Position Title: Project Manager, Partners In Health
Reports to: Associate Director of Award Management
Location: Boston, MA or Remote
Employee Type: Full Time
Partners In Health (PIH) is looking for a detail-oriented, results-driven award manager with superb interpersonal and organizational skills to guide effective management of a diverse, cross-regional award portfolio. The Project Manager (PM) position is responsible for working across project teams to ensure strong program and financial management for projects to deliver on time, on scope, on budget and meet quality standards. They will be responsible for key decision-making and problem-solving in consultation with the technical lead, and will serve as the focal point for award management with the project team and donors, enabling internal communication as needed to ensure timely change requests to the donor, thereby allowing for project success as described above. Working with technical, operational, and administrative colleagues, they will help ensure that project objectives, outcomes, and deliverables are met and that reporting and other documentation requirements are adhered to. This position will also support the development of organization-wide award management systems, tools, and training.
Award Management (75%)
- Serve as PIH’s donor contact, responding or coordinating response to donor requests.
- Review draft award agreements and negotiate terms, in collaboration with Contracts & Compliance colleagues.
- Ensure projects are adequately staffed, roles and responsibilities are clear, and project team members are informed of and prepared to perform their project-specific duties.
- Develop and monitor implementation of unique project management plans and tools for each award, in collaboration with project teams.
- Hold regular project team meetings, including at a minimum the project technical lead(s) and key team leads, to review progress, issues, risks and consult on decision-making.
- Engage Contracts & Compliance colleagues to ensure all contracts and agreements relating to the project are aligned with donor and organizational requirements.
- Monitor subawards to ensure quality of deliverables fall within agreed-upon scope, schedule, and budget, and engage Contracts & Compliance colleagues to confirm subrecipient compliance with financial, operational, and reporting requirements.
- Communicate and trouble-shoot with relevant teams to anticipate and mitigate issues that could interfere with project performance and adherence with donor requirements. Monitor and document this process.
- Escalate concerns to the technical lead and other relevant team leads when appropriate, and, in consultation with the technical lead, communicate to the donor any significant concerns or change requests in a timely manner. Document these processes.
- Manage award reporting calendars and liaise with relevant staff to develop reports; review, finalize and submit high-quality reports, on time and in line with donor requirements.
- Guide and support teams to plan and implement strong award close-out, including handover of donor relationships to ensure donor stewardship continuity for ongoing and future projects.
Global Award Management Systems, Training and Tools (25%)
- Support the development of award management policies, procedures, systems, tools and training.
- Bachelor’s degree required.
- At least 5 years of experience successfully managing restricted donor awards in the international nonprofit sector, focused on global health and/or emergency response.
- Demonstrated experience coordinating diverse teams to successfully manage complex projects from inception through close-out.
- Project management field experience preferred.
- Experience developing and adapting project management tools and processes.
- Experience in facilitation and training.
- Superlative organizational skills.
- Strong analytical and computer skills and experience with financial systems.
- Expert interpersonal skills; ability to collaborate effectively with culturally diverse staff across departments and countries.
- Demonstrated ability to work independently, including self-sufficiency in managing time and priorities and in seeking resources and information as needed.
Partners In Health (PIH) is a non-profit, global health organization that fights social injustice by bringing the benefits of modern medical science first and foremost to the most vulnerable communities around the world. PIH focuses on those who would not otherwise have access to quality health care. PIH partners with the world’s leading academic institutions to create rigorous evidence that shapes more sound and all-inclusive global health policies. PIH also supports local governments’ efforts to build capacity and strengthen national health systems.
As of today, PIH runs programs in 11 countries (Haiti, Peru, Rwanda, Mexico, Sierra Leone, Liberia, Malawi, Lesotho, Russia, Kazakhstan, Navajo Nation), where it provides direct care to millions of patients, through public facilities and community engagement.
Partners In Health (PIH) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. It is the policy of PIH not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, creed, disability, sex and gender, sexual orientation, gender identity and/or expression, military or veteran status, or any other characteristic protected under applicable federal, state or local law. PIH works in and with a number of governments in and outside the U.S., and to the extent applicable, this statement is intended to incorporate the prohibition of any unlawful discrimination covered by applicable laws in such countries, states and municipalities.