Project Manager I At EnCompass

Position Description

EnCompass LLC is seeking a Project Manager l. The Project Manager I will provide day-to-day management and operational direction and support across EnCompass technical projects, with a likely primary focus on long-term in-country monitoring, evaluation, and learning (MEL) contracts. As a member of the team’s Project Operations and Management (POM) Function, the Project Manager I will ensure that EnCompass delivers the highest quality of work in response to client needs and contract deliverables, within budget, contractually compliant, and on time.

Due to COVID-19, and subject to situational changes, the position is expected to be fully remote through October 31, 2021, after which EnCompass will be moving to a hybrid schedule. Must be legally authorized to work in the US for any employer without sponsorship.

Position Duties and Responsibilities

Project Responsibilities

Ensure smooth day-to-day project operations using effective project management and operational processes
Bring good operational practices to technical teams at the EnCompass HO and in international offices
Liaise with EnCompass operations teams (including contracts, finance, and human resources) on behalf of project teams, as needed
Manage processes designed to ensure contract compliance (eg. client approvals, travel planning, budget ceilings)
Oversee financial aspects of the assigned projects by leading yearly projections, ensuring accurate review of monthly invoices (for accuracy and compliance with the contract provisions), monitoring monthly costs, and tracking contract expenditures against budget and total obligated funds
Review and determine causes for variances to the budget and ensures that the Project Lead and Corporate Officer are aware of the status of budget and contractual performance
Work closely with Project Leads and finance and contracts teams on preparation of budget realignments, contract modifications, and subcontract modifications
Support Project and Activity Leads on preparation, review, and documentation of client, partner, or participant communications
Manage project operations and administrative staff in planning, quality, and compliance for project-related travel and logistics
Build and help maintain/update internal project workplans; ensure project planning tools are fully up to date and responsive to changes in staffing or client requests
Contribute to data summary and project activity reports
Support project leadership with subcontract management
Support project startup and closeout for all assigned projects in coordination with Project Operations Management (POM) leadership
Ensure that project-related data, files, and documentation are maintained, shared, and stored according to established protocols and in compliance with contract requirements, and oversee other staff as needed on such tasks
Conduct quality control reviews and ensure project milestones and deadlines are met, revising activities, timing, and resources, as needed, in response to shifting client deadlines and ad hoc requests
Work with project staff to plan and document best practices
Collaborate with Talent Acquisition team to recruit project staff and consultants
Supervise and develop assigned staff

General Responsibilities

Support business development activities, as appropriate
Contribute to project management guidelines and standards, as appropriate
Engage fully as a member of the EnCompass staff team, including participating in staff meetings and other EnCompass events
May be involved in occasional travel upon lifting of Covid-related travel restrictions
Other duties as assigned

Position Requirements

Qualifications

Minimum of a Bachelor’s Degree and 6+ years of experience or Master’s Degree and 4+ years of experience or a PhD and 2 years of experience

Experience and Skills

Minimum of two years of project management experience managing projects in the international development sector supporting all administrative, operations, and financial aspects
Experience providing management/operational support to USG international development programs preferred
Experience directly supporting long term in-country contracts with international field offices desired
Familiarity with financial management desired
Experience providing management/operational guidance to monitoring, evaluation, and learning programs desired
Experience supervising small teams, including some knowledge of US government regulations desired
Excellent management, organization, communication (verbal and written) and problem-solving skills with the ability to prioritize assignments and meet required deadlines
Ability to confidently engage with staff at all levels to define needs and expectations, collaborate on projects and communicate results
Ability to deal sensitively in multi-cultural environments and build effective working relations with clients and colleagues both in the U.S. and in country offices
Flexibility in working in a dynamic environment managing ad hoc requests, and changing requirements
Strong attention to detail in written work, and some experience managing internal knowledge management and quality review processes
Ability to integrate diverse information from varied sources
Adept at identifying and framing problems and setting priorities
Commitment to providing the highest level of service to clients via numerous channels
Familiarity with project management software (SharePoint, UNANET), word processing, database management, spreadsheets (Excel), and web-based programs
Professional level proficiency in another langue (such as Arabic, French, or Spanish) is a plus
Ability to work in an appreciative, strengths-based environment and to guide others in using an appreciative approach
Strong organizational skills

How to Apply

Please submit CV and cover letter with your application.
EnCompass LLC is a progressive Equal Opportunity Employer. We promote, celebrate, and support a diverse and inclusive organizational culture and workforce. We are committed to providing all of our employees with an environment free from discrimination and harassment, where all are treated with dignity and respect. We do not tolerate, and explicitly prohibit, discrimination or harassment of any kind, at any time, in all aspects of employment. This includes recruitment, hiring, promotions, disciplinary measures, terminations, compensation, benefits, social and recreational programs, and training. EnCompass also does not tolerate retaliation against individuals who report discrimination or harassment. Our continuing commitment to the principle of Equal Opportunity Employment for all means all employment decisions are based only on the job requirements, the candidate’s qualifications, and the needs of EnCompass as a business—not on race, color, ethnicity, national origin, religion, belief, sex (including pregnancy and related medical conditions), gender identity or expression, sexual orientation, age, disability status, veteran status, genetic information, HIV status, family/marital/parental status, or any other status protected by the laws and regulations in the jurisdictions where we work.

The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.

The incumbent must be able to work in a fast-paced environment with demonstrated ability to juggle and prioritize multiple, competing tasks and demands and to seek supervisory assistance as appropriate.