Programme Finance Officer At CBM Global Disability Inclusion

Reports To:

Country Finance Manager

Job Overview

The Programme Finance Officer is accountable for CBM Global projects financial management components in line with the CBM Global Finance manual standards, and in close collaboration and coordination with the programme team. As a member of the team, success requires close collaboration with Country Office staff, partners, in-country stakeholders, Thematic Teams and Member Associations to develop, win support for and ensure effective delivery of projects, across all three vehicles of change detailed in the organisation’s programmatic strategy. S/he will support partners towards high standards, in line with our financial standards, Programme Quality Framework and the development and maintenance of effective and authentic partnerships in line with our Approach to Partnership. S/he will promote strong capacity in project financial management, support proposal development, effective project implementation, monitoring, evaluation and learning within CBM project and partner.

Based: Abuja – Nigeria; Requires 50% travel to project locations

Duration: Fixed – Term (Full-time).

Responsibilities and Duties

Support the development and maintenance of authentic partnerships with implementing partners, adopting an approach to partnership that aligns with and supports our partnership principles.
Undertake partner assessments as required, following CBM Global’s partner assessment procedures.
Providing timely project budget implementation feedback to partners’ senior management and support in the monitoring of project, while ensuring that the Project Team is informed of programme planning.
Reviewing financial documents (e.g., partners Financial & Procurement Checklists) for approval; by critically analysing financial processes and procedures for compliance.
Documenting the key highlights noted in the financial monitoring reports and reporting on the progress of the implementation of recommendations by CBM Global, project auditors and other stakeholders through persistent follow ups.
Review periodical programme funds reconciliation statements, fixed asset register and financial reports (including PPR) of partners in coordination with the partners finance team to ensure completeness and accuracy of financial reports.
Assist in financial reviews and investigative audits of partners and suggest corrective action as appropriate on areas in partners’ financial systems and procedures that need improvement.
Assist in financial training of partners’ staff, contributing to training materials and resources, organizing and facilitating partners’ finance workshops and CBM partners project finance officer’s workshops and reflective meetings, and take responsibility for following up on participants’ action plans especially as it relates to partners.
Identify red-flag in partners’ transactions and processes, compile the red-flag reports and checklists, provide regular updates to the Country Finance Manager.
To comply with all CBM HS&S procedures and requirements at CBM Global and, at all times ensure own safety and health and that of other persons who may be affected by own acts or omissions at CBM Global project
Foster a culture, among implementing partners for effective, sustainable and inclusive project implementation through proper induction to CBM Global processes and expectations, timely communication, troubleshooting and effective management of challenges during the partnership, with support from the Country Finance Manager for quality and accountability as per CBM Global programme Quality framework.
Support and sustain a high quality and timely documentation culture by CBM Global partners including financial supporting documents and financial reports.
Support in partner financial capacity gap identification through effective monitoring, evaluation, and learning processes, and enhance access to requisite training to strengthen the partner financial system for successful project implementation.
Other duties as assigned by line management and those applicable as per the authority matrix.

Key outcomes expected from this role.

Retrieve and submit financial reports to the Country Finance Manager timely, both quarterly, year-end financial reports and year-end audited accounts from partners.
Submit Quarterly financial supportive supervision report for projects assigned
Verifiable system strengthening activities line CBM Global guidelines.
Authentic and effective partnerships, developed and maintained in line with CBM Global’s approach to partnership.
Partners’ compliance with CBM Global procedures and standards relating to project identification, design, implementation, monitoring, reporting, evaluation and learning.
CBM Global and its work with partners is recognised as a driving force for promoting the inclusion of people with disabilities in their communities and in all aspects of society.

Safeguarding responsibilities

Knowledge

Understands the incident management framework and their first responder role in recording, responding, and reporting incidents.

Understands the survivor-centred approach and how to apply it when receiving a complaint or responding to an incident. Knows local support services available in the community or region, and how to engage them.

Skills

Able to listen and accurately document reported concerns and complaints. Able to respect the confidentiality of safeguarding allegations. Able to appropriately apply the survivor-centred approach.

Behaviours

Treats the survivor and others involved in an incident with dignity and respect.

Be assertive in implementing the initial incident response protocols by gaining the trust and cooperation of parties involved.

Person Specification

All the following requirements are Essential, unless marked with a * when they are Desirable.

Experience and Knowledge

A minimum of 3 years’ experience in a similar role ensuring effective financial management, systems and controls, including institutional grant management, particularly with a national or an international development organisation.
Experience in budget development, monitoring and reporting.
Familiar with accounting packages – knowledge in Peachtree/QuickBooks/Microsoft Dynamics (accounting package).
Demonstrated experience in managing internal and external relationships and partnerships particularly with implementing partners and project stakeholders.
Experience in working with state government as well as other organizations and donors.
Understands the incident management framework and their first responder role in recording, responding and reporting incidents.
Understands the survivor-centred approach and how to apply it when receiving a complaint or responding to an incident. Knows local support services available in the community or region, and how to engage them.

Skills/competencies/personal qualities

Highly numerate with proven analytical skills.
Effective communication skills (verbal and written) with ability to translate financial information to non-financial audience.
Demonstrated ability in financial statements analysis with attention to detail and accuracy.
Ability to work in a fast-paced, team-oriented environment while juggling and coordinating multiple/conflicting priorities and deadlines.
Ability to integrate into a multi-cultural environment.
English at professional proficiency level
Fluent speaking in local languages is an advantage

Qualifications

Degree in a Finance or finance related field (such as Business Management or Business Administration)
A professional accounting qualification (such as ACA, CPA, ACCA)*