Programme Support and Public Information Officer At International Organization for Migration

Position Title : Programme Support and Public Information Officer

Duty Station : IOM Libya in Tunis, Tunisia

Classification : Professional Staff, Grade P2

Type of Appointment : Special short-term graded, Nine months with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 26 December 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

   Antigua and Barbuda; Barbados; Comoros; Congo (the); Cook Islands; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the direct supervision of the Head of Project Development and Support Unit, and in close coordination with relevant Project Managers, Regional Thematic Specialists (RTSs) and Headquarters (HQs), the Programme Support and Public Information Officer will coordinate the public information portfolio as well as contribute to the development of project proposals, and draft or generate project reports for the Mission.

Core Functions / Responsibilities:

1. Contribute to the development of new programmes, project proposals, and concept notes in close coordination with project partners, relevant donors, and project managers. Provide technical inputs that align with emerging trends, donor priorities, and IOM’s Strategic Vision. In close collaboration with IOM Libya’s programme units, draft and/or coordinate the timely and quality preparation and submission of external project reports to donors, ensuring compliance with different reporting standards
2. Coordinate the implementation of the public information strategy for IOM Libya, as well as the communication plan for the UN Network on Migration. Assist in positioning IOM prominently as a leading humanitarian agency among donors, partners, media agencies, and the Libyan public.
3. Monitor the timely creation and dissemination of engaging multi-media content and other information products that enhances the visibility of IOM and its work in Libya. Facilitate the regular dissemination of this content through IOM Libya’s official communication channels.
4. Analyze and compile inputs for information requests related to project development and donor engagement from HQ, the Regional Office, and other stakeholders, checking alignment with IOM Libya’s strategic priorities.
5. Support the Country Office’s donor relations and resource mobilization efforts by maintaining effective working relationships with donors, programme partners, government authorities, diplomatic missions, and other relevant agencies or working groups.
6. Draft, edit, and disseminate public information materials such as press releases, feature stories, infographics, factsheets, newsletters, and brochures. Ensure distribution within the Country Office, other IOM Country Offices, HQ, and to external stakeholders including donors, UN agencies, government counterparts, and other interested parties.
7. Track and follow up on the preparation of the mission’s annual report, institutional questionnaire, and other IOM strategic framework reporting tools.
8. Support Programme and Resource Management in tracking programmatic progress, including budget monitoring and liaising with relevant donors on budget modifications and project extensions.
9. Supervise Public Information Assistant(s) and provide process related and administrative support to the Public Information (PI) Team. Participate in HR and procurement processes relevant to the PI team.
10. Participate in the UN Communication Group, IOM Regional Office (RO) Communication Group, and other relevant forums and working groups.
11. Undertake duty travel relating to the provision of information and support with respect to project activities and liaison with counterparts.
12. Perform such other duties as may be assigned.

Required Qualifications and Experience :

Education

• Master’s degree in Political or Social Sciences, Global Health, International Relations or a related field from an accredited academic institution and two years of relevant professional experience; or,
• University degree in the above fields with four years of relevant professional experience

Experience

• Experience in supporting project development and project management, and humanitarian and migration-related activities;
• Experience implementing complex project activities, budget monitoring, report writing, and liaison with project counterparts;
• Experience in supporting the development of humanitarian and developmental projects;
• Experience with project coordination, scheduling, and monitoring and evaluation is an asset; and
• Experience in liaising with government and donor counterparts, and national/international institutions.

Skills

• Proven ability to coordinate a team and with counterparts at different levels.
• Knowledge of MS office is a must and advanced statistical skills an advantage.
• Demonstrated ability to meet deadlines and to write clearly and accurately.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge in Arabic and/or French and/or another official UN language (Chinese, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.