Programmes Manager at Generations For Peace (GFP)

1. Purpose of the Position:

Generations For Peace (GFP) headquarters in Amman, Jordan. is a leading global peacebuilding organization founded in 2007 and headquartered in Amman, Jordan, with a network of 20,000+ volunteers and presence in 51 countries around the world, including the United States. Our mission is to empower youth to lead and cascade sustainable change in their communities experiencing conflict through world-class free education in conflict transformation and the use of sport, art, advocacy, dialogue, empowerment and media for peacebuilding.

Founded by HRH Prince Feisal Al Hussein of Jordan in 2007, Generations For Peace is currently ranked “#26 in the Top 200 SGOs in the World” by NGO Advisor (making us the #3 Peacebuilding NGO and the top-ranked NGO in the Arab World). Their ranking is based on an assessment of innovation, impact, sustainability, and good governance. In simple terms, over the last 14 years we have achieved rapid global growth; we have learned an enormous amount and gone through “proof of concept,” developing our approach in different contexts, and demonstrating the success, impact, and sustainability of our model.

Our work can be seen as directly implementing UN Security Council Resolutions 2250 (recognising the positive role youth play in building sustainable peace, and the need for governments and other stakeholders to support the participation of young people in conflict transformation, peace building and countering violence) and 1325 (on the pivotal role women should and do play in conflict management, conflict resolution and sustainable peace).

The Programmes Manager Reporting to, guided and directed by the Chief Programmes Officer, the Programmes Manager will be responsible to:

Lead the overall strategic planning for GFP Programmes in assigned thematic clusters, ensuring alignment with broader GFP strategic and annual plans, and thought leadership in conceptualizing new programmes to further innovation, quality, impact and sustainability of GFP’s programmes.
Direct, supervise, manage, mentor and lead the development the Team Leaders in each assigned thematic cluster, liaising with the ILD and the rest of Programmes Department; and guide and take part in the activities promoting and supporting competency development and horizontal learning across the Department.
Lead each of the assigned teams in robust technical design, budgeting, development, implementation, monitoring, evaluation and reporting of cost effective, innovative, high quality GFP international programmes delivering measurable, sustainable impact, in accordance with GFP Programming Framework and available resources.
Lead each of the assigned teams in establishing and developing and nurturing partnerships with donors, and in development of partnership and grant proposals and reports, liaising with Fundraising team and Communications team.
Lead each of the assigned teams in establishing and developing and nurturing partnerships with satellite offices, Local Partner Organisations, and in development of partnership agreements, capacity development, and reports.

2. Responsibilities:

Leading and supervising work and capacity/professional development of assigned International Programme(s) staff by:

Strategic and Thought Leadership and Representation

Leading assigned teams in strategic planning and thought leadership in conceptualizing new programmes, seizing emergent opportunities to achieve ever-greater innovation, quality, impact and sustainability of GFP’s programmes.
Feeding data, ideas, feedback and comments into wider strategic planning with Chief Programmes Officer and Senior Management Team, including recommendations on strategic choices about allocation of funding and human resources.
Leading assigned teams to ensure high quality information, data, and stories from Programmes are fed into Communications Department efforts and Fundraising efforts.
Representing GFP at senior level with Delegates and Pioneers, Local Partners, Donors and media; and also supporting Team Leaders and the Chief Programmes Officer in their representation of GFP.

Programmes Department staff management and development

Providing direct supervision, daily mentoring and coaching support, weekly one-on-one meetings, and 6-monthly staff performance review to Team Leaders in assigned teams, building and modelling an effective relationship of professional maturity, trust, open feedback and radical candor.
Leading on technical/hard and behavioural;/soft competency development of Team Leaders in assigned teams, with a special focus on development of relevant technical expertise and on development of leadership and effective delegation and mentoring, with support inputs where necessary from other colleagues in PD, in ILD, other departments or external sources.
Providing mentoring to Team Leaders in assigned teams, and ensuring every team member also has an effective mentoring plan.
Liaising with HR team on human resources management issues in assigned teams, to resolve problems promptly and to maximise motivation, productivity and a culture of teamwork and excellence.
In coordination with the Chief Programmes Officer & HR team, lead on the staff recruitment in assigned teams.
Lead by example, and ensure Team Leaders similarly lead by example, to build a “one-team” organisational culture where PD teams collaborate seamlessly and effectively with staff in other departments towards achieving clearly defined shared goals.

Leading Programme development and delivery

Ensure that GFP programmes led by each of the assigned teams are well-managed in accordance with GFP’s Programming Framework and PD’s quality assurance processes, consistently achieving “Gold” status in GFP’s Programme Management Status metrics.
Ensure that GFP programmes led by each of the assigned teams are achieving and communicating measurable positive outcomes and impacts, with quantitative and qualitative data.
Ensure continuous updating of programmes database/extranet and monthly reports to the Chief Programmes Officer on progress of Programmes, problems arising, and plans for continual innovation and growth.
Ensuring each assigned Team Leader leads on programme task tracking, execution and reporting
Ensure good coordination by Team Leaders across Programmes Department, ILD, Institute, Communications and Support Services Department regarding the timing, curriculum content, training design, schedule, facilitator preparation, participant selection, learning needs assessments, event management, communications and pre and post-training survey evaluations of all Trainings for the assigned programmes.
Carefully reviewing proposed Programmes budget plans and resource allocations and ensuring that Team Leaders are carefully tracking expenditure and human resource inputs (timesheets) for all assigned programmes each month.
Ensure all Team Leaders are passing a regular flow of high-quality information, data and stories to feed Communications needs.
Ensure each assigned Team Leader leads on programme reflection for each programme to identify and share lessons learned and recommendations.
Facilitating sharing and horizontal learning across teams in Programmes Department.

Grant and proposal development, and donors reporting

Providing guidance and feedback to assigned Team Leaders in conceptualizing new programme proposals, ensuring every programme concept has a compelling Theory of Change, informed by data about the context, needs, and previous programme interventions, and seizing emergent opportunities to achieve ever-greater innovation, quality, impact and sustainability of GFP’s programmes.
Leading (supported by Chief Programmes Officer and in coordination with Fundraising Department staff) on the development and stewardship of effective relationships/partnerships with each donor and partner for assigned programmes.
Providing guidance and feedback to assigned Team Leaders on input to programme proposals, presentations and reports to donors and partners. Ensuring in particular that Team Leaders synthesize M&E data analysis produced by ILD, and apply contextual knowledge to highlight key points and generate recommendations.
Ensure all Team Leaders meet all reporting deadlines, and carefully review and approve monthly, quarterly, intermediate and annual programme reports – both narrative reports and financial reports.

Establishing and nurturing effective partnerships with Local Partner Organisations, GFP local registrations and satellite offices

Support Team Leaders (and the Chief Programmes Officer) to establish and nurture effective partnerships with Local Partner Organisations, GFP local registrations and satellite offices, for enhanced local capacity, strengthened local administration, greater sustainability and cost-effectiveness.
Support Team Leaders to lead on capacity assessments of potential and current Local Partner Organisations, GFP local registrations and satellite offices, to identify capacity development needs and opportunities for horizontal learning.
Carefully review Local Partner Agreements prepared by Team Leaders for each Local Partner Organisation relationship for each programme cycle.
Support Team Leaders and Pioneers to progress and complete GFP local registrations, liaising with other departments for technical support.

Any other delegated tasks as prescribed by supervisor.

3. Key Results Areas:

Personal leadership and example
Supervision, development and mentoring of assigned Team Leaders
Programmes Management Status metrics for assigned programmes
Quantitative and Qualitative data on outcomes and impacts of assigned programmes, from baseline/endline and PE Reports
Oversight of Timeliness and Quality of narrative reports to donors and partners
Oversight of Timeliness and Quality of Budget tracking and financial reporting, to donors and partners
Quality of evidence, information, and data provided for Communications use
Quality of inputs into programme proposals, grant applications and strategic planning
Quality of relationships with donors, partners, Local Partner Organisations, GFP local registrations and satellite offices for assigned Programme(s)
Continuous personal learning, competency development, and growth

4. Generations for Peace Values:

Leadership: demonstrating leadership and fostering leadership in others, both within the Programmes Department and with Delegates and Pioneers in the field.
Respect & Tolerance: showing respect and tolerance for all, within the Programmes Department, within the wider GFP office, with implementing partners, & with Delegates & Pioneers in the field.
Empowerment & Teamwork: supporting Programmes Department members and Delegates and Pioneers in the field, through proactive delegation skills and coaching and guidance to empower them and encourage creativity, use of initiative, and positive participation in teamwork.
Responsibility: demonstrating and encouraging responsibility, accountability and transparency, professionalism, care and diligence in respect of all people and property, and the brand and reputation of the organisation; seeking quality, effectiveness, sustainability, efficiency and good value for money; to maximise positive impact whilst minimising risk.

5. Education, Qualifications, Competences, Skills Required:

Masters’ Degree in a relevant discipline including but not limited to: Conflict Resolution, Gender studies, International Relations, Environment and Conflict Studies.
At least seven years’ professional experience in a related position/positions
Experience in leading a team of five members or more.
Experience in project and programme management, preferably in international development.
Experience in managing volunteer-led community programmes
Experience in conflict transformation and peacebuilding programmes
Experience in programme design, implementation, monitoring and evaluation
Experience establishing and developing partnerships with organisations
Experience in training and facilitation
Experience in mentoring others
Experience in curriculum development
Experience of working in a multi-cultural team
Ability to manage multiple concurrent priorities and work under pressure
Ability to reflect, learn, and improve, and experience in using feedback processes for learning
Excellent computer skills (documents/spreadsheets/databases/presentations/calendars/email)
Excellent spoken and written English and Arabic, including written programme plans and reports
Interest in global current affairs, conflict and peace building and international development

Preferred:

Demonstrated knowledge of different theories of conflict transformation and social change
Experience in international development especially community development and behaviour change programming is useful but not essential
Experience in different forms of evaluation, including participatory evaluation, participatory video, most significant change, is useful but not essential
Experience in sport-based approaches to behaviour change is useful but not essential
Experience in arts-based approaches to behaviour change is useful but not essential
Experience in dialogue approaches for conflict transformation is useful but not essential
Experience in advocacy for community-led change is useful but not essential
Experience in event management is useful but not essential
Travel and experience working in other countries

6. Benefits: