Project Driver At Save the Children

TITLE: Project Driver

TEAM/PROGRAMME: Operations

LOCATION: Bong and Montserrado Counties

GRADE: 5

CONTRACT LENGTH: fixed term, 1 year, renewable subject to performance and funding

CHILD SAFEGUARDING:

Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

The Project Driver,

The Driver is responsible for safe driving of vehicles and staff of Save the Children. He/ She should ensure proper maintenance and cleanliness of vehicles in compliance with safe driving standards. Ensure the vehicle is fuelled on time for trips and carry out proper management of fuel supply for the assigned vehicle in accordance with SCI policies and procedures.

SCOPE OF ROLE:

Reports to: Project Lead

Staff reporting to this post: None.

Budget Responsibilities: None

Role Dimensions: Responsible for driving project staff in the SRGBV project and ensuring the proper maintenance, cleanliness and requisite records management as guided by the SCI, vehicle management and use guidelines.

KEY AREAS OF ACCOUNTABILITY:

Driving and Vehicle Maintenance:

• • Maintain vehicle log and fuel consumption documentation.
    • Prepare daily vehicle usage report, including trip use, mileage and fuel consumption.
    • Providing weekly usage report of vehicles including total mileage, fuel consumption and expenditure.
    • Update the logbook or similar vehicle use logs for everyday trips and complete the fuel log sheet for any fuel purchases.
    • In consultation with the relevant project staff, coordinate vehicle allocation for staff.
    • Keep the vehicle documentation up to date and escalate as needed for renewals and/or updating.

KEY AREAS OF ACCOUNTABILITY:

Driving and Vehicle Maintenance:

• • Maintain vehicle log and fuel consumption documentation.
    • Prepare daily vehicle usage report, including trip use, mileage and fuel consumption.
    • Providing weekly usage report of vehicles including total mileage, fuel consumption and expenditure.
    • Update the logbook or similar vehicle use logs for everyday trips and complete the fuel log sheet for any fuel purchases.
    • In consultation with the relevant project staff, coordinate vehicle allocation for staff.
    • Keep the vehicle documentation up to date and escalate as needed for renewals and/or updating.

Control of Vehicles

• Ensure that all vehicle journeys are authorized in advance by the specific line managers.
• Ensure that all vehicle journeys are recorded in the logbook at the start and completion of journey.
• Ensure that keys and vehicle documents are kept in secure place when the vehicle is not in use
• Ensure that all passengers wear seats before driving the vehicle.
• Ensure that a waiver is filled when carrying non-SCI staff.
• Ensure that the Line Manager is immediately informed of any accidents/incidents and the accident reported to the police as appropriate and as soon as possible
• Ensure that the vehicle is insured and in the event of an accident make certain that proper procedures for insurance claims are followed.
• • Report on all near misses

Vehicle checks:

• • Check the vehicle prior to its use every morning, fill the checklist and file it.
    • Check on taking over a vehicle and ensure that the items listed on the vehicle checklist and in the vehicles tools and materials inventory are present and in functioning order.
    • Check level of motor oil, water, tyre pressure, battery water and brakes to ensure that all are up to the standards required before any journey commences.
• • the driver is to check for vehicle defects and damage to the vehicle and ensure that he reports them to his line manager promptly.
    • Report and supervise all maintenance and repair need of assigned vehicle.
    • Check communication equipment and maintains communication while in the office.
• • Report on all near misses

Vehicle checks:

• • Check the vehicle prior to its use every morning, fill the checklist and file it.
    • Check on taking over a vehicle and ensure that the items listed on the vehicle checklist and in the vehicles tools and materials inventory are present and in functioning order.
    • Check level of motor oil, water, tyre pressure, battery water and brakes to ensure that all are up to the standards required before any journey commences.
• • the driver is to check for vehicle defects and damage to the vehicle and ensure that he reports them to his line manager promptly.
    • Report and supervise all maintenance and repair need of assigned vehicle.
    • Check communication equipment and maintains communication while in the office.
• • Report on all near misses
• Vehicle checks:
• • Check the vehicle prior to its use every morning, fill the checklist and file it.
    • Check on taking over a vehicle and ensure that the items listed on the vehicle checklist and in the vehicles tools and materials inventory are present and in functioning order.
    • Check level of motor oil, water, tyre pressure, battery water and brakes to ensure that all are up to the standards required before any journey commences.
• • the driver is to check for vehicle defects and damage to the vehicle and ensure that he reports them to his line manager promptly.
    • Report and supervise all maintenance and repair need of assigned vehicle.
    • Check communication equipment and maintains communication while in the office.
• Cleanliness and visibility:
• • The driver is responsible for ensuring that the vehicle is always kept clean on the outside and inside. The driver is also to keep the vehicle tidy and ensure that all garbage is removed from the vehicle after a journey.
    • • Driver is to ensure SC visibility protocols are adhered to at all times.
    • Others:
    • Follow and abide by traffic rules, regulations, driver safety manual and any other instructions given by supervisor
    • Maintain all vehicle safety equipment, as per vehicle safety kit, in liaison with the logistics unit- including first aid kit, communication equipment and fire extinguisher
    • Work after duty hours or holidays/weekends as and when required and in prior notice from the line manager
    • Perform any other duty as requested by authorised persons.

Personal qualities.

• A proactive and flexible approach to work
• Ability to work with minimum supervision.
• A systems approach to work
• A people-oriented person who enjoys working in a team.
• A keen interest in self-development

A reliable, polite and professional attitude to ensure SC is perceived as such.

BEHAVIOURS (Values in Practice)

Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Save the Children Members and external partners and supporters.
• Values diversity, sees it as a source of competitive strength.
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions.
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity.

QUALIFICATIONS

• Literacy and numeracy skills at high school level or equivalent.

EXPERIENCE AND SKILLS

Essential:

QUALIFICATIONS AND EXPERIENCE

• Knowledge, skills, and abilities
• A clean driving licence with requisite classification stamps
• Ability to multi task and work calmly under pressure is essential for this position.
• Excellent interpersonal skills and demonstrated ability to lead and work effectively in an insecure environment is critical
• Some practical experience of vehicle maintenance.
• Those with defensive driving skills, first aid training will have an added advantage.
• Recommended minimum of 3-5 years’ experience of professional driving experience in an NGO or similar environment, including significant field operations experience running both emergency and development programs
• Fluency in written and spoken English.
• Ability and willingness to change work practices and hours, and work with incoming teams in a dynamic environment.
• Commitment to and understanding of Save the Children’s aims, values and principles including child safeguarding approaches.

Desirable:

• Prior Working experience with SCI.
• Mechanical or Vehicle maintenance Certification.
• First Aid Training.
• Defensive driving certification or similar.

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skill and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

• Ensure the Save the Children’s Child Safeguarding Policy (CSP) is understood by staff within the protection project and that it is integrated into all aspects of the team’s work
• Oversees implementation of CSP induction, trainings and awareness raising and ensure these are reported to the Senior Management Team
• Liaises with the national CSP Focal Point regularly to review and update CSP risks and mitigation measures and to document these
• Ensure all reported CSP breaches (allegations and cases) are addressed and duly reported on in keeping with local procedures.
• Health and Safety

  The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures