Program Assistant, Roving At CAMRIS International

CAMRIS is an international development and research firm that realizes innovative solutions to health and development challenges through high-quality, cost-effective program and research management services. With experience working in more than 80 countries, we combine our proven s ystems with today’s most effective, evidence-based best practices to improve the lives of people around the world.
Title: Program Assistant, Roving
Location: Washington DC
GS: 8 Equivalency
Application Deadline: Open until Filled
In order to fully evaluate your eligibility, your resume must include relevant paid and non-paid experience showing dates held with month, year and hours worked per week for each position.
GENERAL DESCRIPTION
The roving Program Assistant provides as-needed administrative coverage to the GH Front Office and other Front Offices in GH, performing a variety of both routine and complex administrative duties. These duties range from administrative tasks such as scheduling briefings and meetings and maintaining program files, to more complex analytical tasks such as collecting, c ompiling, and analyzing data for various program documents, designing and maintaining spreadsheets in support of information tracking systems, and facilitating correspondence between the Bureau for Global Health and other bureaus and offices within the Agency. The roving Program Assistant ranks tasks in order of importance and impending deadlines and handles several tasks simultaneously. The individual must develop a working knowledge of USAID policies and guidelines as well as corporate practices and procedures. This position has potential for professional development and training. To perform this job successful ly, an individual must be able to perform each essential duty listed below satisfactorily.
At the GS-8 equivalent level, roving PA time will be split between administrative tasks (approximately 60%) and programmatic or technical tasks (approximately 40%), and will require onsite management oversight and guidance. Reasonable accommodations may be made to enabl e individuals with disabilities to perform the essential functions.
Specific responsibilities may include:

• Facilitates correspondence between the GH Front Office or other GH Offices and Agency Bureaus and Independent Offices, ensuring that all documentation and correspondence meet deadlines, are complete, and are in compliance with USAID rules, regulations, and standards;
• Supports GH Senior Leadership with coordination of meeting requests, preparation and follow up;
• Supports technical and managerial meetings;
• Analyzes, organizes and formats technical information for use in briefings, presentations, publications and correspondence, ensuring consistency with USAID standards;
• Analyzes and edits program communications such as cables, memoranda, and letters that seek approval or request information relative to program matters;
• Collects and makes arrangements for distribution of material to the USAID missions, USAID/Washington offices, host country institutions, and cooperating agencies;
• Maintains and provides assistance with administrative, information, and correspondence tracking systems, and designs and maintains spreadsheets and databases to support these systems;
• Schedules meetings and events; support general logistics; maintain calendars, call lines, meeting setup;
• Document minutes/notes of regular meetings, as required;
• Ensures that schedules and deadlines are met; and
• Maintains correspondence and program files.

Qualification at the GS-8 equivalent Program Assistant level requires an associate’s degree in a related field and a minimum of 4 years of relevant experience, or equivalent combination of education and experience. Alternatively, an individual may qualify at the GS-8 equivalent Program Assistant level with a bachelor’s degree and a minimum of 2 year of relevant experience.

Other qualifi cations include:

• Strong oral communications skills and the ability to read, analyze, and interpret general business communications;
• Strong written communications skills with a keen attention to grammatical detail;
• Strong organizational skills in order to keep track of multiple tasks and deadlines at a time;
• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public is required;
• Ability to apply a common-sense understanding to carry out instructions furnished in written, oral, or diagram form;
• Excellent interpersonal skills;
• Proficiency in Microsoft suite of programs (e.g., Word, Excel, PowerPoint);
• Experience in executive administration and management procedures preferred; and
• Ability to obtain and maintain a Facility Access clearance.

This is an opportunity for employment or a contract, but we res erve the right to make no selection or award.

CAMRIS International offers competitive salaries and comprehensive benefits. Please submit your resume online at www.camris.com. CAMRIS is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, disability status, or any other characteristic protected by any applicable federal, state, or local law.