Project Manager At Search for Common Ground

Team Summary:

The Program Implementation team has oversight for the implementation of Search’s programs and projects in its country offices, in accordance with Search and donor policies and procedures. The Program Implementation team works on the full life-cycle of the project, from the start-up phase to the full close-out. This involves designing work plans, implementing activities, reporting, financial management, and staffing management. The Program Implementation team collaborates with other departments, including Finance, Institutional Learning, Programs, Global Affairs and Partnerships, Human Resources, Supply Chain and Information Technology.

Responsibilities

Provide oversight for project implementation.
Manages processes associated with project implementation.
Manages relationships related to the project implementation such as vendors, donors, local partners, authorities and cross team collaborators, and employees.

Contributions

Workplan: Improve, finalize and monitor PMTs, costed-work plans and spend-out plans; support in finalizing and monitoring the logic frame and Monitoring & Evaluation (M&E) plan.
Program Implementation: Supports quality utilization of project work plan, reporting, M&E, compliance, partnership/sub-agreement, stakeholder engagement. Liaison directly with the donor financing the project.
Reporting: Manages quality and compliant reporting in line with donor rules and regulations.
Compliance: Provides adherence to compliance, capacity building and coaching of staff and partners.
Financial Management: Establishes tools to support quality and timely financial management and capacity building of staff.
Personnel Management: Manages recruitment of key management staff for project and the onboarding and training to adhere to Search and donor policies and procedures.
External Engagement: Contributes to communication with key donors, government, media and partner organizations.
Program Management, Quality, and Project Design: Collaboration with the Institutional Learning Team to support relevant project staff with understanding and utilizing the logical framework and the necessary Monitoring & Evaluation (M&E) tools for the project.
Operations: Support compliance of staff and partners to Search, donor and country rules and regulations.
Infuses organizational Values into all work and be committed to safeguarding and child protection responsibilities.
Other duties that are broadly in line with the above key contributions as assigned.

Competency Behavior Indicators (Knowledge, Skills, and Abilities)

Works collaboratively with senior managers and colleagues sharing senior expertise; builds teams for successful implementation of projects and programs.
Effectively influences vendors, organizations, professional associations, partners, funders, and Search’s network of experts critical to the area of purview.
Makes decisions on existing information when it may not be complete.
Adapts to the personal style and preferences of colleagues to assess their needs and preferences; tolerates ambiguity.
Articulates Search/function program/project goals and objectives within and external to Search; develops program objectives, indicators, and results; and participates in strategy development for the team.
Provides input for standards across functions globally within Shared Services teams with the ability to create a best fit that considers international norms and compliance while supporting an organizational culture for work.
Overcomes obstacles, including personal biases, by following Search’s ethics code in complex situations; displayed in activities as ethical principles and values that guide professional interactions.
Assesses risks and opportunities in a complex environment and convenes discussions to lead to a favorable outcome.
Establishes tools to monitor quality of work and verification of information.
Has knowledge of project management tools including technology as resources and applies delegation skills to support the development of others, as well as the building of efficiency and reduction of stress.
Supports employees in their efforts to achieve job goals (e.g., by providing resources, removing obstacles, acting as a buffer).
Engages with Shared Services teams, cross-functional teams, and colleagues to produce innovative solutions.
Uses analysis (costs, benefits, risks) to manage within a global standards and best practices framework.
Guides colleagues, Shared Services teams, cross-functional teams, and direct reports toward learning resources for purposes of broadening skill sets and understanding for continued growth in both breadth and depth of knowledge for organizational functions, standards, and objectives.

Type and Nature of Contacts

Routinely coordinates with colleagues and consultants on-site and in the field and resolves problem situations with tact. Has multiple and regular high-level external donor and partner contacts. Is externally-branded and visible.
Represents, as assigned, selected programs or projects and other organizations, including donors, vendors, and international and local partners.
Interacts with the country office, regional, and HQ staff.