Programme Support Officer (2 Positions) (P2) Maputo, Mozambique At International Organization for Migration

Position Title: Programme Support Officer (2 Positions)

Duty Station: Maputo, Mozambique

Classification: Professional Staff, Grade P2

Type of Appointment: Special short-term graded, 6 months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 17 June 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Fiji; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Uzbekistan; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Deputy Chief of Mission, the direct supervision of the Head of Programme Support Unit, and in close coordination with Programme Managers, the Programme Support Officer will be responsible for providing coordination, technical support and assistance for programmatic coherence among the various activities and the identification of synergies among programmes and projects of IOM Mozambique Country Office (CO) in close collaboration with Project Managers and Field Offices.

Core Functions / Responsibilities:

1. Maintain up-to-date knowledge of all programme implementation in Mozambique, updating and tracking activities in relevant information management systems and databases.
2. Liaise with the Resources Management Officers and Programme Managers to check that IOM’s financial standards and requirements are observed in project development and reporting matters.
3. Coordinate the drafting of interim and final reports for donors, including liaising with relevant units in the Regional Office and Headquarters (HQ), and facilitate the timely submission of project reports in compliance with existing project agreements.
4. Compile and consolidate inputs in response to HQ, Regional Office and donor requests for reporting, responses, recommendations and approaches towards the CO’s thematic areas of operation, in line with the CO’s strategy.
5. Research, analyse and draft other documents necessary for project development, reporting and donor liaison purposes.
6. Supervise Program Support Assistant(s) and coordinate operational and administrative aspects of Programme Support Unit (PSU) such as HR and procurement matters relevant for the unit.
7. Support the adequate and timely implementation and application of CO’s Monitoring and Evaluation system.
8. Contribute to the research of potential funding sources among government and non-government donors in line with IOM’s overall strategy in the country, and in close coordination with the Chief of Mission, Head of Programmes and Operations and Programme Managers, liaise with donor counterparts to exchange information regarding programme and project possibilities and funding requirements.
9. Coordinate and provide technical inputs for monitoring activities to facilitate the production and dissemination of data in relation to implementation challenges, potential solutions and the timely delivery of activities and services within the designated timeframe.
10. Undertake duty travel relating to the provision of information and support with respect to project/programme management and progress, liaison with counterparts, and internal procedures for monitoring and reporting.
11. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in International Relations, International Development, Political or Social Sciences, Migration Studies, Law, or a related field from an accredited academic institution with two years of relevant professional experience; or,
• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience in supporting results-based project development and reporting, technical writing and editing, preferably in the international development/humanitarian sector;
• Work experience in donor relations and grant management for specific donors of IOM’s interest;
• Proven experience in donor report writing in humanitarian and/or development settings; and,
• Experience with Results Based Management approach and other strategic planning approaches.

Skills

• Good communication, writing and organizational skills;
• Ability to prepare clear and concise reports;
• Basic knowledge of monitoring and evaluation concepts, approaches and methodologies;
• Good analytical and planning skills;
• Capacity to establish working relationships with governmental authorities, national and international institutions and non-governmental organizations;
• Capacity to supervise and train support staff;
• Ability to work effectively and harmoniously with colleagues from varied cultures and professional background;
• Ability to work with accuracy under constraints and pressure;
• High sense of confidentiality, initiative and good judgment;
• Personal commitment, efficiency, flexibility, drive for results, creative thinking; and,
• Good level of computer literacy, including database applications.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of Portuguese is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.