Program Administrator At Oxfam

Summary of Vacancy:

• Program: Fair Finance Asia (FFA) Program
• Internal Job Grade: C2 National
• Contract type: Fixed-term for 1 year with possibility for extension
• Geographical coverage: Asia Regional, Cambodia, India, Indonesia, Japan, Pakistan, Philippines, Thailand, and Vietnam
• Reporting to: FFA Program Lead
• Staff reporting to this post: Program Officer, Finance Coordinator and MEAL Specialist
• Office Station: Oxfam in Cambodia or any other country where Oxfam has an office, and the applicant has the right to work (with working remotely negotiable)

The Program

The Fair Finance Asia (FFA) program is a five-year program funded by the Swedish Embassy in Bangkok, Thailand. It aims to contribute to the reduction of the negative impact of cross-border investments on human rights, the environment and climate change, particularly those made by multinational financial institutions, banks and insurers, and to increase inclusive economic development. Currently, FFA is operational at regional level and in 8 countries across Asia, namely – Cambodia, India, Indonesia, Japan, Pakistan, Philippines, Thailand, and Vietnam – wherein national FFA civil society organization (CSO) coalitions together with regional partners lead research and engagement with the program’s key stakeholders including financial regulatory and policymaking institutions, banking and investment associations, multilateral development banks and the academia. FFA’s regional program management unit is stationed in Phnom Penh, Cambodia.

The FFA program works in close alignment with the Fair Finance Guide International (FFGI) which operates in 9 countries globally. FFGI’s assessment reports on the policy and practices of banks and insurers at national level are envisaged to form part of FFA’s influencing and engagement toolkit in promoting sustainable finance and responsible investments.

The results areas for the FFA program are as follows:

1. Improved practices of financial sector actors: Financial sector actors, operating at national and regional level in Asia, adhere to ESG and HR criteria and are more transparent and accountable in relation to companies they invest in and customers they serve
2. Improved policies financial sector actors: Financial sector actors, operating at national and regional level in Asia, adhere to ESG and HR criteria; and improved political will among influentials and sector associations.
3. Improved regulations and its enforcement on integration of ESG and HR criteria in the financial sector by national governments and other financial sector regulators; and improved political will among influentials
4. Stronger and wide alliances established and strengthened with FFA/CSO coalitions successfully engaged with other stakeholders at national and/or regional level; and the start-up of a regional multi-stakeholder dialogue creating the conditions for a regional multi-stakeholder initiative on sustainable finance.
5. Capacity strengthening CSOs: CSOs and their FFA/CSO coalitions at national level strengthened on research, monitoring and influencing the financial sector; and participate in or initiate influencing and advocacy efforts on promotion of a transparent and accountable financial sector
6. Increased awareness and voice: People taking action campaigning, demanding and/or engaging for a transparent and accountable financial sector that integrates ESG & HR criteria.

Job Purpose

The Program Administrator will be responsible for the effective and efficient contract compliance and project cycle oversight which contributes to the successful delivery of the FFA program across the region. The Program Administrator will work closely with the Program Lead to ensure that the FFA program runs smoothly, effectively and successfully, as well as make a positive impact in the target countries.

Job Responsibilities

Administration and Operations

• Lead donor reporting including processing, collating, and finalizing narrative and financial reports from national partners and at the regional level;
• Lead the facilitation and development of FFA’s annual operational plan and ensure it is implemented effectively and the progress tracked regularly;
• Lead the implementation of the project risk management approach (PRISMA) of Oxfam Novib when engaging new partners, and monitoring of existing partners’ quality assurance and project risk management;
• Lead the coordination and management of the FFA capacity building pipeline including, but not limited to, assessing partner capacity needs, facilitating training curriculum development by all service providers, and monitoring the implementation of the annual approved pipeline at the regional and national levels;
• Support FFA’s strategy development and fund raising together with the FFA Program Lead and Executive Team;
• Ensure that FFA resources are deployed in a timely and effective manner as per the program implementation strategy and donor requirements;
• Administer day to day operational management and program accountability;
• Review, update, and carry out the internal program implementation manual and procedures for FFA executive team and partners.

Grants and Contract Management

• Manage contract/agreement at all stages from inception, execution, monitoring, and analysis and reporting to optimise FFA’s operational and financial performance together with all implementing partners and service providers;
• Manage the process of contracts/agreements with Oxfam country offices, partners, and service providers, and ensure monitoring and reporting of all their deliverables;
• Conduct examination of the potential service providers prior to engagement in the provision of consultancy and services to the program;
• Ensure an acceptable level of assurance in compliance with the donor’s requirements and Oxfam’s policies and procedures.

Leadership

• In collaboration with the Program Lead, and together with the FFA Executive Team, define program priority areas, coordinate the development of overall deliverables for FFA implementation, and work together with all partners to achieve the set targets and objectives;
• Line management of FFA’s MEAL Specialist, Finance Coordinator, Program Officer and shared service of ICT Coordinator;
• Accountable to the FFA Program Lead.

Job requirements

Functional Competencies

• University degree in economics, business management, or other related fields (or equivalent work experience), and with a minimum of 6 years relevant experience working in the international development sector;
• Excellent experience in multi-country, multi-partner project management cycle and financial quality assurance;
• Solid experience delivering complex program compliance management (donor-funded, multiple location, multiple stakeholders), ensuring high standards and quality results;
• Profound understanding of fiscal and monetary governance issues and sustainable finance in the target countries;
• Self-reliant, highly organized, flexible, detail-oriented, and able to work well under pressure, and at times with minimum support;
• Strong interpersonal skills and enjoys working in a multicultural environment;
• Good team player with well-honed, interpersonal skills and able to work collaboratively with a wide range of stakeholders;
• Flexible and creative approach in recognizing and responding to challenges and opportunities, whilst working within the parameters of the organisation;
• Excellent written & spoken English and highly developed communication skills;
• Able and willing to travel regularly to FFA countries.

For more details, please refer to the Terms of Reference at :https://bit.ly/3ARPeSM