Project Officer, SHARE (Adjumani, Uganda) At Right To Play

Organization: Right to Play – Uganda

Department/Division: Programs

Work location: Adjumani, Uganda

Authorized to work in: Uganda (Eligible to work legally without requiring sponsorship or work permit)

Target Start Date: January 2022

Contract Duration: 1 Year contract with possibility of renewal based on performance and availability of funding.

Closing Date: 19.11.2021

BACKGROUND:

Right To Play (RTP) is a global organisation that protects, educates and empowers children to rise above adversity using play. By harnessing play, one of the most powerful and fundamental forces in a child’s life, we help 2.3 million children to stay in school and out of work, to prevent life-threatening diseases like HIV and malaria and to stay safe from exploitation and abuse.

Established in 2000, Right To Play reaches children through experiential programming in 15 countries in Africa, Asia, the Middle East, and North America. These programs are supported by our headquarters in Toronto, Canada; London, UK and eight national offices across Europe (Germany, The Netherlands, Norway, Sweden, Switzerland, UK) and North America (Canada, US).

With a shared passion for our mission, our Culture Code guides how we act and interact based on five core pillars:

• Accept Everyone – Be intentional about inclusion
• Make Things Happen – Seek opportunities to lead and innovate
• Display Courage – Act with integrity
• Demonstrate Care – Look after yourself and one another
• Be Playful – Have fun at work

Please visit our website to learn more about who we are and what we do, and watch this video to find out about the five pillars of our Culture Code.

PROGRAM SUMMARY:

The Sexual Health and Reproductive Education (SHARE) program is a new program funded by Global Affairs Canada. SHARE will be implemented as a consortium led by Right To Play, in partnership with WaterAid, the Forum for African Women Educationalists (FAWE) and FHI 360. This program will operate in Ghana, Mozambique and Uganda, and will use a gender-transformative and rights-based approach to improve the reproductive health of adolescents, particularly girls and young women. SHARE is a five-year program that will work with girls and boys aged 10-24, both in and out of school, to empower them to demand better sexual and reproductive health care. The initiative will also work with Community Health Workers and Health Care Facilities to ensure their services are adolescent-friendly and gender-responsive, and engage community members in activities to increase support for adolescents and young people to access SRHR education and gender-responsive services. SHARE will work across multiple government partners, notably ministries of health, ministries of education and ministries of water, to ensure systematic approaches to service delivery and strengthening.

JOB SUMMARY:

The Project Officer reports directly to the Program Manager (PM) and is responsible for overseeing project implementation, effective administration of the project, reporting to internal and external contacts/stakeholders and relationship management with the key stakeholders.

PRIMARY RESPONSIBILITIES:

Job Responsibility #1: Project administration, training and capacity building (45% of Time):

• Contributes to the formulation of the project strategic plans feeding into the overall country strategic plan.
• Prepares and leads the implementation plan of project activities from existing operational plan.
• Guides Field Facilitators on executing the activities in each project location.
• Ensures that activities are compliant with RTP methodology and standards.
• Oversees community events such as Play Days to promote topics/issues related to their needs.
• Develops and strengthens understanding of our project management cycle with project staff and partners.
• Compiles reports received from the Field Facilitators and submits monthly activity reports to PM.
• Completes monthly budget projections and tracks expenditures.
• Participates in the planning of budget and tracks activity expenses occurred against cash projections.
• Procures project equipment (in coordination with Logistics Officer/Assistant where applicable), within authorization levels set in the In-Field Authorization Levels policy.
• Coordinates facility upgrades based on the needs of the project site.
• Arranges for storage and delivery of sport equipment to participating schools.
• Coordinates with other NGOs/CBOs to ensure participation in partner events. · Monitors security situation in project location and reports to the PM.
• Follows up on logistics issues at project location and ensure assets, including project vehicles are maintained.
• In the absence of a Training Officer, performs training related functions including:
  • Development of annual training plan to enhance staff skills and builds their capacities in line with the RTP country plan.
  • Conducting training sessions in child protection, gender, human rights and other related subjects.
  • Training Field Facilitators and Coach Trainers in RTP resources and supporting the certification process of Coaches and Coach Trainers.
  • Works with Field Facilitators and Coach Trainers to evaluate training workshops and develops evaluation reports.
  • Maintains records of the training database as well as the training library for the benefit and use of the team.

Job Responsibility #2: Team Management (20% of Time):

• Conducts performance appraisals for all direct reports and provides regular feedback on performance. · Oversees performance of any contract staff such as security guards where applicable.
• Ensures staff understands and complies with policies of RTP.
• Assesses training needs of all direct reports with input from project staff, partners and stakeholders.
• Oversees training of coaches delivered by Field Facilitators and observes coaches’ performance for certification.
• Follows existing systems to reasonably safeguard the overall health, welfare and security of the project staff.

Job Responsibility #3: Networking, representation and partnership building (15% of Time):

• Shares activity plans with local NGOs, CBOs (community-based organizations) and looks for synergies and opportunities to work together.
• Maintains a positive working relationship with Ministry of Foreign Affairs, Ministry of Education and other Ministries and partners.
• Ensures implementation of Memorandum of Understanding (MoUs) and agreements with local representation of Government, UN Agencies and partner organizations.
• Facilitates collaboration and networking with other organizations, government and other relevant institutions to enhance RTP visibility and project activities. 15%
• Coordinates planning meetings with partners and represents RTP in various platforms. · Facilitates participation of Athlete Supporters in project activities and events.
• Conducts an assessment survey to determine the NGOs that RTP could partner with and initiates partnerships.
• Ensures partners are in compliance with RTP Code of Conduct and Child Safeguarding policy.

Job Responsibility #4: Monitoring and reporting (15% of Time)

• Visits project locations to oversee activities, events and collects information to report on performance outcomes.
• Works with school directors and teachers to develop their understanding of RTP’s monitoring and evaluation system as it relates to reporting on children and teachers actively involved in sport and play activities.
• Ensures accurate collection and timely submission of quantitative and quantitative monitoring information according to RTP monitoring tools.
• Submits regularly reports to PM/PO and occasionally external stakeholders including Ministries, partners and donors.
• Provides quarterly updates of lessons learned and best practices to project team, stakeholders and the PM.

Job Responsibility #5: Other tasks as assigned (5% of Time)

MINIMUM QUALIFICATIONS (Must have):

EDUCATION/TRAINING/CERTIFICATION:

• Bachelor’s degree in business administration, management, social sciences or other related discipline.

EXPERIENCE:

• 3 years’ experience in project administration or community work including managing direct reports.

COMPETENCIES/PERSONAL ATTRIBUTES:

• Excellent interpersonal and communication skills both written and verbal
• Self-starter with ability to work with minimal supervision
• Strong organizational and delegation skills
• Able to meet deadlines and prioritize tasks
• Strong development and team building skills

KNOWLEDGE/SKILLS:

• Computer literacy in outlook, MS Word, PowerPoint, Excel and Internet
• Understand project management cycle
• Effective report writing and analytical skills

LANGUAGES:

• Fluency in spoken and written English and local language(s).
• The knowledge of the Aringa, Madi, Acholi, or Swahili language will be an added advantage

DESIRED QUALIFICATIONS (An Asset):

• Knowledge in child and/or adult education
• Knowledge in Sport for Development
• Experience developing and managing budgets

WHO YOU ARE:

You are highly driven, results-oriented, collaborative and well-rounded leader with a passion for working with

children and youth. You are an exceptional communicator with excellent networking skills.

WHAT YOU’LL GET:

The opportunity to work with a passionate, innovative and collaborative team where you have the ability to make things happen. You will gain experience working for a globally recognized organization with a healthy culture premised on our Culture Code (accept everyone, make things happen, display courage, demonstrate care and be playful). In addition, we offer a competitive salary and benefits package including personal learning and development days.