Project Development and Reporting Officer At International Organization for Migration

Position Title : Project Development and Reporting Officer
Duty Station : IOM Libya in Tunis, Tunisia
Classification : Professional Staff, Grade P2
Type of Appointment : Special short-term graded, nine months with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 25 December 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:
   Antigua and Barbuda; Barbados; Comoros; Congo (the); Cook Islands;
   Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People’s Democratic
   Republic (the); Madagascar; Marshall Islands; Micronesia (Federated
   States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia;
   Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

Under the overall supervision of the Head of Project Development Support Unit (PDSU) and
direct supervision of the Programme Support and Donor Liaison Officer, and in close
coordination with relevant Project Managers, Regional Project Development Unit and Regional
Thematic Units at the Regional Office (RO) in Cairo, Egypt, and Headquarters (HQ), the Project
Development and Reporting Officer will document and recommend International Organization
for Migration (IOM) relevant project opportunities, contribute to the development of project
proposals, and generate project reports for the mission.

Core Functions / Responsibilities:

1. Contribute to the development of new programmes and projects in close coordination with relevant donors, government counterparts, and project partners. Provide technical inputs that respond to emerging trends and priorities, and comply with donor interests and requirements, as well as IOM Libya’s strategic objectives, country and regional strategy and overall strategic vision.

2. Act as a focal point for the development of programmes and projects that respond to the humanitarian and development portfolios of IOM Libya.

3. Maintain effective working relationships with donor counterparts and programme partners, such as government authorities, diplomatic missions, and other relevant agencies and working groups.

4. Support Programme and Resources Management in monitoring programmatic progress through budget monitoring and support, including liaison with relevant donors on budget modifications and project extensions.

5. Provide technical and administrative support for the planning and organization of new projects/programmes.

6. In close coordination with IOM Libya Programme Units, draft and/or coordinate the timely and quality preparation and submission of project reports, in close coordination with relevant units in the Country Office (CO) and RO, in line with IOM policies, standards, and internal procedures.

7. Contribute to the capacity building of mission staff on the technical and process-related aspects of project development, reporting, donor guidance, and Project Information and Management Application (PRIMA).

8. Provide technical and administrative support for the rollout and integration of the Strategic Results Framework (SRF) in the Project Cycle, in close coordination with the supervisor and Monitoring and Evaluation Unit.

9. Support knowledge management through the maintenance of accurate, updated, and pertinent records of all correspondence, project development, donor and institutional reporting files, and related information and documents.

10. Compile and draft regular talking points, summaries, and reports. Ensure that they are in line with donor requirements and shared with relevant units.

11. Contribute to drafting and editing compliance documentation required by donors, including due diligence assessments and risk assessment and management plans.

12. Produce internal and external information material, including strategic documents, presentations, and fact sheets.

13. Participate in seminars and other meetings as requested by the Chief of Mission (CoM) or Deputy Chief of Mission (DCoM).

14. Undertake duty travel related to project assessments as required.

15. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Political or Social Sciences, Global Health, International Relations or a related field from an accredited academic institution with two years of relevant professional experience; or,
• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience in supporting results-based project development and reporting, technical writing and editing, preferably in the international development/humanitarian sector;
• Work experience in donor relations and grant management for specific donors of IOM’s interest;
• Experience in supporting project development and project management, and humanitarian and migration-related activities;
• Experience implementing complex project activities, budget monitoring, report writing, and liaison with project counterparts;
• Experience in donor report writing in humanitarian and/or development settings;
• Experience with Results Based Management approach and other strategic planning approaches;
• Experience with project coordination, scheduling, and monitoring and evaluation is an asset; and,
• Experience in liaising with government and donor counterparts, and national/international institutions.

Skills

• Proven ability to work in a team and with counterparts at different levels;
• Knowledge of MS office is a must and advanced statistical skills an advantage;
• Demonstrated ability to meet deadlines, with good communication, writing and organizational skills;
• Ability to prepare clear and concise reports;
• Basic knowledge of monitoring and evaluation concepts, approaches, and methodologies;
• Strong analytical and planning skills; capacity to establish working relationships with government authorities, national and international institutions and non-governmental organizations;
• Ability to work with accuracy under constraints and pressure; high sense of confidentiality, initiative and good judgment; and,
• Personal commitment, efficiency, flexibility, drive for results, creative thinking.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of Arabic is highly desirable and/or another official UN language (Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process,
which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations.

Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.