Programme Support Coordinator At International Organization for Migration

Position Title : Programme Support Coordinator

Duty Station : Islamabad, Pakistan

Classification : Professional Staff, Grade P3

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 23 March 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Cuba; Curaçao; Fiji; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Libya; Luxembourg; Madagascar; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the direct supervision with the Chief of Mission (CoM) and in close coordination with the Senior Programme Coordinator (emergency and post crisis) and Head of Resources Management (HRM), the successful candidate will be responsible for the provision of Country Office’s (CO) programme support, including for project development and reporting, Monitoring and Evaluation (M&E), communication and Public Information, and for donor liaison efforts in the International Organization for Migration (IOM) Pakistan.

Core Functions / Responsibilities:

Programme monitoring, communication, evaluation and reporting

1. Maintain up to date knowledge and archiving of all programme implementation in Pakistan and set-up the Monitoring and Evaluation (M&E) framework of the CO.
2. Maintain, contribute to, and where necessary establish, knowledge management systems covering both migration policy, internal policies, operational issues, and programmes within IOM Pakistan and coordinate with CoM, senior programme managers, and other relevant internal or external stakeholders to ensure they are effectively utilized.
3. Advise project managers in monitoring projects to generate data and inform/identify in advance implementation challenges with the view to identify solutions to support the delivery of activities within the designated timeframe.
4. Develop and deliver training and organize webinars to inform relevant colleagues in mission on project development, reporting, and M&E, as well as the roll-out of institutional updates and guidance material.
5. Liaise between different units to ensure that IOM financial standards and reporting requirements are met and observed.
6. Manage the various aspects of the Programme Support Unit (PSU), including Communication and Public Information, M&E, Project development and reporting.
7. Identify, train and supervise Programme Support staff and build capacities of implementing partners in preparing and consolidating progress reports to ensure adequate grant management.
8. Coordinate the drafting of consolidated achievements reports against agreed-upon benchmarks and contribute to the development of and implement a robust communication strategy in the CO.

Project development and donor liaison

1. In coordination with the CoM and Senior Programme Management team, act as a focal point for the development of new projects proposals and programmes.
2. Act as a focal point for coordinated donor liaison and resource mobilisation efforts in the CO, including supporting the development, management and monitoring of a resource mobilization strategy in close coordination with the CoM and the Senior Programme Coordinator
3. Ensure project development and reporting standards abide by IOM policies and procedures.

Strategic planning and policy development

1. Provide technical inputs to support the CO with the development and roll-out of strategic and policy documents, including the country strategy.
2. Coordinate contributions for and compile various periodic reports including end of the year review, IOM inputs to the United Nations Sustainable Development Cooperation Framework processes as well as inputs for regional and Headquarters (HQ) processes.
3. Engage in consultations and coordination with the relevant Units and Thematic Specialists in the CO and at regional level to facilitate institutional policy and programmatic coherence, as well as clarity and consistency of messaging towards external partners and stakeholders.
4. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Political or Social Sciences, Business Administration, Migration Studies, International Relations, Law or a related field from an accredited academic institution with five years of relevant professional experience; or

• University degree in the above fields with seven years of relevant professional experience.

Experience

• Demonstrated experience in coordinating projects and providing policy support;

• Demonstrated experience in donor liaison;

• Experience in liaising with governmental authorities, other national/ international institutions and NGOs.

Skills

• Demonstrated expertise in project development, reporting and management

• Knowledge of the humanitarian inter-agency coordination systems and UN frameworks.

• Expertise in monitoring and evaluation.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English is required (oral and written). Working knowledge of Urdu and/or regional languages is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Previous applicants do not need to re-apply.

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database

(https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve

shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.