Procurement Senior Assistant x2 At Pacific Community

Description

The Pacific Community (SPC) is the principal scientific and technical organisation in the Pacific region, supporting development since 1947. We are an international development organisation owned and governed by our 27 country and territory members. In pursuit of sustainable development to benefit Pacific people, our organisation works across more than 25 sectors. We are known for our knowledge and innovation in such areas as fisheries science, public health surveillance, geoscience, and conservation of plant genetic resources for food and agriculture.

The Operations and Management Directorate (OMD) provides corporate services to all SPC Divisions and Programmes. It consists of three key departments: Finance, Human Resources and Information Services. OMD is focused on improving the effectiveness of systems, policies and management to provide high-quality customer-oriented services.

The role – Procurement Senior Assistant will support procurement activities; provide high quality advice and client customer service; to contribute to the Procurement Team reforms.

The key responsibilities of the role include:

Operations: Procurement

• Support the procurement activities in accordance with SPC’s Procurement Policy, in close with divisions, and as allocated by management, by assisting with drafting tender documentation for RFP processes, processing vendor entries and undertaking due diligence on vendors, drafting standard procurement contracts using SPC’s templates, providing information to clients on procurement processes, responding to external requests for clarification during a tender process, support maintaining the website up to date, and support with vendor management

Support and Client Services

• Provide high quality customer service on procurement issues.
• Provide professional and sound service to the divisions and assist with providing service to the Procurement Committee to assist with procurement decisions.
• Respond to routine queries received through the Helpdesk or the external email.
• Keep clients informed of progress on their matters.
• Provide information to divisions on routine procurement matters to divisional contacts.

Compliance & improvements

• Support reporting and ensure dashboard is accurate and up to date.
• Ensure record-keeping is accurate.
• Contribute to the Procurement Team.
• Identify and escalate risks and any ethical issues.
• Support the implementation of Process improvement.

Other duties as required

For a more detailed account of the key responsibilities, please refer to the online job description.

Key selection criteria

Qualifications

• Diploma in procurement, finance, administration or a related field or equivalent body of knowledge and experience.

Technical expertise

• At least 5 years of experience on procurement matters.

Language skills

• Excellent English communication skills (oral and written).

Interpersonal skills and cultural awareness

• Ability to work in a multicultural, inclusive and equitable environment.

Salary, terms and conditions

Contract Duration – 3 years – subject to renewal depending on funding and performance

Remuneration – The Procurement Senior Assistant is a band 7 position in SPC’s 2025 salary scale, with a commencing taxable salary range of FJD 2,287-2,859 per month, plus local staff benefits. An offer of appointment for an initial contract will normally be made in the lower half of this range, with due consideration given to experience and qualifications. Progression within the salary scale will be based on annual performance reviews.

Recruitment principles –SPC’s recruitment is based on merit and fairness, and candidates are competing in a selection process that is fair, transparent and non-discriminatory. SPC is an equal-opportunity employer, and is committed to cultural and gender diversity, including bilingualism, and will seek to attract and appoint candidates who respect these values. Due attention is given to gender equity and the maintenance of strong representation from Pacific Island professionals. If two interviewed candidates are ranked equal by the selection panel, preference will be given to the Pacific Islander.

Applicants will be assured of complete confidentiality in line with SPC’s Privacy Policy.