Project Coordinator – Haiti – M/F At ALIMA

ALIMA in Haiti

In November, ALIMA led an exploratory mission to Haiti, to better understand current needs, more specifically in Port-au-Prince. Given ALIMA’s mission, we focused on humanitarian health needs, through the identification of the most vulnerable populations and the obstacles restricting access to health services. What emerged from our assessments was a crying need for health actors and therefore a strong desire to intervene as soon as possible in 2024. A team therefore went to Haiti in February to start activities.

LOCATION OF MISSION: Port-au-Prince (Haiti) with regular travel to projects

PROTECTION OF BENEFICIARIES AND COMMUNITY MEMBERS

Level 3: As part of their duties, the position holder will be required to visit programs and be in contact with children and/or vulnerable adults. Therefore, a criminal record check or presentation of a certificate of good conduct will be necessary. In situations where it is impossible to provide a criminal record or a certificate of good conduct, a sworn declaration will be requested.

FUNCTIONAL AND HIERARCHICAL LINKS

• He/She reports to the Head of the Emergency and Opening Service based in Dakar.
• He/She supervises and leads the entire Coordination and field team.
• He/She collaborates with all teams, donors, national authorities and humanitarian actors.

MISSION AND MAIN ACTIVITIES

Under the supervision of the Head of the Emergency and Opening Service based in Dakar, you will be responsible for implementing the country operational strategy validated by the Emergency Service, management and the Board of Directors.

In order to guarantee the quality of the programs you will have to: launch initiatives, define the objectives of each department and give the coordinators the means to achieve them. You will have to plan, organize, coordinate all mission activities and find solutions when necessary.

1. Representation of the partnership

• With the support of the Emergency and Opening Service, the Head of Mission keeps himself regularly informed of the development of the progress of the various collaborations and partnerships.
• Represents ALIMA to political, health, military, humanitarian authorities, donors and civil society
• Develops a network of contacts allowing it to carry out the humanitarian mission and analyze the security situation for operations
• Ensures that ALIMA has intervention authorizations in the country and for each action
• Writes Memorandums of Understanding in accordance with the objectives defined by the SUO following the country intervention strategy.
• Implements the defined medical or humanitarian advocacy strategy.

2. Security

• Updates as soon as coordination is established in Haiti a mechanism for deepening the security context in order to facilitate the implementation of activities
• Collaborates with other organizations on the analysis and projection of the security context
• Set up an information network that can facilitate continuous analysis of the context and deployment of teams
• Monitors the periodic updating of the security guide, kidnapping management and risk analysis in consultation with the field teams and with the assistance of identified key people
• Ensures the collection of security incidents throughout the country, analyzes their impact on the mission and communicates to the SUO manager and people concerned
• Ensures that safety rules are respected
• Ensures that a referral hospital is identified for staff and that the MedEvac plan is up to date and appropriated by CoMed
• Permanently identified and alerts people who can help in the event of a security incident

3. Coordination of operations

• Participates in defining the operational strategy and positioning of the partnership in the country based on the country intervention strategy
• Leads the ongoing assessment of the situations and the political, humanitarian and health context in the country, and assesses its potential consequences
• Questions and proposes modifications to annual objectives to allow their necessary updates by the SUO
• Analyzes the operational system (activities, means) with regard to its ability to achieve the defined objectives and proposes modifications
• Supervises the entire coordination team and project coordinators to ensure the implementation of operations in accordance with defined objectives and business priorities
• Defines implementation priorities for coordinators and explains the sequencing of actions

4. Institutional donors

• Masters the environment, policies and functioning of donors present in Haiti
• Ensures the representation of the partnership to donors
• Writes project proposals and reports, ensuring the quality of the documents and compliance with deadlines
• Ensures that the provisions of the financing agreement as well as the administrative procedures are known to the coordination team and the field team, and that they are respected
• Ensures that the results indicators defined in the project proposal are known and monitored by the teams throughout the year
• Ensures monitoring of the co-financed action

5. Legal

• Ensures that ALIMA has all authorizations to intervene in Haiti. Thus, it archives and monitors the MoUs and anticipates their renegotiation
• Writes the MoUs in accordance with the objectives defined in the country sheet

6. Management

• Ensures that the means necessary to implement actions are used in accordance with the budget, and proposes necessary adjustments to achieve the objectives
• Participates in the validation of expenses (see purchasing procedure)
• Participates in budgetary monitoring and ensures that CoFIRH follows up cash flow requests with headquarters
• Ensures the quality and required deadlines of the monthly reports submitted to him by his team

7. Reporting

• Writes and edits the country Sitrep, then sends it to the SUO once a month
• Defines the work priorities of his team
• Contributes to defining the indicators useful for piloting the mission
• Writes and manages the edition of annual reports for each project or after each emergency intervention
• Adapts the reporting frequency according to the annual rhythm (emergency and season)

8. Public communication

• Participates, with the desk, in the development of public communication objectives and strategies
• Ensures the timely reporting of any information likely to lead ALIMA to speak publicly
• Participates in the management of journalists’ visits to ALIMA sites (briefing, security management, etc.)
• Participates in anticipating the communication strategy in the event of a security incident (low profile, reactivity, selective, etc.)

9.Implementation of preventive measures against abuse of power, gender-based and sexual violence

EXPERIENCES ET COMPETENCES

Experiences

• Essential experience in a position requiring high versatility in a humanitarian setting;
• Experience of a “tense” security context required.
• Essential experience in terms of team management, project management, implementation of intervention strategies and security management;
• Good knowledge of humanitarian operationality;
• Knowledge in a humanitarian technical field;
• Knowledge of EU, UN, etc. donor procedures. ;
• Ability to maintain networks and carry out pro-active lobbying

LANGUAGES

• Good command of oral and written French is essential;
• Understanding or fluency in English is an asset.

CONDITIONS

Duration and type of contract : 6-month fixed-term contract under French law with possibility of extension

Starting position : March 1, 2024

Salary : ALIMA salary scale + experience valuation + Per Diem

ALIMA supports:

• Travel costs between the expatriate’s country of origin and the place of mission
• Accommodation costs
• 2.08 days of leave per month
• Daily per diem
• Medical coverage from the first day of contract to one month after the date of departure from the country of mission for the employee and his dependents
• Break policy every 3 months (for 6 months of mission)
• Evacuation for the employee