Programme Manager At International Organization for Migration

Position Title : Programme Manager

Duty Station : Ulaanbaatar, Mongolia

Classification : Professional Staff, Grade P3

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 12 June 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates

2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Cuba; Curaçao; Fiji; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Libya; Madagascar; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the direct supervision of the Chief of Mission (CoM) and Coordinator for the People’s Republic of China (PRC), Hong Kong Special Administrative Region (SAR) and Mongolia based in Beijing, China and in cooperation with relevant Units at the Regional Office for Asia and the Pacific (ROAP) in Bangkok, Thailand and Headquarters (HQ), the Programme Manager will be responsible for the implementation, oversight and coordination of the “Understanding and Managing Internal Migration in Mongolia” project. This 4-year project aims to contribute, amongst others, to improved socio-economic well-being of internal migrants, especially women, through: a) improved migration data collection and management, working with existing census data and national surveys as well as IOM’s pioneering methodology for tracking rural to urban migration flows; b) using existing and new mobility data to inform national development planning and migration governance; and c) addressing vulnerabilities of internal migrants through improved access to information and services based on a broad range of approaches including proven Communication for Development methodologies.

Core Functions / Responsibilities:

1. Provide strategic direction, analysis and input to the CoM on the implementation of the programme.

2. Manage the overall implementation of the programme in a timely manner, being responsible for administrative and technical oversight of the project activities, in line with IOM’s policies and practices as well as donor requirements.

3. Liaise with relevant interlocutors (including government line ministries, non-government and international stakeholders, and donor representatives) on programme implementation, facilitating information exchange and programme cooperation, as well as promoting IOM-implemented initiatives.

4. Supervise assigned staff in implementing operational, human resources, administrative, budgetary and financial management in line with IOM’s rules and procedures and in close coordination with Sr. Admin/Finance Assistant of the Mission and Senior Regional Resources Management Officer (SRRMO).

5. Oversee the work of short-term experts and consultants retained under the programme including but not limited to project activities related to capacity building and trainings, research, analysis as well as monitoring and evaluation.

6. Manage financial, budgetary planning, exercise quality control over all procedures and documents and ensure proper follow up as necessary.

7. Monitor resource utilization in accordance with planned and budgeted programme activities and recommend remedial action where necessary.

8. Oversee and coordinate monitoring and evaluation as well as all donor reporting requirements.

9. Drive the development of reports, presentations, talking points, and briefings on programme activities.

10. Ensure project visibility through preparation and submission of project-based newsletters, summary reports, or other materials to relevant stakeholders.

11. Lead project development efforts to complement or expand existing projects and/or for new project initiatives in related fields in close coordination with the CoM.

12. Represent IOM in any events, initiatives, meetings or other fora that are institutionally and/or programmatically relevant to IOM’s presence and profile in the country.

13. Regularly update the CoM on migration issues, emerging trends, and formulate strategic priorities in coordination with CoM and relevant Regional Thematic Specialists.

14. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Migration Policy, International Development, International Relations, Political or Social Science, Law, Public Administration, or a related field from an accredited with five years of relevant professional experience; or

• University degree in the above fields with seven years of relevant professional experience.

Experience

• Experience and proven skills in working on at least one of the following areas: migration governance both at policy and operational levels, specifically in the areas of internal management, migrant integration, migrant protection and assistance labour migration and human development, and disaster preparedness and response;

• Experience in evidence-based policy making using, for example, census data, national survey, population statistics, etc.;

• Experience in working in and/or knowledge of IOM’s Displacement Tracking Matrix (DTM) is highly desirable;

• Experience in project management, planning and implementation, research and policy formulation;

• Experience in liaison with governmental authorities as well as with national and international research institutions.

Skills

• Excellent drafting, communication, negotiation and public speaking skills; solid diplomatic skills;

• Knowledge of international policies, strategies and frameworks on migration management;

• Demonstrated ability to supervise, train and motivate staff in a multicultural team environment;

• Good level of computer literacy.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Previous applicants do not need to re-apply.

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.