Program Coordinator (Consultant) At Asian Disaster Preparedness Center

A. About Asian Disaster Preparedness Center

ADPC is an autonomous international organization with a vision to reduce disaster and climate risk impacts on communities and countries in Asia and the Pacific by working with governments, development partners, international organizations, NGOs, civil society, private sector, media, and other key stakeholders.

Established in 1986 as a technical capacity building center, ADPC has grown and diversified its expertise across social and physical sciences to support sustainable solutions for risk reduction across a broad range of specialist areas. With over 100 staff from 19 different nationalities and a wide range of professional expertise from atmospheric scientists to social scientists with experiences from all levels of engagement typically required for Disaster Risk Reduction (DRR) and Climate Resilience (CR) in an effective manner. ADPC has six strategic themes supported by seven departments: ADPC Academy, Risk Governance, Climate Resilience, Urban Resilience, Health Risk Management, Preparedness for Response and Recovery, Geospatial Information. These are supported by Finance, Human Resources and Administration, and Strategic Planning departments. In addition to the departments, ADPC also works on three cross-cutting themes: Gender and Diversity, Poverty and Livelihoods, and Regional and Transboundary Cooperation through permanent working committees.

ADPC Strategy 2020 guides the organization in providing comprehensive risk reduction support to countries and communities in Asia and the Pacific. ADPC recognizes the importance of examining the linkages between disaster risk management, poverty reduction, gender equality, sustainability, rights-based approaches, climate change and regional cooperation.

For details please refer to ADPC website at http://www.adpc.net/

Department Introduction:

The Preparedness for Response and Recovery (PRR) Department of ADPC focuses on enhancing the preparedness, response management capacities of governments, response organizations, volunteers, non-governmental organizations, the private sector, communities, and other traditional and non- traditional actors of the Disaster Risk Management Ecosystem. It also strives to strengthen the capacity of institutions and at-risk communities for faster and efficient disaster recovery. The department works with the above-stated actors to ensure that the regional, national, sub-national, and local disaster preparedness, response, and recovery frameworks and implementation plans are in place well before disaster strikes.

B. Statement of Intent

The Program Coordinator, under the overall guidance and supervision of the Country Program Manager, will coordinate and implement program activities under the Program for Enhancement of Emergency Response (PEER) and Asian Preparedness Program (APP) being administered by the Preparedness for Response and Recovery (PRR) Department of ADPC. The Program Coordinator is responsible for supporting the implementation of program activities through meticulous planning and delivery of critical deliverables with the government and other partner organizations in Nepal. The position will also support regular and efficient sharing and exchange of information through effective internal and external communications, including generating program reports, developing and implementing advocacy tools and products, procedures, and systems, including knowledge management and outreach functions such as program-specific portals, websites, etc.

Note: It is not the intent of this Position Description to cover every aspect of the position requirements. instead, it highlights the most critical areas of personal and joint responsibility.

C. Required Qualifications

Required Qualifications and Specifications**

● Master’s degree in Disaster Management, Emergency Management, Public Health or related disciplines with substantial experience in Nepal.

● A minimum of 5 years of professional experience in program management, implementation, coordination, knowledge management, and capacity building are required;

● Excellent language skills in English and Nepali, both oral and written, is required;

● Analytical capacity and the demonstrated ability to process, analyze and synthesize complex, technical information into user-friendly formats and products;

● Substantial experience assisting in the design, monitoring, and evaluation of disaster preparedness and capacity development programs;

● Proven ability to support the development of high-quality knowledge products including the development of multimedia products and provide guidance and training on the development of knowledge products;

● Previous experience creating and implementing advocacy and communication strategies, including social media campaigns;

● Communicate effectively in writing to a varied and broad audience in a concise and straightforward manner;

● High level of competence in writing and editing reports and other technical communications;

● Familiarity and experience of working with USAID and other donor-funded programs;

● Familiarity and experience of working with National and Sub-National Governments in the field of disaster preparedness and emergency response operations;

● Sound knowledge of the disaster management system and structures in Nepal, including policies, strategies, guidelines, standing orders, and other emergency preparedness related programs in the country;

Preferred Qualifications:

● Self-motivated, proactive, and takes initiatives;

● Demonstrated ability to plan, and organize work & time independently;

● Excellent interpersonal and communication skills, team-oriented work style, and experience in working in a multicultural environment;

● Strong networking capacity and understanding of humanitarian and development nexus at local and regional levels;

● Strong desire to learn, undertake new challenges, must be creative problem-solver and must have self-confidence, willingness to work hard, good sense of humor but with seriousness about the quality and excellence of work.

D. Duties and Responsibilities

Program Management and Coordination:

● Support the Country Program Manager to lead the coordination on the timely implementation of program activities according to the agreed work plans with MoHA as PEER and APP nodal agency in Nepal, national implementing institutes, Local NGO partners, the private sector, and other stakeholder agencies in the country;

● Undertake research for technical reports and documents for APP and PEER (e.g., institutionalization study and accreditation process), concept notes, and consolidate inputs from consultants, program partners, and stakeholders in consultation with the Country Program Manager and the regional team;

● Coordinate with local partners of the Nepal Preparedness Partnership (NPP) for implementation of planned activities in a timely manner;

● Assist in coordination of the meetings, trainings and other activities of the Regional Technical Working Groups (RTWGs) of APP as required;

● Work with national partner institutes in operationalizing institutionalization strategy for integrating program interventions into existing institutional frameworks and systems;

● Coordinate with the Technical Curriculum Review Groups (TCRG) in the institutional adaptation of training curricula on CADRE, MFR, CSSR, and HOPE;

● Provide support and when needed, take the lead to plan, organize, and implement national program activities such as APP meetings, training and workshops; PEER training (CADRE, MFR, CSSR, HOPE, Instructors Courses), workshops, program reviews, and discussions, including the conduct of follow-up activities and development of After Activity Reports (AAR) and meeting minutes.

Finance and Budget Coordination:

● Provide administrative, finance, and day-to-day support according to ADPC institutional policies and guidelines for carrying out activities under the programs;

● Draft activity budgets following the overall budgets of the programs;

● Ensure timely submission of liquidation reports by the partners and the project staff in the country.

Research, Information and Knowledge Management:

● Coordinate the design, production, and dissemination of knowledge products such as process documents, fact sheets, case studies, research reports, brochures, project overviews, multimedia products (audios and videos), success stories/ impact stories, and other related materials;

● Prepare and produce content for monthly electronic newsletters, including carefully curated articles and preparation and production of briefing materials on the programs as needed/requested;

● Coordinate stakeholder outreach by planning and writing content for media, social media, and events;

Monitoring and Evaluation:

● Ensure all information and data/statistics are collected, updated, maintained, and shared through regular progress reports, program performance monitoring sheets, and donor reporting;

● Assist the program management team in monitoring the performance targets against the agreed M&E plans and work plans and report the progress on time;

Gender and Diversity Integration:

● Identify linkages for gender and diversity integration into programmatic outputs;

● Support in the implementation of gender and diversity activities to promote inclusion in PEER, and APP;

● Support development of tools, publications, and research to advocate for gender and diversity issues;

● Monitor and report progress in gender and diversity inclusion in technical and donor reports;

Cross-Programs Support and Coordination:

● Promote synergies and leverage support with other flagship programs of PRR such as APP;

● Amplify cross-learning and lessons learned with other programs of PRR;

● Perform other duties and responsibilities as assigned by the Director, PRR.

E. Competency

PRR Department Functional Competencies:

● Teamwork and Collaboration

● Results Orientation

● Analytical Problem-Solving Skills

● Adaptability

F. Reporting Relationships

In performing the duties and responsibilities indicated above, the Consultant will be supervised by the Country Program Manager, Nepal, under the overall guidance of the designated Program Managers for PEER and APP under the Preparedness for Response and Recovery (PRR) Department of ADPC.

The Consultant will be directly reporting to the Program Manager, Nepal and work closely with other Project/Program Managers and Coordinators of the PRR Department.

G. Contract Duration: The contract duration will be for 12 months from 10 September 2021 – 09 August 2022.