ACTED is an international non-profit NGO based in Paris, France with operations in over 35 countries across Europe, the Middle East, Asia, Africa, Latin America and the Caribbean. ACTED’s mission is to provide immediate humanitarian assistance to those in need while generating long-term opportunities for sustainable growth. ACTED operates in contexts of natural disaster, armed conflict and socio-economic crisis.
ACTED is currently seeking a Project Manager to join our team in the Venezuela mission.
The project manager will be responsible for ensuring the successful implementation of the project “Integrated emergency response to meet the needs of the most vulnerable population in Venezuela” financed by ECHO, in Falcón State.
The project has the following sectors of intervention: Livelihoods and Water, Sanitation and Hygiene (WASH). The selected person will provide strategic and operational leadership to develop and implement the project successfully. The project manager will ensure compliance with the overall technical and programmatic quality in implementation, compliance with donor standards and regulations, and timely submission of all deliverables. Depending on the needs, the manager may also participate in the design of future projects. The manager will report to the Area Coordinator.
Functions
• Planning project activities (preparing implementation strategies, work plan, identifying and planning technical skills and project implementation requirements according to relevant standards)
• Monitoring implementation (daily monitoring of project activities, anticipating and mitigating risks, troubleshooting and planning corrective measures)
• Documentation and compliance (preparing, compiling and archiving records and documents proving completion of activities), creating and updating tools and mechanisms to ensure that activities are carried out in compliance with donor regulations •
Engagement and accountability to beneficiaries (safeguarding beneficiaries, communicating with communities, engaging with communities, resolving complaints)
• Internal coordination (organising and participating in meetings)
• External coordination (organising and participating in bilateral and multilateral meetings and platforms such as sectoral meetings)
• Security management (through regular context analysis and access negotiation, supporting security management and project-related movements)
Human Resources
• Planning (Structuring and organizing the team, including assignment of roles and responsibilities).
• Recruitment (in coordination with the Human Resources Department).
• Staff development and capacity building (proactive and ongoing assessment of training needs and interest of team members, identification of training opportunities, including internal and external, mentoring).
• Staff management (establishing work plans, vacation planning, periodic appraisals, conflict resolution).
Logistics
• Procurement (in coordination with the Logistics Department).
• Quality control (verification of samples and purchased items).
• Inventories (monitoring project inventory volumes).
• Transportation (involvement in vehicle management).
• Assets (monitoring the availability and use of assets).
Finance
• Budget monitoring/expense control (periodic expenditure forecasting and cross-checking)
• Support in the preparation of cash requests.
Quality control
• Monitoring and evaluation (support for the execution of monitoring activities carried out by the Diagnostic, Monitoring and Evaluation Department; participation in monitoring activities; measurement of relevant project indicators)
• Learning (feeding the database of lessons learned, applying lessons learned in the past to future projects).
Grants Management and Fundraising
• In coordination with the Project Development Department, ensure compliance with contractual obligations, donor procedures and donor requests.
• Actively participate in project launch, review and closure meetings.
• Reporting: prepare regular narrative reports and update reporting tools, and share them with the Project Development Department.
• Support the design of new proposals, including strategic programmatic options, appropriate activities, suitable locations, targeted beneficiaries, staffing needs and costs.
Preventing Sexual Exploitation and Abuse
• Create and maintain an environment that prevents sexual exploitation and abuse and promotes the implementation of ACTED’s zero tolerance policy and code of conduct.
Desired profile
Requirements
Required:
• Bachelor’s degree in Social Sciences (Sociology, Social Work), Economics, Education, Political Science, International Studies, Health Sciences, Humanitarian Protection, Civil Engineering, related careers.
• At least three (2) years of experience as a project manager. Preferably in an
international NGO.
• Experience in dealing with national partners and local / government authorities
• Experience in proven organizational skills.
• Experience working in multicultural work environments
• Mastery of Microsoft Office Package
• Soft skills: dynamism, leadership, team management, autonomy, high attention to detail, responsibility, assertive communication, results orientation, transparency, flexibility.
Desirable (not mandatory):
• Experience in training and education.
Conditions
• Employment contract for the provision of services for 10 months with the possibility of renewal depending on budget availability and performance.
• Workplace: ACTED office in Coro.
• Professional fees according to the organization’s scale.
• On-site work and travel to municipalities within the state of Falcón.
How to apply
Please register your application at the following link:
https://forms.gle/qMk8wfGJceXU7zT27
Given the urgency of the request, ACTED reserves the right to close the recruitment process before the deadline if the candidate has been selected.