Program Coordinator at Save the Children

The Opportunity

The Program Coordinator role provides essential administration, logistics, procurement and finance support to programs and senior staff in the regional Program Quality and Development (PDQ) team. Working in close coordination with key program managers, this position will ensure quality administrative support on key processes, to support effective program delivery and leadership of the team.

The Program Coordinator will use their excellent administration, coordination and finance skills to support ongoing processes and to establish new mechanisms to better support key tasks. This position relies on developing strong relationships within the PDQ Team, including those based remotely, and with Regional Office (RO) support teams – Administration, HR, Finance, Supply Chain and Awards Management.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

In order to be successful, you will bring/have:

• Minimum of three years’ experience in a coordination or administrative role, including previous experience in and supporting multi-disciplinary teams
• A minimum of a BA in a relevant field
• Experience setting up and maintaining administrative, financial and event management processes
• Excellent written and oral communication skills, including fluent written and spoken English and Arabic
• Excellent interpersonal skills with experience liaising with stakeholders and of working with people from a range of backgrounds and cultures.
• Ability to work on own initiative, manage a high volume of work and prioritise against tight deadlines and under pressure
• A high level of IT literacy, including troubleshooting and utilisation of projectors and videos
• Understanding of and commitment to humanitarian/development work and to the mission of Save the Children International

Key Areas of Accountability:

Team leadership support

* Provide effective administration and coordination support for the regional PDQ Director across a range of recruitment, HR, procurement, finance, administration and fundraising tasks and processes.

* Support procurement of goods and services for the regional PDQ Director, including raising purchase orders and tracking key steps and delivery outputs

* Lead on providing administrative support for travel and visitors for the regional PDQ Director

* Coordinate orientation schedules for new staff in the PDQ team with internal and external teams; and liase with other teams to ensure timely access to SCI systems for new team members; maintain a current organigram for the PDQ Team

* Contribute to and coordinate the preparation of presentations and materials to support fundraising for regional roles and new programs

* Coordinate regional PDQ Director’s meeting schedule

* Maintain costing information and tracking systems to support team budgeting and budgeting of other RO staff supported by regional programs

* Maintain confidentiality of sensitive information at all times

* Take minutes of meetings, as required

Project management support

Provide support to Project / Program Managers and Budget Holders in:

* Reviewing forecasting and expenditure reports, highlighting areas needing attention and ensuring lessons learned are reflected in future forecasting and planning

* Supporting effective administration of program partnerships, including supporting partnership agreements, tracking of progress and liaison with RO support teams

* Tracking partner reports and providing an initial quality check on completeness of reports submitted

* Provide administrative and technical support in translating programs materials to Arabic

* Provide administrive support to communications with CO Focal Points and partners

* Support recruitment processes and procurement of goods and services for project activities, including raising purchase orders and tracking key steps and delivery outputs

Training and meeting coordination

In collaboration with RO support teams:

* Support face to face training and meetings by sourcing, booking and liaising with venues and suppliers before, during and after the events

* Support remote / online training and meetings, ensuring effective coordination and logistics support

* Manage event budgets, tracking expenditure, processing invoices and other financial information, such as expense claims and payment of suppliers

* Raise purchase orders as required for venues and materials

* Support in confirming that documentation is obtained for all expenditure

* Ensure effective support and coordination of training / meeting materials, and ensure the necessary equipment and stationary is available to participants and facilitators

General

* Contribute to regional team meetings and planning processes, internal initiatives and reporting requirements

* Demonstrate leadership in relation to Save the Children policies and practice with respect to child safeguarding, bullying and harassment, code of conduct, equal opportunities and other relevant policies and procedures.

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.

Application Information:

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/careers

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All employees are expected to carry out their duties in accordance with our global anti-harassment policy.