Procurement Officer at Syrian American Medical Society Foundation

Position: Procurement officer

Job Location: Gaziantep, Turkey

Reporting to: Procurement Manager

Working area: Gaziantep, Turkey

Number of positions open: 1

Last date for application: May 31, 2021

ACCOUNTABILITIES

Key relationships:

Project Finance/ Finance section, Supply Chain section, Grant section, program section

General objective of the position:

Develop and administer all procurement related activities for the Procurement Department.

Main tasks and responsibilities:

· Serves as the organization’s representative for the Finance Department on Procurement issues and procedures.

· Processes, assists, and manages general procurement needs in accordance with donor guidelines and in accordance with US and Turkish laws when relevant.

· Works closely with the Turkey grants department to plan and coordinate procurements needs

· Creates requests for quotes, drafts bids, and organizes all bid documentations for goods and services

· Obtain quotes from vendors, and serves as the focal point for communication with all vendors

· Presents names of potential vendors to the SAMS HQ so that they make complete the necessary anti-terrorist compliance checks.

· Ensure that all bids are received by deadline and that all necessary information and documentation from vendor is obtained.

· Negotiates for best purchasing package (in terms of quality, price, term, delivery and service) with suppliers and sub-contractors assigned.

· Evaluates bids from proposals and prepares bid analysis documents and submits all bid analysis and all pertinent information to country office

· Assists with selection equipment and consumables that fit within the criteria decided upon by the SAMS technical advisors, including criteria for quality, price range, country of origin, and brand. The compliance officer will also make sure that equipment is selected in accordance to grant requirements and pre-approvals.

· Ensures that all bids are in compliance with relevant laws and regulations

· Maintains a complete and updated purchasing records/data and pricing in the system. The logistics officer will also work closely with the finance and grant teams to ensure all needed documentation for grant financial reports, including, invoices, signed receipts, shipping and handling papers, and anti-terrorist compliance checks are correct and properly stored and archived.

· Schedules store visits and conducts competitor surveys.

· Monitors and co-ordinates deliveries of items between suppliers to ensure that all items are delivered to the agreed upon destination.