Position Title: Project Officer

Duty Station: Athens, Greece

Classification: Professional Staff, Grade P3

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 07 May 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states: Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Dominica; Fiji; Grenada; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Uzbekistan; Vanuatu

Second-tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

The International Organization for Migration is the leading inter-governmental organization in the field of migration and works closely with governmental, inter-governmental and non-governmental partners. In the framework of the Hippocrates project, the International Organization for Migration, using health Service Provider, aims to provide medical and psychosocial support services to around 30,000 beneficiaries of regional services (accommodation facilities) under the Reception and Identification Service (RIS), with a comprehensive approach to primary healthcare provision. IOM will ensure beneficiaries have continuous access to primary healthcare and facilitate their referral to secondary and tertiary healthcare by establishing medical units. These units will operate on weekdays at Reception and Identification Centers (RICs), Closed Control Access Centers (CCACs) on the Islands, and Controlled Accommodation Facilities for Asylum Seekers (EDPFAA), staffed with medical specialists tailored to the needs of the target population.

Under the direct supervision of the Chief of Mission (CoM) of IOM Greece and in coordination with the Donor and Counterpart (MOMA) and the Regional Office (RO), the Project Officer will be responsible and accountable for managing, coordinating, and overseeing the activities of the Project.

Core Functions / Responsibilities:

1. Manage the overall implementation of the Project(s), including the oversight of the financial, administrative, and technical aspects, in line with IOM’s policies and procedures, as well as donor requirements.
2. Provide operational management, guidance, and technical supervision to the project staff, assisting on programmatic strategy and implementation. Oversee the project progress specifically aimed at increasing effectiveness and recommending appropriate action.
3. Monitor the progress against Project’s strategic objectives, benchmarks, and provide advice with respect to improvements and corrections; oversee the establishment of a common Monitoring and Evaluation (M&E) Framework that incorporates regular reporting requirements and impact evaluation strategies, in close coordination with M&E Officer in the Country Office.
4. Identify priority areas for project development and contribute to the development of new projects by selecting and summarizing background information, analysing the local context and segments for new project proposals.
5. Supervise the staff assigned to the project, as well as Consultants/ Implementing Partners (IPs), Service Providers (SPs) recruited to support and/or undertake specific activities. Plan, develop, organize, and deliver capacity building activities to build capacity of staff, partners, government officials, and other humanitarian actors.
6. Ensure liaison with the selected SPs to ensure that the implementation of its activities is conducted according to the contractual obligations and in line with the project scope and objective.
7. Monitor and oversee the compliance with project partners, project staff and implementing entities. Liaise with Government entities, SPs, Director General (DG) Home, and other stakeholders in the Project.
8. Oversee the coordination with other units in the Regional and Country Office for a smooth implementation of all project activities.
9. Ensure adequate information management on project related activities including visibility by providing regular updates, summaries, press releases and other relevant materials, in coordination with the donor and relevant unit at Headquarter (HQ).
10. Report regularly to the CoM and other interested partners on progress achieved and development. Prepare regular and special ad-hoc reports including narrative, impact, policy, financial, evaluation and statistics covering the implemented actions. Prepare briefings and background information requested by the CoM, RO, HQs, the Government, and other entities.
11. Produce quality progress Financial, Narrative, and other reports related to the Project activities. Oversee the elaboration and dissemination of reports for donors, government, and other relevant stakeholders by ensuring timely submission and compliance with donor and IOM requirements.
12. In coordination with the CoM participate and represent IOM proactively in all relevant external fora and establish and maintain contact at appropriate levels with government entities, local authorities, SPs, and other stakeholders.
13. Ensure the successful execution of the project and the development of a strategy in coordination with the COM for extending it beyond the first year by representing IOM in relevant discussions/negotiations.
14. Undertake duty travel as required to oversee, monitor, and support the project implementation.
15. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in International Relations, Political Science, Humanitarian Affairs, Economic Development, Business or Public Administration, International Studies or a related field from an accredited academic institution with five years of relevant professional experience; or,
• University degree in the above fields with seven years of relevant professional experience.

Experience

• Experience in programme conceptualisation, development, monitoring, reporting and evaluation;
• Experience in project development and capacity-building activities;
• Experience in liaising with governmental and diplomatic authorities as well as with national and international institutions;
• Experience in organizing consultations, workshops, and seminars with high level stakeholders.

Skills

• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization.
• Familiarity with financial and business administration.
• Sound and proven understanding of internal and international migration issues in the country and in the Region.
• Knowledge of UN and bilateral donor programming.
• Proven ability to establish and maintain strong working relations with relevant Government counterparts, international organizations, and private sector entities.
• Excellent leadership, coordination, and information management skills.
• Detailed knowledge of the UN System, Non-Governmental Organizations (NGOs), and other international organizations/institutions.
• Knowledge of Project Management, migration data, migration patterns in Greece.
• Good knowledge of management of Implementing Partners, human and financial resources.
• Proven conceptualization, analytical and writing skills.
• Demonstrated communication, organizational and interpersonal relationship skills.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of Greek and/or another official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.