Program Manager for Disaster Management and Urban Resilience At People in Need

Location: Based in Phnom Penh with frequent travels to program implementation areas

Line manager: Head of Programs

Time frame: Starting: ASAP

Duration: 1 year with possibility of extension

Overview

People in Need (PIN) is an international, non-profit organization providing humanitarian and development assistance in over 20 countries worldwide. PIN draws on extensive past experiences and lessons learned across development, emergency and post emergency contexts to design, implement and monitor quality programming. PIN has been working in Cambodia since 2008 and is one of the leading organizations active in the area of disaster management.

PIN’s Disaster Management & Urban Resilience program consists of a number of innovative projects implemented at community, provincial and national levels. One of the core areas of engagement consists of enhancing the anticipatory and preparedness capacities of key disaster management stakeholders, mainly the National Council for Disaster Management, its provincial and district offices, MOWRAM and other relevant stakeholders. Over the past years, PIN has supported NCDM with the design, development and broad-based operationalization of Cambodia’s national flood early warning system “EWS1294”, which has become the official government monitoring and information management tool for predicting monsoon-induced flooding and alerting at-risk communities ahead of potential hazard situations.

PIN also recently started a multi-annual, EU-funded initiative to support the most vulnerable urban populations affected by COVID-19 crisis. The project will seek to contribute to strengthening social protection, economic recovery and COVID-19 adaptation of poor urban communities in the hardest hit areas of Phnom Penh.

For more information see: https://www.clovekvtisni.cz/en/what-we-do/humanitarian-aid-and-development/cambodia

Tasks and Responsibilities:

PROJECT MANAGEMENT

• Supervise and approve the preparation of consistent Action Plans from the PMs under his/her direct supervision.
• Attain the adequate objectives and results in proper quality and in time supported by relevant data.
• Ensure the requested administrative outputs (narrative and financial reporting, evaluation, with supportive documents, etc.).
• Communicate and timely solve all necessary changes related to budget, timeframe or project’s Log Frames.
• Making sure all requirements regarding visibility & reporting are fulfilled, promoting proactively better visibility of PIN´s projects and achievements.
• Supervision of complying with all given guidelines and procedures, both internal and donor’s ones.
• Approval of finance, contracts, invoices in PIN’s internal system based on overall knowledge of projects ´implementation.
• Application of PIN’s internal procedures (such as Code of Conduct, Mission Manual, Security SOPs, etc.) and enforcing the same rules with the team under his/her supervision and with any other support staff connected with his/her duties.
• Draft, supervise and/or review all necessary reports to donors related to specific project agreements included in his/her sector/program.

TEAM MANAGEMENT

• Managing the team in a way that PCM of the sector/program is implemented and all team members are supported in case of need to make the whole team perform well.
• Supervision of the team structure, identification of positions and individuals including their recruitment and if necessary layoff.
• Supervision of the project team performance.
• Prepare individual evaluations and appraisals of the staff under his/her direct supervision.
• Support of professional growth of the staff.
• Contribute to build up the team spirit and good personal relations.
• Delegate, if needed and after a mutual agreement, duties and responsibilities within the scope of the project management to other colleagues.

PROGRAM DEVELOPMENT & FUNDRAISING

• Plan and actively search possible ways to develop the programming portfolio, in particular developing new program ideas, researching and suggesting innovative methodologies, and developing new relations with relevant actors and possible experts.
• Cooperate with HoP and other PIN’s colleagues in fundraising activities, in particular in developing new program/project proposals, conducting needs assessments and negotiating with partners and donors.
• Proactively network, alongside CD and HoP, with relevant stakeholders in the sector and identify opportunities for developing PIN’s programming portfolio.
• Work closely with the MEAL team to build a strong database of research studies and data from past/ongoing projects to support development of new grant opportunities.

REPRESENTATION

• Represent with local and central authorities, local and international organizations, and other possible stakeholders in the matters related to his/her tasks.
• Attend and participate actively in Humanitarian Response Forum meetings.
• Represent PIN whenever requested and expressively delegated by HoP, or CD.

Description of requirements:

• Relevant academic degree
• At least 3 years of experience in development work, focusing on disaster management, urban resilience, climate-based adaptations, early recovery and/or emergency response, preferably in the Southeast Asian region.
• Experience managing projects from major donors, in particular EC, ECHO, BHA, SDC and UN
• Strong project cycle management skills, including financial management and budgeting
• Track-record in developing grants for major donors
• Demonstrated skills in partnership development and networking with government, civil society and other stakeholders
• Excellent coordination/facilitation and communication skills
• Results-oriented person able to manage multiple tasks, work under pressure and meet deadlines
• Excellent interpersonal communication/negotiation skills
• Fluency in English required; knowledge of Khmer a significant plus

PIN offers:

• Friendly, participatory and results-oriented working environment with extensive opportunities for professional development;
• Salary according to PIN salary scale
• Housing allowance;
• Reimbursement of travel expenses with travel to the country of residence once per every 6 months of completed work;
• Reimbursement of costs of visas and vaccinations; assistance with visa application procedure;
• Medical helpdesk and psychological consultation available on line;
• Travel medical insurance;
• 25 days of paid leave annually along with additional National Holidays based on Cambodia Labor Law;