procurement Officer At Silk Road

Silk Road (SRO) is a Non-political, Non-governmental, and non-profit organization established in Aleppo city in November 2015 then it was registered in Turkey – Gaziantep in 2016 .

Silk Road works to take action to find creative solutions to the persistent problems of conflict-affected people in Syria and Turkey and to support the actions of affected and marginalized people and communities to overcome poverty and suffering more effectively based on complementarity and respect for the contribution that each party brings and upholding the highest ethical and professional standards.

Silk Road cares about supporting vulnerable people in need via focusing on three main sectors currently which are Water, Sanitation and Hygiene (WASH)and Food Security, Early recovery and Livelihood (FSL), in addition to the good experience we gained through the implementation of many projects in other sectors such as Education, Protection, Early recovery and Shelter and Non-food items.

All Silk Road’s activities are guided by the four humanitarian principles: Humanity, Neutrality, Impartiality and Independence, and these principles provide the foundations for humanitarian action and govern the conduct of all humanitarian workers at Silk Road.

Silk Road Vision: Enhance and develop the role of the civil society in all aspects in order to enable it to practice its role in building the future of Syria.

Silk Road Principles: Enhance and develop the role of the civil society in all aspects in order to enable it to practice its role in building the future of Syria.

Silk Road Values: Credibility, honesty, integrity, and feeling of others.

Silk Road Organization has three Main Goals:

• The First Goal: Increase local community, and civil society capacity to address the most urgent situations of vulnerability.

• The Second Goal: Promote respect for diversity and human dignity, and reduce intolerance, discrimination and social exclusion.

• The Third Goal: Endeavor to build the human and empower the role of women in all fields and help them in developing their abilities and dedicating them to be an effective member of society and enhance the spirit of contribution and devotion to serving and rise within the society.

General overview about this position:

Silk Road Organization is looking for a Procurement Officer a committed to be responsible for managing all aspects of procurement and supply chain operations to ensure the efficient execution of our projects. This role involves meticulous preparation of project-related documents and vigilant oversight of project affairs to guarantee seamless project implementation and maximize impact.

Job Duties and Responsibilities:

1-Responsible for Manage the entire process in the planning of procurement and supply chain activities, inventory control, logistics, and distribution, ensuring effectively functioning processes to avoid costly delays and lost opportunities.
2-Ensure effective lines of communication between the Program Management Office, Project/Program Managers and the procurement team to ensure priority requirements, timely delivery of goods, works, and services using the most appropriate procurement procedures.
3-Manage relationships with vendors, suppliers, and contractors that facilitate the smooth flow of services to the Syria office and projects/programs.
4-Ensure full compliance of procurement activities with the Organization Procurement Manual, and Financial policies, relevant Organizational Directives, and Administrative Instructions, procurement planning.
5-follow up purchases requests in accordance with the approved procurement plan, leveraging technology to help in procurement functions, contribution for enforcing procurement policies and procedures.
6-Training staff members to be knowledgeable about product quality requirements, how to determine when products are unacceptable, and what actions to take when quality standards are not met, monitoring contracts to ensure that the supplier meets expectations and invoices are approved and paid on time, making any required adjustments or changes to existing contracts after consultation with relevant departments including finance, keep track of all goods and services ordered and received, and maintain accurate inventory records including details on price, performance, and delivery.
7-Ensure responsible procurement practices meet Silk Road objectives and compliance requirements, procurement and supply chain Officer has the responsibility to negotiate with vendors.

Qualifications and Skills Required:

Bachelor’s degree in Finance, Administration , Engineering or any relevant field.
Higher-level qualification in a technical field.
Skills:
1. Two years of post-qualification professional experience in a relevant field.
2. Aptitude for community mobilization and capacity-building. Good communicator.
3. Able to prioritize, to enforce procedures, and to set clear objectives for staff and to delegate.
4. Able to develop and maintain effective relationships with the team, beneficiaries, and other agencies.
5. Knowledge and understanding of humanitarian standards.
6. Capacity to work under pressure and manage personal stress levels.
7. Good report writing skills and problem-solving ability.
8. Dynamic, creative, open-minded, flexible, self-learner, self-motivated, and hard-working.
9. The ability to work in a systematic and organized manner.
10. The ability to use Microsoft Office programs including Excel, Word, Outlook, and PowerPoint in a professional way.
11. Strong working knowledge of English (spoken and written).
12. Good organizational, multitasking, and time-management skills.
13. Flexible and able to work well under pressure
14. Capable of working collaboratively with team members to achieve objectives