Programme Support Officer (Programme Support Unit) At International Organization for Migration

Position Title: Programme Support Officer (Programme Support Unit)

Duty Station: Aden, Yemen

Classification: Professional Staff, Grade P3

Type of Appointment: Special short-term graded, six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 01 November 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Cuba; Curaçao; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Madagascar; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of CoM and the direct supervision of the Programme Coordinator (Programme Support Unit (PSU)), the Programme Support Officer will develop strategies, methodologies and contingency plans that respond to new and emerging operational challenges for IOM Yemen in line with the IOM Yemen Response Strategy and regional MENA strategy, as well as advise and provide substantive support to the Country Office’s (CO) project development, Accountability to Affected Populations (AAP), Monitoring and Evaluation (M&E) and donor reporting and liaison activities.

Core Functions / Responsibilities:

1. Develop responses, recommendations and approaches to ensure the implementation of emergency response, and community stabilization and migration management activities in Yemen, in line with the CO’s strategy.
2. Serve as principle focal point for Accountability to Affected Populations (AAP), and develop and manage the mission’s Complaints Feedback Mechanisms, including supervision of mission Community Feedback team. Lead the mainstreaming of AAP throughout the mission’s response.
3. Identify and secure funding sources among government and non-government donors, in line with IOM’s overall strategy in the country. Establish and maintain working relationships with donors to negotiate programme and project possibilities and raise funds for new projects/ programmes.
4. Develop strategies, methodologies and contingency plans that respond to new and emerging operational challenges for the country, through a consultative process with senior and programme staff.
5. Guide the organization’s project development actions, including by establishing and maintaining regular contact with donor relations officials and substantively supporting the development and submission of project proposals.
6. Assess programme implementation and key indicators and lead the preparation of interim and final donor reports as well as CO, regional and Headquarters periodic and activity-specific reports.
7. Backstop the technical, administrative and financial aspects of all ongoing projects to ensure effective project management and implementation, and provide advice to resolve issues as they arise.
8. Undertake regular in-country and field visits in Yemen in relation to project development, the resolution of issues and to maximize project performance.
9. Develop M&E data collection and quality assurance tools, and provide capacity building with respect to data collection, analysis and reporting.
10. Establish and maintain effective working relationships with relevant authorities, United Nations agencies, non-governmental organizations and other stakeholders.
11. Ensure on-time and accurate planning, organization and implementation of the Project Development, Reporting and M&E workplans, including updating of the project, reporting and contract schedules for all IOM Yemen projects.
12. Ensure the maintenance of accurate and pertinent records of all correspondence, project development, reporting, and relevant implementation files and administration information.
13. Deputize for the Programme Coordinator (Program Support Unit) during absences.
14. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Political or Social Science, International Relations, Humanitarian Affairs, Development Studies, Peace and Conflict Studies, Public Policy, or a related field from an accredited academic institution with five years of relevant professional experience; or
• University degree in the above fields with seven years of relevant professional experience.

Experience

• Experience in managing various programme units and ability to establish and maintain working relations with government counterparts, UN agencies;
• Previous experience working in an international organization and knowledge of the UN is essential;
• Previous experience with and knowledge of emergency and transitional programmes funding;
• Experience preparing reports, budgets, statistics and managing project administration activities;
• Previous experience with and knowledge of foreign government funding mechanisms is essential;
• Proven experience in managing Complaint and Feedback Mechanisms is essential;
• Previous work experience in an emergency mission is an advantage;
• Previous work in relevant issues such as migration, displacement, livelihoods, humanitarian assistance, the Middle East, or Yemen advantageous;
• Experience in programme development, project management, and monitoring and evaluation required; and,
• Previous work in Accountability to Affected Populations and relevant capacity building is advantageous.

Skills

• Excellent project development and report writing skills;
• Excellent knowledge of programme management cycle;
• Proven ability to supervise, coach, and direct staff and manage operations;
• Computer skills and knowledge of relational databases, Microsoft applications, spreadsheets,word processing etc; and,
• Strong understanding of the UN and IOM Rules Regulations and practices are advantageous.

Languages

IOM’s official languages are English, French, and Spanish.

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (Arabic, Chinese, French, Russian, or Spanish).

For all applicants, fluency in English is required (oral and written). Working knowledge of Arabic is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.