Programme Coordinator (PSU) at IOM

Position Title : Programme Coordinator (PSU)

Duty Station : Cox’s Bazar, Bangladesh

Classification : Professional Staff, Grade P3

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 06 December 2021

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Cuba; Fiji; Gabon; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Libya; Luxembourg; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the International Organization for Migration (IOM) Chief of Mission (CoM) in Bangladesh and the direct supervision of the Deputy Chief of Mission (DCoM) based in Cox’s Bazar, Bangladesh, the successful candidate will be responsible for the management of the provision of support in project development, Monitoring and Evaluation (M&E), and reporting for all IOM programmes in Cox’s Bazar, Bangladesh. In addition, the Programme Coordinator will coordinate with, advise and provide support to donor relations.

The Programme Coordinator will provide oversight to streamline and ensure the following: efficient internal and external sharing of information; timely and accurate reporting though robust M&E structures; sufficient funding of the emergency response in Cox’s Bazar through project development and strong donor relations.

Core Functions / Responsibilities:

Programme Monitoring and Evaluation

1. Analyze trends, issues and progress of all programme implementation in Cox’s Bazar.
2. Coordinate between the Resources Management Unit and Programme Managers to ensure that the latter are observant of financial, administrative and procurement requirements in line with IOM rules and regulations.
3. Coordinate and administer the operational, administrative aspects of the Programme Support Unit (PSU) in Cox’s Bazar Sub-Office (SO), including oversight responsibilities of Programme Support Unit’s staff.
4. Direct and oversee the M&E Team in order to generate data and inform/identify in advance implementation challenges, formulate solutions and ensure timely delivery of activities and services within the designated timeframe.
5. Liaise with the Grants Management Team to track and control of grant agreements and to better support activities undertaken by IOM’s Implementing Partners.
6. Coordinate with programme coordinators/units to support drafting of donor proposals and regular progress reports to be submitted to donors, Regional Office (RO) and Headquarters (HQ).
7. Undertake duty travel relating to project/programme assessment, liaison with counterparts, problem solving, and new project/programme development, as required.

Programme Development and Donor Liaison

1. Act as Focal Point in Cox’s Bazar SO for the design and development of new programmes/projects in close coordination with the CoM, DCoM, RO, relevant Programme Managers, governmental authorities and international and regional institutions, as well as partners’ organizations in public/private sector.
2. Act as a donor relations and IOM intradepartmental Focal Point in Cox’s Bazar and respond to inquiries from HQ and the network of IOM ROs.
3. Contribute to the conceptualisation of and develop programmes based on solid results framework that respond to emerging trends and national and donor priorities.
4. Oversee compliance of all project development and reporting with the IOM Project Handbook and other polices and regulations.

Deputy Chief of Mission Support

1. Identify areas of programme implementation which require the DCoM’s intervention.
2. Draft policy briefings in relation to the DCoM’s liaison functions with the Government of Bangladesh, senior partners, visiting delegations and donors, liaising with respective Program Managers for related organizational events and partner United Nations Country Team (UNCT) organizations.
3. Represent the DCoM in inter-agency meetings in relation to the establishment and implementation of joint programmes in coordination with Programme Managers as well as any other meetings, as requested by the DCoM.
4. Ensure adequate follow-up with Bangladesh Country Office (CO) staff in support of the DCoM’s strategic input and key decisions, including assistance with the CO’s development of a country programme.
5. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Political or Social Sciences, Business Administration, and/or International Relations or Law from an accredited academic institution with five years of relevant professional experience; or

• University degree in the above fields with seven years of relevant professional experience.

Experience

• Program Support or Program Development experience with proficiency in IOM systems, rules and regulations, as well as complementary experience in Development fields and Humanitarian Operations;

• Experience and/or familiarity with PRIMA will be a distinct advantage; and

• Experience working with Government and Donors.

Skills

• Excellent reporting and writing skills;

• Demonstrated ability to supervise and manage staff at an operational level in humanitarian emergencies;

• Excellent knowledge of the IOM project management cycle;

• Good knowledge of UN and bilateral donor programming;

• Ability to write and speak clearly and concisely in English;

• Strong computer skills; and

• Proven high-level representation skills, such as speaking at meetings and providing situational analysis.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English is required (oral and written). Working knowledge of Bangla is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Previous applicants do not need to re-apply.

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database

(https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.