Programme Development & Reporting Officer At International Organization for Migration

Position Title : Programme Development & Reporting Officer

Duty Station : Cox’s Bazar, Bangladesh

Classification : Professional Staff, Grade P2

Type of Appointment : Special short-term graded, six months with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 23 March 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Cuba; Curaçao; Fiji; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Libya; Luxembourg; Madagascar; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Deputy Chief of Mission (DCoM) (Emergency) and the direct supervision of the Programme Coordinator in Cox’s Bazar, the Programme Development & Reporting Officer will provide support for the Country Office’s (CO) resource mobilisation, external liaison functions and strategic planning for all of the International Organization for Migration (IOM) programmes in Cox’s Bazar, Bangladesh.

Core Functions / Responsibilities:

1. Provide technical and administrative support for the conceptualization and development of new programmes/projects that respond to emerging trends and priorities within Cox’s Bazar, in close coordination with Senior Management, the DCoM, Program Managers, the Programme Coordinator, and external partners, facilitating compliance with IOM and donor interests and requirements.
2. Support donor contract management by coordinating the administrative and budgetary aspects of new and ongoing projects, including activation, processing, endorsement, records-keeping and submissions in line with specific IOM internal requirements and procedures; liaise with the Grants and the Office of Legal Affairs (LEG) units on contract obligations with external partners, including implementing partners.
3. Support the consolidation and analysis of data on project implementation and indicators as well as the preparation of interim and final donor reports and other reports, as required, in close coordination with Program Units.
4. Support fundraising actions by liaising with donor relations counterparts, organising and attending meetings and field site visits, drafting inputs for funding proposals, and compiling and analysing information on donor policies and priorities.
5. Assist with the overall integration of Monitoring Evaluation Accountability and Learning (MEAL) outputs in existing and new projects in close coordination with Program Managers and contribute to the development of M&E data collection and quality assurance tools for projects or programs, as required.
6. Assist in coordinating the compilation of reports and papers on IOM strategic approaches and priorities for internal and external distribution; and research, draft and present documents necessary for project development, reporting and donor liaison purposes.
7. Participate in regular in-country duty travel and field visits in Bangladesh to assist in coordinating, evaluating and improving the planning, programming, implementation and monitoring of assistance projects.
8. Provide general administrative and technical support in preparation and organization of conferences, meetings, donor visits, trainings and other events including communication and liaison with donors, counterparts, and the Government of Bangladesh.
9. Support the DCoM and Programme Coordinator, and where needed assist, in liaison with relevant authorities, United Nations agencies, Non-Governmental Organizations (NGOs), Government and other stakeholders.
10. Keep accurate and pertinent records of all correspondence, project development and reporting files, and administration information including through the proper utilization of the SharePoint and PRIMA.
11. Attend weekly Programme Manager meetings and other meetings with the Programme Coordinator and DCoM as required, take notes and monitor action points for circulation and follow up.
12. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Political or Social Science, International Relations, Humanitarian Affairs, Development Studies, Peace and Conflict Studies, Public Policy or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience in supporting project development, reporting, fundraising and donor relations, as well as project monitoring and evaluation;

• Previous experience working in an international organization and knowledge of the UN is essential;

• Previous experience with and knowledge of foreign government funding mechanisms is essential, specific experience with development funding is an advantage

• Experience in humanitarian programmes for refugees and internally displaced peoples;

• Experience and/or familiarity with Project Management systems.

Skills

• Knowledge of the region is an advantage.

• Strong project development and superior report writing skills.

• Computer skills and proficient knowledge of Microsoft applications (Word, Excel, Outlook, SharePoint, PowerPoint) is essential.

• Basic mathematical competencies concerning project budgeting and financial analysis.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English is required (oral and written). Working knowledge of

Rohingya, Bangla, Hindi and/or Urdu is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database

(https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and

innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.