Procurement Officer (Buying) At Save the Children

SCOPE OF ROLE:

Reports to: Supply Chain Manager

Staff reporting to this post: Procurement Assistant (Buying).

Budget Responsibilities: No

KEY AREAS OF ACCOUNTABILITY:

Procuring Goods and Services (Buying)

• Manage suppliers professionally and proactively, providing feedback to improve performance and leading periodic review meetings.
• Provide procurement advice and support to field offices.
• Manage procurement for the Gaza Field Office in line with SCI procurement policies, processes and quality standards through supervision of Purchase Requests and Purchase Order processes.
• Deliver on the Field Office supply plan, combining use of ad-hoc procurement, approved suppliers and contracted suppliers to meet the needs of the programmes.
• Develop strong relations with field office programmes to support them in improving their ordering practices and review all Procurement Plans together with the Procurement Manager.
• Deliver management information reports summarizing key trends in performance of the procurement section against KPIs.
• Ensure all orders are processed in timely manner, inputted on Procurement Tracker, status updates are communicated to programmes, and that all relevant documentation is filed appropriately.
• Ensure supplier files are routinely updated on performance and that regular reviews of performance are undertaken by the Procurement Committee for evaluation of suppliers for future use.

Delegate to the Procurement Assistant and Procurement Intern Routine Procurement duties and support and supervise to ensure processes are followed in a timely manner and according to SCI policies.

Team Management and Capacity Building

• Conduct Performance Review with line report and ensure clear work and personal development objectives are established with timelines and regular feedback and support is provided.
• Develop strong relationships with field office programmes to support them in improving their procurement practices.

Performance Management

• Support the line manager in the production of management information reports on a monthly and quarterly basis, including data analysis and recommendations on improving the efficiency of procurement processes.

Systems, Tools and Processes

• Promote and ensure compliance to our Procurement Policy, Procedures and quality standards
• Responsible for ensuring Supplier Enablement activities are carried out so that as many suppliers as possible transact with SCI through the Ariba Network.
• Support the Supply Chain Manager with Vendor Management activities.
• Provide ProSave support and Procurement advice for requestors.
• Support head office initiatives around global supply chain systems, as required with specific focus on Procurement as guided by our Regional and Centre Offices.

QUALIFICATIONS AND EXPERIENCE AND ATTRIBUTES:

QUALIFICATIONS

• BA/BSc in Management; procurement, logistics, supply chain management or related field
• Chartered Institute of Procurement & Supply (CIPS UK) or equivalent Experience
• Master’s Degree in above fields an added advantage

EXPERIENCE AND SKILLS

• Minimum of 3 years of relevant experience working in procurement, preferably in an NGO/and/or development program, with in depth experience in managing procurement processes.
• Strong knowledge and experience of implementing procurement processes, driving contract compliance and embedding buying best practice
• Excellent supplier management skills and a strong ability to hold suppliers accountable to deliver on their responsibilities
• Knowledge of NGO/Donor policies and their compliance requirements in respect of Procurement and wider supply chain activity
• Strong interpersonal and communication skills including influencing, negotiation and coaching.
• Excellent organizational skills, with the ability to juggle multiple tasks with competing priorities and simultaneously stick to deadlines, whilst maintaining relationships with suppliers and customers
• Excellent reporting skills, particularly the ability to quickly develop clear and concise delivery tracking, scheduling or pricing, donor, monthly KPI reports
• Willingness to undertake field travel as required and work in difficult environments according to travel environments.
• Excellent oral and written communication skills; fluency in spoken and written English and Arabic.
• Commitment to and understanding of Save the Children’s aims, values and principles
• Desirable: Procurement system experience

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with SCI’s global Diversity, Equity and Inclusion and Gender Equality Policies, supported by relevant procedures.