Project Manager – Poland At INTERSOS

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

Terms of reference
Job Title: Project Manager
Code: SR-14-2472
Duty station: Poland
Starting date:02/05/2022
Contract duration: 2 months with possible extension
Reporting to: Head of Mission
Supervision of:Protection and health staff and support department
Dependents: Non-family duty station

General context of the project
The war broke out in Ukraine in march 2022. Since than millions of people have fled to the neighbour countries raising a big concern on how to managed such an immense flux of people. In order to support the refugees, INTERSOS is setting up an emergency response operation in Poland.

General purpose of the position

• In close collaboration with the Coordination team, define and plan project objectives and priorities, identifying humanitarian needs, analysing context and humanitarian issues at stake, risks and constraints and calculating human and financial needs.
• Coordinate, in close collaboration with Head of Mission/Head of Base, operations, strategic growth and strong external and internal representation in order to efficiently ensure the goals and improve targeted population’s conditions and humanitarian situation.

Main responsibilities and tasks

• Represent INTERSOS within project limits proactively participating in relevant technical coordination meetings, cluster meetings and working groups. In close consultation with the Head of Mission, develop institutional contacts with local government and national partners at project’s level (civil society, civil and military authorities, NGOs, non-state actors, Ministry of Health representatives, UN agencies and donors etc.) as well as with media in order to obtain all information and agreements necessary for the integration of INTERSOS ’s programmes in the local context and improve the targeted population’s awareness on them
• Supervise the political and humanitarian situation in the project’s region in order ensure that INTERSOS’s charter, policies and image are respected with regards to national employees, populations, authorities and partners
• Together with the project team, evaluate needs by identifying the population’s status, by analysing the context (environment, actors involved, negotiations for access etc.) and associated risks and constraints in order to define priorities and projects goals and to calculate material, human and financial resources needed
• Propose and carry out exploratory missions and rapid assessment related to INTERSOS strategy in the country, according to Head of Mission’s indications, in order to better comprehend context, priorities, constraints and population needs and design new project proposals
• Steer and supervise the implementation, monitoring and evaluation of the programmes in collaboration with the team, by collecting information and comparing it with the objectives, schedule in order to monitor progression and early detect deviations and propose corrections
• Provide reporting to the Coordination team on project’s evolution and propose corrections if needed
• Elaborate the Project’s institutional memory, keeping written records (and file them) on its development, in order to broadcast INTERSOS achievements and improve awareness
• Monitor the risks and threats around the project(s), documenting the situation and analysing the consequences of political decisions or negotiations in course, in order to bear witness of and to render the populations’ distress public
• In coordination with the HR department and relevant Managers, plan and organise the organizational charts, distribute tasks and workload among the teams, guiding their comprehension of the issues linked to the Project and the Mission through regular working meetings and feedback, in order to ensure an efficient deployment of the resources and the achievement of the expected goals
• Inform the field team on the instructions given by the Coordination promoting fluent, smooth written and oral communication and information flow and ensuring confidentiality and full compliance with security rules
• Supervise full implementation of safety protocols in order to ensure safe working conditions for the project staffs
• Be responsible of the proper application of HR policies and associated processes (recruitment, training, briefing/debriefing, evaluation, potential, detection, staff’s development and internal communication) in order to ensure both the sizing and the amount of knowledge required for the activities he/she is accountable for
• In coordination with the HR department and relevant Managers, identify training needs, building the capacity, coordinate, supervise and motivate the staffs, supports ad hoc training sessions and on-the-job training, provide individual follow up and coaching, carry out end of mission evaluation of the team members and lead internal communication initiatives in order to facilitate people’s integration and professional development and to maximize their capabilities and commitment to INTERSOS values and project’s goals
• Supervise all orders (logistical and medical) and the Project’s purchases as well as the financial indicators, in order ensure efficiency and early detect deviations and its causes
• Define and regularly update, in close collaboration with the Head of Mission, the Project’s security policy and strategic response to emergencies, reporting any concerning issue, in order to improve risk working conditions and to ensure staff’s full adherence to security rules and protocols. Manages the security in the project, ensuring that all necessary security measures are in place for the safety of INTERSOS staff and its operations
• Monitoring financial supervision of expenditures
• Producing monthly internal specific report and elaborating mid-term and final report according with Donor rules and regulation and INTERSOS Project Appraisal Tool, ensuring accurate data collection and timely submission
• Ensuring accurate data collection and reporting are submitted in a timely manner for all activities within the project

Required profile and experience
Education
University Degree in Social Sciences, law, international relations or related field

Professional Experience
Minimum 3 years relevant professional experience in the humanitarian sector (of which at least 1 year in a supervisory role), previous experience on migration is an asset

Professional Requirements

• Computer literacy (Word, Excel, Power Point)
• Good leadership skills
• Strong technical knowledge in humanitarian program and protection (i.e. protection monitoring, case management, psychosocial support activities) & health (Primary Health Care)

Languages

• Proficiency in English (written and spoken)
• Fluency in the local language (written and spoken) is an asset**Personal Requirements**
• Respect and non-discriminatory attitude
• Good interpersonal and communication skills
• Strong report writing skills
• Strong planning and organizational skills
• Ability to work under pressure and as part of a team