Programme Management Officer At UNOPS

Functional Responsibilities

The Programme Management Officer will have a primary reporting line to the PMO Team Lead and a secondary reporting line to the Country manager of Tunisia. The Country manager will provide broad supervision and guidance.

The role is based in Tunis and will be supporting the TNPO PMO team in program monitoring, reporting, quality assurance and projects Set-up and closure.

Summary of functions:

1. Program Monitoring and Reporting
2. projects Set-up and closure.
3. Quality Assurance
4. Knowledge management

1.Program Monitoring and reporting

• Assist the Country Manager and the PMO Senior Analyst, in collaboration with the project managers, in creating TNPO level delivery forecasts
• Participate in the routine oversight and analysis of delivery data within the dashboard system, using UNOPS ERP systems as required.
• Contribute to the preparation of the regular project reports in accordance with donor guidelines for reporting.
• Contribute to the regular review project status, evaluating performance criteria (scope, cost, schedule and quality).
• Maintain diaries and progress reports as required by UNOPS standard procedures.
• Participate in the routine maintenance and implementation of effective monitoring and evaluation systems of programme and project activities, in line with logical frameworks.

2.Projects Set-up and closure

• Contribute to the development of the programme/project plans,
• Liaise closely with the Finance unit regarding all project assets and finance related issues.
• Coordinates the process of project closure across TNPO.
• Ensure appropriate disposal of project assets.
• Ensure timely and effective final (operational) reporting and initiation of financial disbursements as appropriate during Defects Notification Period.
• Ensure the updating of information on the UNOPS MIS, and effective handover of closed projects to UNOPS HQ for financial closure processes.

3.Quality assurance

• Coordinate, organize and document meetings of the project boards and other programmatic meetings and events under the programme
• Conduct regular financial variance analysis for the UNOPS TNPO programmes and projects.
• Ensure compliance with UNOPS defined standards for programme/project management.
• Provide support to Programme and Project Managers with planning and execution of project deliveries according to best practices.
• Collaborate with Programme and Project Managers to ensure the implementation of standard Project Management processes and tools.
• Contribute to the quality reviews of programme/project documents and deliverables.
• Contribute to quality control of management products (project documents, reports, etc.).

4.Knowledge management

• Participate in, and advocate PMs’ participation in, relevant Communities of Practice.
• Contributes to the oversight of lessons learned procedures, ensuring that lessons learnt are shared in a timely and appropriate manner.
• Performs other related duties as assigned.

Education/Experience/Language requirements Education:
A combination of a Bachelor’s degree in a relevant field (e.g. Business Administration, and/or Logistics, and/or International Relations, and/or Development Studies, Communication)

Experience:

• A minimum of 1 year relevant professional experience, specifically in the field of Program/Project Oversight and Operations Support is required
• Experience and demonstrated knowledge of UN rules and procedures in Procurement, Finance, HR Management and administrative rules and regulations is an advantage.
• Experience in the usage of modern IT and office applications and software is required.
• Experience in a multi-cultural environment is an advantage.

Language Requirements:
Full working knowledge of English and French is required.