Project Administrator At CELIM

TYPE OF COLLABORATION

Country Administrator

PROFESSIONAL SECTOR

Administration

DATES AND DURATION

3 month trial and then renewable until July 31, 2025

PROJECT OR SECTOR NAME

Waste or Resource? Environmental and Social Responsibility of Businesses and Municipalities

The project “Waste or Resource? Environmental and Social Responsibility of Businesses and Municipalities” has the general objective of contributing to reducing the negative impact on health and environment of pollution and contamination of air, soil and water in Lebanon, in accordance with SDG 3.9. It is expected to have such an impact by developing environmental and social responsibility models with particular reference to municipal solid waste management in Nabathiye and South Governorate for 12 municipalities and 20 MSMEs in 3 years (specific objective). This objective will be achieved through the achievement of 3 outcomes: the solid waste collection system, treatment and disposal are improved in 12 municipalities in Hasbaya district (R1; R2); productivity, innovation, sustainable production and consumption and decent job creation are promoted for 20 MSMEs in waste value chains in Hasbaya, Saida and Tyre districts (R3).

Funding body : AICS

Partners : CELIM (lead), CESVI, OXFAM Italia, OXFAM UK, Engineering Without Borders Milan, Polytechnic of Milan, Municipality of Hasbaya and Chebaa

TASKS AND RESPONSIBILITIES

Administrative duties

For CELIM Lebanon

• Payment of taxes required in line with local legislation (project employees and costs of CELIM Lebanon – registered as a local NGO)
• Annual on-site expenditure reporting in line with local auditor recommendations
• Responsible for procedures for obtaining visas for CELIM staff

For the project

• Direct management of both bank and cash payments for suppliers and local staff salaries
• Support in the preparation of tenders for the purchase of goods, services and works in line with EU PRAG procedures
• Recording expenses in the journal file
• Management and recording of bank flows and project cash flow
• Management, registration and monitoring of co-financing attributable to the Municipalities of Hasbaya and Chebaa
• Support in writing tenders in line with PRAG procedures
• Storage of all files related to CELIM Lebanon and the project in the server

PROJECT CYCLE MANAGEMENT TASKS

The Administrator will also be asked to perform the functions of project officer of the project “Waste or Resource?”. Within the project result 2, the figure will have to support the PM in the setting up, management and monitoring of the collection, sorting and disposal centers of solid urban waste.

In particular, with the technical support of ISF – Milan and POLIMI, the resource will be responsible, together with the PM, for achieving the following activities:

• A2.1 Construction of 4 plants for the management and treatment of organic and recyclable waste, 2 in Hasbaya and 2 in Chebaa
• A2.2 Construction of 1 composting plant in Rashaya Al Foukhar
• A2.3 Mitigation of environmental impacts of the 3 existing open dumpsites in Hasbaya, Chebaa and Rashaya al Fukar
• A2.4 Preparation of treatment and disposal plan proposals for the 9 Municipalities not involved in the implementation of the services.

SPECIFIC TASKS

• Organization and participation in meetings with the Municipalities with the project officer and drafting of minutes
• Monitoring construction progress with the civil engineer
• Writing internal reports on the progress of work in compliance with the pre-established deadlines
• Identify any problems during the work and report them to the PM
• Update the tracking matrix
• Monitor the achievement of project outputs as per Logical Framework

REQUIREMENTS

• Master’s Degree in Social Sciences (Political Sciences, International Relations, Economics and related disciplines)
• Previous and proven experience of at least 2 years in similar positions with other NGOs
• Experience in Project Cycle Management
• Knowledge of Theory of Change and RBM approach
• Knowledge of AICS procedures –
• Previous experience of at least 2 years in the preparation or management of procurement procedures according to EU PRAG and AICS
• Excellent knowledge of the Italian language (C2)
• Excellent knowledge of the English language (C1)
• Knowledge of Arabic language will be considered a plus

CONTRACT START DATE

September 1, 2024

DURATION OF THE CONTRACT

3 month trial and then renewable until July 31, 2025

WAGE

To be defined based on experience and profile

BENEFITS

Housing contribution in paycheck for Beirut. Guesthouse available in Hasbaya.