Programme Support Officer At International Organization for Migration

Position Title : Programme Support Officer

Duty Station : Kabul, Afghanistan

Classification : Professional Staff, Grade P2

Type of Appointment : Special short-term graded, six months with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 06 July 2021

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Botswana; Cabo Verde; Comoros; Cook Islands; Cuba; Fiji; Gabon; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Luxembourg; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Chief of Mission (CoM) and direct supervision of the Senior Programme Officer, the successful candidate will be assisting the implementation of IOM Afghanistan’s country-wide programming.

Core Functions / Responsibilities:

1. Support the Senior Programme Officer and Project Managers (PMs) / Unit Heads in planning, implementation, monitoring and evaluating IOM Afghanistan Country Office’s (CO) strategy and operational project activities.
2. Contribute and provide technical support for project development in coordination with PMs and Senior Programme Coordinator, supporting strong internal coherence and coordination between programmes.
3. Support PMs in drafting periodic reports on programme delivery, including interim and final reports to donors on budgetary expenditure and results, supporting timely and high-quality reporting.
4. Support PMs in overseeing all information management / Monitoring and Evaluation (M&E) tools required to track service delivery and identify gaps including reports, mapping, spreadsheets, and others as required.
5. Support in developing and maintaining close collaboration and dialogue with relevant stakeholders, such as Government entities, United Nations (UN) agencies, International Non-Governmental Organizations (NGOs), donors, etc. to enhance project effectiveness and avoid duplication, including support to IOM’s coordination responsibilities within the UN-led coordination structures.
6. Support PMs in monitoring budget in coordination with Senior Programme Coordinator and Resources Management Unit to ensure accurate and timely implementation of all projects.
7. In coordination with relevant units, organize the collection, processing, analysis, documentation of project data for reporting purposes and ensure a systematic approach in data management.
8. Contribute to the drafting and coordinating communications and advocacy products, such as talking points, briefs, newsletters, presentations and key messages, as required.
9. Ensure that cross-cutting issues such as gender, children, environment and accountability to affected populations are considered during programme development and implementation.
10. Undertake site visits and travel duties, as required.
11. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Political or Social Sciences, Law, International Relations or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience.

Experience

· Minimum of two years professional experience with the Government, UN agency civil society/NGO, or a regional or international organization in the domain of migration management, humanitarian service delivery and information management;

· Demonstrated experience in development, implementation, analysis and evaluation of humanitarian, development, and migration management programmes;

· Demonstrated experience in programme management including budget planning and monitoring and evaluation; and,

· Experience with data management.

Skills

• Demonstrated communication skills, both written and verbal;

• Proven ability to establish and maintain effective working relations with relevant Government counterparts, international organizations and private sector entities;

• Thorough knowledge of the functions of intergovernmental organizations and familiarity with the UN system;

• Excellent coordination, and information management skills;

• In-depth knowledge of the UN System, and NGO humanitarian community;

• Good knowledge of human and financial resources management;

• Sound conceptualization, analytical and writing skills;

• Sound communication, organizational and interpersonal relationship skills;

• Ability to meet deadlines and work under pressure with minimum supervision;

• Ability to establish and maintain partnerships with development partners, government counterparts, UN agencies, local authorities and other relevant stakeholders; and,

• Knowledge of social media is an advantage.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).

For all applicants, fluency in English is required (oral and written). Working knowledge of Dari and/or Pashto is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

1

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.