**Recruitment Reference:* HIPIN/SUPPA/2021/001***
CONTEXT and MISSION:
Humanity & Inclusion in partnership is seeking a Project Manager (PM) to lead the implementation of an anticipatory 18th month Disaster Risk Reduction in BARMM from July 2021.
The project aims to strengthen the disaster preparedness of the most vulnerable and reduce the vulnerability of at-risk communities.
The Project Manager is responsible for leading the implementation of Humanity & Inclusion’s activities on disaster risk reduction, humanitarian action, including conflict situations, disaster risk reduction, disaster preparedness and early action. The Project Manager will also be responsible for HI’s project management reporting, monitoring of project targets and indicators, budget monitoring and utilization, technical coordination with HI’s Technical Specialists and application of technical skills in the activities, project/field level coordination with partners (consortium, government, local CSOs, science agencies, UN agencies and other relevant stakeholders), relationship building with partners and key stakeholders, promotion of HI’s advocacies and mandate, fulfillment of administration and support services project requirements, application of program policies and initiatives as necessary
Line Manager: Operations Manager
Duty Station: Cotabato with frequent travel to Kidapawan
Duration: 18 months with possibility to renew contract until project completion
Key Responsibilities:
1. Management
- Line-manages the project’s team members (Sets individual objectives, evaluates individual performance, contributes towards the professional & career development of his/her team members, monitors competences)
- Organizes and leads regular team meetings
- Manages the recruitment and selection of new team members
- Ensures strict application and respect of the program’s Internal Regulations by the project team.
2. Expertise
2.1. Provides the technical expertise for his/her project
- Ensures that the activities implemented comply HI technical norms and standards
- Adapts the project documentation to international technical norms and standards, when necessary
- Runs technical training for his/her staff when relevant in coordination with HI Technical Specialists
- Is in charge of the technical quality and relevance of project activities implemented within his/her scope of expertise
- Ensures technical learning from projects by drawing on lessons learned and good practices
- Makes sure global and field technical specialists get the information they require and collaborates with PIN and HQ Technical Unit when necessary
- Adjusts his/her activities to audit recommendations, per consultation with operations and technical managers, if applicable
2.2. Helps to coordinate technical professional development and facilitate a community of practice, in collaboration with PIN and HQ Technical Specialists
2.3. Manages relationships with local authorities, partners, or other relevant stakeholders
3. Implementation and Monitoring
3.1. Ensures project implementation, in collaboration with the relevant services and in line with general standards and procedures
- Ensures the planning of activities and establishes action plans
- Ensures that activities are implemented in line with the project proposal and the allocated budget
- Ensures that activities are implemented according to internal quality and technical standards and, if necessary, proposes adjustment or improvements to help meet objectives
- Prepares and monitors partnership agreements with implementing partners and other potential partners
- Ensures the effective implementation and follow up of institutional policies (PSEAH, mandatory cross-cutting approaches, etc.) on his/her project
- Coordinates and collaborates with relevant internal services, especially logistics, RH, finance and technical resources
3.2. Ensures project data management
- Ensures that the appropriate data collection and management tools are in place on the project, in line with global standards like WGQ and DGA
- Ensures that data related to the project is collected and compiled in the project database
- Carries out regular verifications and makes any necessary corrections in the activity database
3.3. Ensures project reporting
- Monitors the achievement of results and indicators, as per the logical framework
- Is in charge of producing the appropriate reporting tools: monthly situation report, PM Box
- Reports regularly to the line manager
- Writes reports for the funding agencies when relevant and monitors donor deadlines (grants, reporting, audits) concerning the project
- Guarantees the proper archiving of information
3.4. Prepares and steers project evaluation and capitalization
- Plans and monitors project evaluations
- Produces project capitalization and learning from experience material
4. Influence & Communication
- Contributes to HI’s external influence by participating in relevant networks
- Communicates on the project to partners, authorities and stakeholders when relevant
5. Strategy and Business Development
- Contributes to programme or country operational strategy (StratOp)
- Drafts new project proposals for the continuity or expansion of the project
- Contributes to the drafting of new proposals for new opportunities
- Level of delegation
6. Administrative, logistics and financial –
- Ensure adherence to all logistical, administrative, and financial policies and procedures,
- Ensure that all actions are carried out with an objective of reducing the project’s carbon footprint
7. Emergency Support -5%
As part of the Emergency Surge Team and in close coordination with the Emergency Focal Point, provide support during Emergencies (early action, rapid assessment, and response)
- Participate in or lead rapid assessments, and consolidate assessment reports
- Provide technical guidance in his/her technical scope to the program, partners, and team
- Represent HI to external stakeholders (government, UN agencies, NGOs, etc.) and seek to build appropriate partnerships
- Contribute to drafting funding appeals, donor reports, and project proposals related to the response.
This list is not exhaustive and the employer/ line manager may ask other tasks.
How to apply
Qualification(s):
- Bachelor’s or Master’s Degree on any of the following: Disaster Risk Reduction, Community Development, Organizational Development, Public Administration or any related Social Sciences courses
- Preferably with certification on project management or project cycle management.
- Excellent in spoken and written English, Filipino and dialects spoken in Maguindanao or other dialects in Cotabato
Experience:
- At least 4 years professional experience managing/implementing projects in the field of Disaster Risk Reduction, participatory governance or similar fields and position
- 3 years’ experience working with INGOs/NGOs
- Proven experience and understanding of the DRR thematic and local governance context in the Philippines, particularly Mindanao
- Confirmed experience working and relationship building and partnerships with civil society organizations (including CBOs) and local government units, particularly in building capacity within the framework of early action projects.
- Confirmed experience in at least one of the following technical components: cash transfer management, protection, and Gender Based Violence risk prevention.
- Experience managing staff and team
- Experience working with a consortium is an advantage
Skills:
- Project Management skills (budget management, planning, and team management) and understanding of PCM.
- Substantial knowledge on gender equality and its application in the implementation of project activities
- Proven track record or highly proficient skills in technical writing
- Good understanding of DRR, local governance, gender/ age and disability issues
- Proficient in using computer programs (Word, Excel, Power Point, Publisher, etc.)
Requirements:
- A resume not longer than three (3) pages summarizing qualifications and experience including 3 work references with contact details (phone and email address)
- An application/motivation letter is a MUST;
- Recruitment Reference (*HIPIN/SUPPA/2021/001)* should be specified in the subject line of your email application.
- Incomplete requirements may result to disqualification of your application. NBI/Police clearance is a must for the selected candidate before onboarding
Please send the stated requirements to recruitment@philippines.hi.org on or before 15th August 2021. HI keeps the right to fill the position by a qualified candidate before deadline. Kindly note that we will contact only the short-listed candidates. Applications from persons with disabilities are strongly encouraged.
By applying to any of these job vacancies of Humanity and Inclusion, the applicant understands that if s/he is a successful candidate, s/he will be subject to a comprehensive background check, and their personal/professional references will be asked to evaluate their behaviors related to the above safeguarding-related topics.
Salary:
In determining salary for this position, HI Philippines-Indonesia applies its salary grading process, taking into consideration the job description and applicant’s previous work experience and the organization’s salary grid. The monthly basic salary bracket for this position ranges from 47,000.00 to 53,000.00 pesos.
Humanity & Inclusion is an equal opportunity employer and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons with disabilities, to apply. Humanity & Inclusion has a zero-tolerance policy on sexual exploitation and abuse, sexual harassment, abuse of authority, fraud, bribery and corruption.