Program Logistics Officer (50%) At Sign of Hope

Hoffnungszeichen | Sign of Hope is a Christian-motivated organization for human rights, humanitarian assistance and development cooperation. Based in Constance and Berlin, Sign of Hope is committed to helping oppressed and exploited people worldwide.

Hoffnungszeichen | Sign of Hope e.V. (SoH) has been providing humanitarian assistance in Armenia and Nagorno Karabakh for more than three decades. In 2024, we received a grant from the German Federal Foreign Office (GFFO) to implement a program to provide humanitarian assistance and support recovery of people affected by the crisis in Nagorno Karabakh in the areas of shelter, mental health and psychosocial support, nonfood items support, voucher assistance and winterization.

Program Logistics Officer (50%)

We are searching for a Program Logistics Officer who will be responsible for SoH’s and local implementing partners in Armenia with a high-quality implementation of procurement processes within the program and ensure a high-level understanding of procurement procedures.

Your responsibilities:

• Overseeing procurement activities and selection in line with donor and country regulations and procedures;
• Performing quality control including transparency, competitiveness and accountability;
• Supporting partners in organizing procurement processes in compliance with applicable procedures;
• Reviewing procurement documents submitted by partners;
• Coordinate and align operational support with the program plan and ensure the procurement tracking is in place;
• Preparation of regular reports on logistics operations, including key performance indicators and metrics;
• Preparation of supporting documents required for donor’s accountability;
• Providing capacity building to local partners in the area of procurement and logistics;
• Field monitoring of materials and service deliveries, including reconstruction works;
• Proactively engage with the partners to address operational capacity gaps;
• Develop procedures to increase effectiveness and efficiencies within procurement processes and proactively provide feedback on potential adjustments of SOPs.

To further strengthen its presence and meet its strategic objectives in Armenia, we plan to establish a country office. Therefore, the responsibilities of the Program Logistics Officer might in addition include:

STRATEGY

• Contribute to tasks related to setting up an office in Armenia
• Contribute to proposal development for new programs

Your profile:

• At least 5 years of strong experience in logistics, procurement, supply-chain and related field;
• Experience with public tender processes in the field of (shelter) construction works;
• Excellent knowledge of the procurement system funded by (German) donors or public funds;
• Experience with funds from the German Federal Foreign Office (GFFO) is an asset;
• Strong experience with developing and executing national tenders and procurement plans in Armenia meeting due diligence criteria;
• Experience working in NGO and leading operation, logistics and procurement procedures;
• Awareness of and experience with corruption prevention and compliance;
• Attentive to small details and ability to meet tight deadlines, organize and plan effectively;
• Good communication skills;
• High level of resilience to handle a high level of workload and stressful situations;
• Fluency in or working knowledge of English;
• Fluency in or working knowledge of Armenian language is an asset;
• Commitment to SoH’s values.

What we offer:

• Duty station in Yerevan, Armenia, with possible travel within the county
• Contract start as soon as possible and no later than 1 January 2025.
• Contract duration: 1 year
• Salary according to internal salary scale, qualification, and experience
• Holidays and other benefits as per SoH’s human resources policies and local labor law

We do everything we can to protect children from danger in our work. We therefore require a willingness to act in accordance with our Safeguarding Standards and demand the submission of an extended certificate of good conduct when hiring.

Diversity is important to us. We want to promote encounters between people with different biographies and perspectives. In the case of equal suitability, ability and professional performance, people with severe disabilities are given preferential consideration.