Project Logistics Manager – Nigeria – M/F At ALIMA

THE ALIMA ASSOCIATION

ALIMA’S ETHOS: ALIMA’s purpose is to save lives and provide care for the most vulnerable populations, without any discrimination based on identity, religion or politics, through actions based on proximity, innovation, and the alliance of organizations and individuals. We act with humanity and impartiality in accordance with universal medical ethics. To gain access to patients, we undertake to act in a neutral and independent manner.

Our CHARTER defines the VALUES and PRINCIPLES of our action:

1. Patient First – Patient centered medical care
2. Revolutionizing humanitarian medicine through research
3. Responsibility and freedom: encourage decision-making by those closest to patients
4. Commitment to a dynamic of continuous quality improvement
5. Creating a climate of trust among colleagues
6. Collective intelligence
7. Environmental liability

ALIMA promotes and defends the principles of fundamental human rights. ALIMA has a zero-tolerance approach towards those guilty of acts of gender-based and sexual violence as well as towards inaction in the face of alleged or proven acts of violence. The protection of those benefiting from and impacted by our intervention is our top priority in everything we do. Everyone collaborating with ALIMA is committed to:

– Respect the charter, the code of conduct, the institutional policies including the policy of protection against abuse of power and gender and sexual violence, the policy of prevention of corruption and fraud;

– Report any violation of the policies, framework documents and procedures to a superior, a referee

CARING – INNOVATING – TOGETHER:

Since its creation in 2009, ALIMA has treated more than 10 million patients and today deploys its operations in 12 African countries. In 2021 we developed 60 humanitarian medical response projects to meet the needs of populations affected by conflicts, epidemics and extreme poverty. All of these projects are carried out in support to national authorities through nearly 357 health facilities (including 45 hospitals and 312 health facilities). Whenever possible We work in partnership with local NGOs to ensure that our patients benefit from the best and most relevant expertise wherever it is, whether within their own country or in the rest of the world. In addition, to improve the humanitarian response, we are carrying out operational and clinical research projects particularly in the field of the fight against malnutrition and viral hemorrhagic fevers.

ALIMA’S TEAM:

More than 2000 people currently work for ALIMA. The field teams, as close as possible to the patients, receive their support from the coordination teams generally based in the capitals of the countries of intervention. These receive support from the 4 desk teams and the emergency and opening service team based at the operational headquarters in Dakar, Senegal. The Paris and New York teams are actively working on fundraising as well as representing ALIMA. The rest of the ALIMA Galaxy includes individuals and partner teams who work on behalf of other organizations such as medical NGOs BEFEN, ALERTE Santé, SOS Médecins / KEOOGO, AMCP, research organizations PACCI, INSERM, Universities of Bordeaux or Copenhagen, the NGO Solidarités International and many others.

COUNTRIES WHERE WE WORK IN 2022:

Mali, Burkina Faso, Central African Republic, Nigeria, Niger, Chad, Democratic Republic of Congo, Cameroon, Guinea, Sudan, Mauritania, Ethiopia & Ukraine.

THE WORK WE DO

covers: Primary and Secondary Health Care, with a main focus on children and women – including treatment and prevention of acute malnutrition, maternal health, mental health, response to epidemics (Ebola, Cholera, Measles, Dengue, Lassa Fever), surgery, displaced populations, and gender-based violence, Covid 19.

GOVERNANCE:

ALIMA is governed by a Board of Directors of 10 elected positions and 4 co-opted positions from representatives of West African partner NGOs.

ALIMA IN NIGERIA

ALIMA has been present in Nigeria since 2016. Its actions are part of a regional response strategy to health and nutrition emergencies, with a focus on pediatric, maternal-infant and epidemic interventions. ALIMA is present in North-East Nigeria in Borno State (MMC and Jere LGAs) and in Yobe State (Bade and Karasuwa LGAs) where it provides outpatient and inpatient healthcare and nutrition services for IDPs and host communities. In North-West Nigeria, ALIMA is in Katsina State (Kaita, Batagarawa and Katsina LGAs) to respond to increased nutritional needs. ALIMA is present in the South-West, in Ondo State (Owo LGA) where teams are treating patients for Lassa fever and conducting research into improved treatment.

Mission Location: Nigeria, Yobe State, Gashua.

POST TYPOLOGY

Position: – Logistics Manager.

Location: – Gashua, Yobe state in Nigeria

Administrative Reporting: – Project Coordinator.

Technical Line Reporting: – Logistic Coordinator.

Supervision: – logistics team including.

PROTECTION OF BENEFICIARIES AND MEMBERS OF THE COMMUNITY

Level 3: The incumbent will have contact with children or/and vulnerable adults either frequently (for example, once a week or more), or regularly (e.g. four days in a month or more or overnight) because he or she works in national programs, or because he visits national programs, or because he is responsible for implementing the recruitment process; Therefore, a criminal record check or the presentation of a certificate of good life and manners will be required. In situations where the impossibility of providing a criminal record or a certificate of good life and manners is found, a statement of honor will be requested.

MISSION AND MAIN ACTIVITIES

Plan, coordinate and monitor all logistics related activities in the project area including all non-medical assistance related activities (shelter, food, water hygiene-sanitation and essential non-food items) and provide support to medical assistance activities, according to ALIMA standards in order to ensure an optimal running of the project.

Support the growing activities of the Project with the resources, procedures and tools defined with the Logistics Coordinator, in order to facilitate achievement of the operational objectives. The Project Logistics reports directly to the Project Coordinator in the field, and to the Logistics Coordinator as well (technical referents). He/She supervises a logistics team in the project including Logistics Supervisor, purchaser and storekeeper

Main responsibilities:

In collaboration with the Project Team and the Logistics Coordinator, define, implement and monitor logistics activities and objectives based on the ALIMA strategic planning, standards and protocols.

This involves the following tasks:

He/She

• responsible to ensure the implementation of support (communications, electricity, transport, IT) and any other logistical activities required to achieve the medical objectives (construction/restoration, water & sanitation, Cold Chain, etc.)
• responsible to manage and monitor the material resources for the Project, under the supervision of the Project Coordinator and the Logistics Coordinator.
• responsible to ensure installations and maintenance of functional office space and lodging facilities in the project in an adequate living condition as well as all the equipment required with a support from the logistics team at the field and from ALIMA Coordination team
• responsible for the asset, Inventory, fleet, stock, Contracts & follow up, vendors and price lists management of the project.
• responsible to ensure an appropriate supply chain for the Project with the direct support of the Supply Chain Manager of the coordination.
• responsible to ensure implementation of the technical SOPs, policies of logistics/security procedures in the Project areas/zones according to ALIMA standard Logistics & Security Guidelines.
• involved with the Project Coordinator in Mapping/Identification of the local actors within the area of intervention: local authorities, NGOs, etc. to ensure good relationship with all the actors
• responsible to coordinates, organizes, supervises, coach and supports logistics team members’ performance to improve the logistics components of the project.
• responsible to plan and supervise, in close collaboration with the Project Coordination, the associated processes (recruitment, training, induction, performance evaluation, development of skills and internal / external communication) of the project logistics staff in order to ensure the required performance and achieving goals,
• shall ensure implementation, manage and monitor the necessary reporting tools for logistics activities
• responsible to compiles the quantitative logistics data (consummations, stocks, distributions) and analyses them before transmission to the project coordinator and the Logistics coordinator in monthly reporting.
• participate in exploratory mission’s / situation assessments and define logistics operational priorities when needed
• participate in the development of the project proposal and project budget review.
• ensure weekly/bimonthly and monthly Logistics reports as per ALIMA standards Guidelines.
• To follow up Action Plan settings.
• Implementation of preventive measures against abuse of power, gender-based and sexual violence:

● Participate in training and awareness sessions

● Applies standards relating to the prevention of abuse

● Ensures that his team members follow training and awareness sessions and apply standards relating to the prevention of abuse

● Contributes to creating and maintaining a fulfilling and protective environment.

EXPERIENCE AND SKILLS

• University degree in Logistics, Supply or any other relevant field.
• Minimum 5 years’ experience in humanitarians Logistics supply management, with role of internal Procurement compliance.
• Experience with a medical international NGO, an asset.
• Strong Team management and supervision skills.
• Strong leadership qualities
• Perfect knowledge of MS Office package, especially Excel & Word
• Rigorous, stress resistant, good adaptation capacity and capacity of meeting deadlines.
• Communications and negotiation skills
• Flexibility and proactivity

Language: English is mandatory (written, read, spoken), French is an asset.

CONDITIONS

Contract term: contract under French law, 6 months’ renewable.

Salary: depending on experience + per diem

ALIMA pays for:

• Travel costs between the expatriate’s country of origin and the mission location
• Accommodation costs
• Medical cover from the first day of the contract to a month after the date of departure from the mission country for the employee
• Evacuation of the employee