Programme Funding Manager At Medair

Role & Responsibilities

Research new funding sources, prepare specific bids, proposals and reports for submission to institutional donors as well as donor relationship management and maintenance of appropriate information systems. Providing strategic support, monitoring, review and evaluation of all aspects of Medair programmes, the Programme Funding Manager plays a key role in grant coordination.

Project Overview

Multi-sector relief programme including: provision of primary health care, nutrition, Behaviour Change Communication, mental health/psychosocial support, water and sanitation and NFI & emergency shelter distributions across fixed and emergency response locations throughout South Sudan. The goal is to assist in reducing morbidity and mortality in vulnerable communities in South Sudan.

Workplace & Working conditions

Field based position in Juba, with frequent travel to field locations, South Sudan.

Starting Date / Initial Contract Details

May 2023. Full time, 12 – 24 months.

Key Activity Areas

Donor Mapping & Donor Relations Management

• Keeping up-to-date with trends and analyse institutional donor funding opportunities for South Sudan and advise senior management on strategic funding decisions.
• Support the Country Director and Deputy Country Directors in developing and maintaining efficient donor relations with the in-country representatives of relevant funding partners.
• Maintain relationships with key institutional donors.
• Facilitate donors’ monitoring visits to projects.

Grants Management

• Keeping up-to-date with all donor specific guidelines and timelines (incl. humanitarian policy and practice) and inform/train relevant colleagues on these guidelines/timelines.
• Manage the process of compiling donor proposals and reports in close cooperation with Project Coordinators/Project Managers, Technical Advisors and GSO-staff.
• Act as the focal point for maintaining online donor grant management systems.
• Support the development of appropriate systems to ensure donor compliance, including financial and monitoring and evaluation systems.
• Monitor the project budget expenditure, ensuring budgets are spent according to donor proposals and regulations and within the appropriate timeframe to advise senior management on the overall financial/funding status of the country programme.
• Ensure timely communication with donors in case of significant programmatic or financial deviances from the submitted donor proposal.

Programme Management

• Support Country Director, Deputy Country Directors and GSO-staff to develop and implement a relevant and sustainable country strategy.
• Ensure the integration of beneficiary participation and accountability in programme activities.

Quality Management

• Responsible for project implementation to meet institutional donor requirements and in accordance with Medair, donor, country and international standards.
• Regularly assess and provide feedback and recommendations on the quality of the programmes and interventions during field visits and at other relevant times.

Team Spiritual Life

• Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
• Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
• Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

Qualifications

• University degree in a relevant subject such as Management / Development Studies / Business Administration or in a relevant technical subject.
• Strong working knowledge of English (spoken and written).

Experience

• At least 1 year’s post-qualification experience in a complex humanitarian emergency.
• Experience of maintaining grant management systems. M&E experience.
• Report and proposal writing skills.
• Able to work with project budgets, financial reports and financial management systems.
• Proven ability to work with people from a range of cultural, social, ethnic backgrounds.
• Capacity to work under pressure and manage personal stress levels.
• Excellent communication, negotiation and networking skills. Able to develop relationships with donors.
• Team-player with good inter-personal skills.
• Problem solver, dynamic, mature, self-motivated, hard-working, organised, detail-oriented.

All new deploying international staff to Medair’s country programmes (and other roles which require field travel) should be fully vaccinated with a WHO-approved COVID vaccine, supported with a COVID vaccination certificate as evidence.