Project Officer At Action Against Hunger Canada

Job Title: Project Officer

Organization: Action Against Hunger / Action contre la Faim – Canada

Report To: Project Manager

Location: Toronto, ON

Job Type: Full-Time, 1-year contract with a possibility of extension

Work Hours: 37.5-hours per week. *(Flexibility is required to work outside regular office hours if needed.)

Salary: CAD 52,000 per annum

ABOUT US

Founded in 1979, Action Against Hunger is a global humanitarian organization that takes decisive action against the causes and effects of hunger. Our mission is to save the lives of severely malnourished children while helping communities become self-sufficient. Recognized as a world leader in the fight against malnutrition, Action Against Hunger has pursued its vision of a world without hunger for almost four decades, combating hunger in emergency situations of conflict, natural disaster, and chronic food insecurity. With more than 8,000 staff in nearly 50 countries, our programs in nutrition, food security, livelihoods, water, sanitation, and hygiene, reach more than 20 million people each year.

ABOUT SMART

Since 2007, Action Against Hunger Canada has provided leadership on the development and implementation of one of the world’s leading nutrition survey methodologies: SMART (Standardized Monitoring and Assessment of Relief and Transition). The project has built the capacity of over 1,500 health workers around the world on how to apply this methodology when conducting nutrition and mortality surveys. The SMART global project works closely with the Global Nutrition Cluster membership to ensure the accessibility of a wide range of tools, technical guidance and learning on the methodology. All SMART initiatives are targeted towards humanitarian and development stakeholders conducting surveys using the methodology.

ABOUT TST

Action Against Hunger Canada is the co-host of the Technical Support Team Coordination Unit of Global Nutrition Cluster Technical Alliance. The Technical Support Team (TST) of the Global Nutrition Cluster (GNC) Technical Alliance is an initiative to support practitioners in improving the quality of nutrition in an emergency (NiE) preparedness, response, and recovery by providing coordinated, accessible, and timely technical support, through multiple channels when requested.

ABOUT THE ROLE

The Project Officer will be responsible for the procurement management of the SMART and TST initiatives and for providing assistance to the Project Manager in processing service contracts, framework agreements, purchase orders and invoices. The role also entails coordinating logistics and travel arrangements, supporting project trainings, workshops, meetings and surveys in the field in full compliance with the Action Against Hunger Canada’s and its donors’ policies, processes and procedures.

JOB RESPONSIBILITIES

Procurement of Services

§ Support the development of Terms of References (ToR), Request for Proposals (RFP) and/or Request for Quotations (RFQ) for service contracts and/or framework agreements.

§ Advertise the offers on different platforms.

§ Coordinate the reception of offers and/or questions from potential candidates or bidders.

§ Prepare the assessment tools in close collaboration with the relevant team members.

§ Contact the shortlisted candidates or bidders for interviews and/or for any other inquires.

§ Conduct reference checks and background screening.

§ Draft the service contract or framework agreement, in close collaboration with the relevant team members and selected candidates or bidders.

§ Prepare the purchase orders or statement of work.

§ Receive and process invoices before sending them to the Finance Department.

§ Prepare procurement toolkits for the team.

Procurement of Supplies

§ Coordinate the request for quotation and supplier selection.

§ Prepare the purchase orders.

§ Receive and process invoices before sending them to the Finance Department.

§ Maintain up-to-date inventory reports.

§ Coordinate any disposition request when needed.

Logistics

§ Coordinate with relevant departments to make travel arrangements for consultants and/or staff.

§ Request quotations and booking of flight tickets.

§ Request quotations and booking of hotels.

§ Coordinate the calculation and payments of per diems.

§ Ensure that all travel documentation is in order (visa, passport, travel insurance, COVID-19 test results, etc.)

§ Facilitate security briefings.

§ Facilitate logistics for workshops and events (venue, catering, accommodation, transportation, etc.)

General

§ Maintain records of all procurement procedures, ensuring that an efficient filing system for records of all quotations, procurement process, copies of records of expenditure, purchase orders, invoices, receipts, etc. are kept accountable and easily accessible by managers and the finance team.

§ Maintain pro-active exchange and collaboration with the team.

QUALIFICATIONS AND EXPERIENCE

§ Minimum 5 years of experience in procurement and logistics, human resources management, project administration or another relevant sector.

KNOWLEDGE, SKILLS, ABILITIES AND OTHER ATTRIBUTES

§ Excellent understanding of procurement procedures and logistics operations and practices for the humanitarian and development sector.

§ Ability to assess priorities and competently complete a variety of activities with a high level of accuracy and timeliness.

§ Ability to exercise appreciable latitude for independent judgment and action.

§ Ability to work independently and under tight deadlines, and to multi-task.

§ Positive attitude and strong analytical, interpersonal, organizational and coordination skills.

§ Excellent communication skills with a proven ability to effectively interact with all levels of employees.

§ Fluency in written and oral English.

§ Demonstrated commitment to Safeguarding and Gender Equality.

§ Excellent knowledge of MS Office Suite (Word, Excel, PowerPoint).

Action Against Hunger Canada is committed to the creation of a diverse and inclusive workplace. We actively welcome applications from Indigenous persons, persons with disabilities, visible minorities, women, persons of all sexual orientations and genders. If you are invited to continue the selection process, please notify our human resources representative of any accommodation or special measures that you may require.

Action Against Hunger Canada is committed to promoting the well-being of people around the world and focuses its efforts on saving lives through the elimination of hunger. To that end, we uphold the principles of independence, neutrality, non-discrimination, unrestricted access to assistance, professionalism, and transparency in all our operations. We have ZERO TOLERANCE towards any behavior violating our Code of Conduct, including workplace violence, harassment and sexual harassment, any form of exploitation and abuse, corruption, fraud, and any behavior lacking integrity.

Action Against Hunger Canada is committed to safeguarding children and adults in the communities where we work. Our safeguarding commitment is to ensure that children and adults are protected from both deliberate and unintentional harm or abuse caused by Action Against Hunger staff, including the Prevention from Sexual Exploitation and Abuse (PSEA).

In an effort to safeguard children and adults in communities we work, our offers of employment are conditional on successfully clearing background checks that may include, but are not limited to, criminal records, vulnerable sector screening, and employment references.

To learn more about Action Against Hunger, visit our website at www.actionagainsthunger.ca