Procurement process of external recruitment service At Handicap International – Humanity & Inclusion

1. CONTEXT
Handicap International- Humanity & Inclusion (HI) is an independent and impartial
international aid and development organization working in situations of poverty and
exclusion, conflict and disaster. Working alongside people with disabilities and vulnerable
groups, it takes action and provides testimony in order to meet their basic needs, improve
their living conditions and promote respect for their dignity and their fundamental rights.
Handicap International is a non-profit organization with no religious or political affiliation. It
operates as a federation made up of a network of associations that provide human and
financial resources, manage projects, and implement its actions and campaigns.
Handicap International (HI) has been operational in Bangladesh since 1997 and supporting
for universal and inclusive access to services for all, particularly in health, education, and
socio-economic empowerment and operates in different parts in the country including:
Kurigram, Cox’s Bazar, Khulna, Barisal, Khulna. HI in Bangladesh is known for promoting the
rights of vulnerable individuals and providing quality specialized services during emergency
responses.
2. OBJECTIVE
The main objective of the service is to support HI in filling key and senior-level positions with
top-tier talent within Handicap International (Humanity & Inclusion). Which will involve:
 Understanding the requirements of the required positions.
 Conducting market research to identify potential candidates.
 Submit a minimum of candidate profiles to the HI BGD that meet the requirements
outlined in the job description.
 Understanding expectations of the candidate and initial screening of the potential
candidates to be done by the service provider before sending the profiles to HI.
 Provide detailed reports and recommendations on prospective candidates after the
completion of the assignment.
3. SCOPE OF WORK
service provider will be responsible for the following tasks:
 Sourcing Candidates
 Identify key talent pools/sources of candidate as per HI JOB classification mainly
targeting senior managerial level and technical position.
 Analyze industry trends and recruitment strategy for same.
 Execute recruitment strategy for senior and technical position
 Screening and Shortlisting
 Use various channels (social media, job portal, professional networks) for
advertisement of position Job desk
 Review applications and resumes based on the requirements of the job description
and qualifications and share the list of potential pre-selected candidate
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 Administer skills assessments or tests for specific roles where required (e.g., technical
tasks, case studies, or leadership exercises).
 Create detailed candidate profiles that include a summary of qualifications, skills,
experience, and alignment with the INGO’s values and mission.
 Engage with candidates to understand the interest and suitability.
 Engage in direct outreach to top candidates through personalized communication
tailored to each role.
 Headhunting for Specialized Roles
 Perform targeted headhunting for positions that require niche skills or are
challenging to fill.
 Approach passive candidates with tailored messaging to highlight the opportunity
and align it with their career aspirations.
 Maintain confidentiality and discretion when headhunting for senior or sensitive
positions.
 Candidate Presentation
 Present shortlisted candidates to HI for each position, providing detailed profiles and
comprehensive assessments.
 Provide recommendations regarding the suitability of candidates, including their
potential fit within the INGO’s culture and team dynamics.
 Interview Coordination and Selection Support
 Coordinate interviews between HI and shortlisted candidates, ensuring smooth
logistics.
 Provide interview preparation and coaching for candidates to ensure they are
adequately informed about the HI’s culture, values, and expectations.
 Facilitate feedback gathering post-interview to inform final selection decisions.
 Support HI in negotiating job offers and finalizing employment terms with selected
candidates.
 Timely Reporting
 Regularly update HI on the progress of recruitment efforts for each position, with
clear timelines and milestones.
 Submit a final recruitment report at the conclusion of each recruitment assignment,
including details on the candidates presented, the interview process, and any
challenges or recommendations.
4. DELIVERABLES SPECIFIC TO THE POSITIONS HI WILL RECRUIT
• A comprehensive talent market analysis report specific to the position.
• A database of potential candidates with detailed profiles.
• Monthly progress reports.
• Final report with recommendations and shortlisted candidates.
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5. CONSULTANT’S/HR firm PROFILE
 Proven experience in providing recruitment services on senior and specialized roles,
particularly within the INGO sector or similar fields.
 A strong network of potential candidates, including passive candidates for senior and
niche positions.
 A tailored, position-specific recruitment methodology, with a focus on efficiency and
quality.
 Ability to handle sensitive recruitment processes confidentially, especially for highlevel
roles.
 A track record of successfully filling difficult-to-source positions in a timely manner.
 Familiarity with diversity and inclusion principles, ensuring the recruitment process
promotes a diverse pool of candidates.
 Flexibility in engagement on a per-position basis, with clear cost structures for each
role.
 In Depth Knowledge and Experience of working with Development Organizations
(NGO/INGOs).
 Minimum 5 years of experience in a similar sector.
 Strong network and connections within the industry.
 Excellent communication and assessment skills.
6. TIMEFRAME
 The projected time frame for this assignment is minimum 1 month with room for
extension upon mutual agreement.
7. WORK PLAN
 Based on the proposed schedule included in these Terms of Reference, the
consultant should establish a work plan for the completion of the service.
 The work plan should give a clear description of how the consultant intends to
approach the activities necessary to the service’s completion.
 The plan should indicate the rate of progress and/or level of completion of the
service, including criteria and indicators for checking that it is proceeding as planned.
8. ELIGIBILITY PROPOSAL SUBMISSION REQUIREMENTS
 Interested individuals or firms must submit their profile(s).
 Provide at least two references, including organization names, contact details, and
referees from INGOs, NGOs, or reputable corporate groups.
 Firms or organizations must submit documents verifying legal status and registration,
such as a trade license, E-TIN, VAT registration, the previous year’s tax clearance
certificate, and bank account details.
 Bank Solvency Certificate (optional for both individuals and firms).
 Insurance Certificate (optional for both individuals and firms).
 A detailed technical proposal outlining methodologies and a proposed schedule.
 A comprehensive financial proposal inclusive of VAT and AIT as per Bangladesh.
Government regulations, with a detail’s breakdown of the related cost.
 A summary of the agency’s experience in similar recruitment projects, particularly for
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INGOs or related sectors.
 A detailed approach to sourcing, screening, and headhunting candidates for each
position, highlighting a tailored strategy for each role.
 A proposed timeline for recruitment activities, from sourcing to final selection and
onboarding.
 An overview of the team members involved in recruitment, including their roles and
relevant experience.

For details please see the Terms of Reference